Request for
Qualifications for
Performance
Contracting Services
Evaluation and implementation of a
guaranteed cost reduction program for
The objective in issuing this Request for Qualifications is
to solicit proposals of qualifications from companies that have the experience,
capability, and track record to provide guaranteed upgrades to the existing
facilities and county infrastructure through performance-based
contracting. The selected
performance-based contractor shall provide Cabell County a comprehensive program to reduce costs and upgrade facilities and
county infrastructure including: (a) performing energy audits, (b) provide
information required to successfully apply for EECBG funds, (c) design and
installation of energy efficient equipment and systems, (d) training of
existing personnel in the operation and maintenance of installed systems, (e)
training of staff on energy education and awareness, (f) monitoring and reporting of energy, costs
and systems, and (g) a written guarantee that existing operating expenses from
energy, and operating cost reductions
achieved through this program.
All qualified firms interested in providing the specified
performance-based contracting services should respond with a written proposal
to
Section I --
General Information
1) Purpose
This Request for Qualifications (RFQ),
request’s qualifications from companies for performance-based contracting
services utilized to develop and implement cost reducing strategies in
accordance with the Federal Efficiency & Energy Conservation Block Grant
Program at the
2) Performance-Based Contracting
For the purposes of this document,
“Performance-Based Contract” means a contract that provides facility auditing
services for the purpose of maximizing energy savings and implementing improvements
and upgrades for energy efficient equipment and service.
3) Redirected Funds Guarantee
The guarantee shall be monitored and reported
per the requirements of the Federal Efficiency & Energy Conservation Block
Grant Program commencing after the date of completion of all installation
activities. In the event that the actual
operational and energy redirected funds are less than the guaranteed redirected
funds, the performance-based contractor shall provide a cash reconciliation of
the difference. The performance-based
contractor's guarantee shall be a first party direct guarantee from the
contractor to
4) Eligible Bidders
Only qualified performance based
contractors will be considered.
Responses from other parties shall not be considered.
5) Proposal Format
Proposals must be submitted in the format
outlined in this document. Each proposal
will be reviewed to determine if it is complete prior to actual evaluation.
Respondents shall use the prescribed format to clearly indicate their
experience and qualifications, describe their technical approach to this
project, and fully describe their proposed guaranteed redirected funds
contract. Proposals will be evaluated in
light of the material and substantiating evidence presented in the proposal,
and not on the basis of what is inferred.
6) Contract Responsibility
The selected contractor will be required
to assume total responsibility for all services offered in the proposal. The selected contractor will be considered the
prime contractor and the sole point of contact with regard to all contractual
matters such as engineering, vendor and subcontractor coordination,
commissioning, and report generation per the Federal Efficiency & Energy
Conservation Block Grant Program.
7) General Requirements
Prior to award of a contract, the
performance-based contractor shall comply with all General Conditions as required
by
8) Taxes, Fees,
Code Compliance, Licensing
The performance-based contractor shall be
responsible for payment of any required taxes or fees associated with the
execution of the guaranteed contract.
The performance-based contractor shall be responsible for compliance
with all applicable codes and Statutes.
All engineering, design, installation and construction work shall be
done by contractors licensed in the State of
9) References and Proprietary Information
Submission of a response deems permission
to make inquiries concerning the respondent and its officers and to any persons
or firms deemed appropriate by
10) Inquiries
Questions that arise from respondents
prior to proposal submission shall be submitted in writing to
11) Schedule of Events
Request for Qualifications Issued: June 23, 2009
Submission of Proposals: July
6, 2009
Scheduled
Interviews: TBD
Section II --
Response Format and Preparation Instructions
Responses must be submitted in the format outlined in this
section. Provide three (3) copies of
your responses. Each response will be
reviewed to determine if it is complete prior to actual evaluation.
Begin each section and subsection described herein on a
separate page. Number the pages in each
section consecutively. Each page shall
have the name of the respondent indicated clearly at the bottom right corner of
each page.
1. Table of
Contents
Responses shall include a table of
contents properly indicating the section and page numbers of the information
included.
2. Executive
Summary
Responses shall include an abstract of
no more than two (2) pages on the information presented in the proposal and the
contractor’s unique qualifications and services.
3. Background,
Experience & Capabilities
A. Background
and Firm Profile
Provide general information on the
responding firm, including; name, business address, local telephone number,
officers of the firm, and contact person for this project. Indicate the age of the company, number of
years in performance-based contracting, number of guaranteed performance
contracts, and the firm’s approach to performance-based contracting. Also include a complete description of the
firm’s operational and maintenance support service strength and capabilities
after project execution.
B. Project Team
List the members of the project
team. Provide a list of the personnel to
be used on this project and their qualifications. A one-page resume including education,
experience, and any other pertinent information shall be included for each team
member assigned to this project.
C. References
The respondent shall include references
that shall indicate the prior relevant work experience of the prime
contractor. References shall be of the
type and format described below:
1) Performance-Based
Contracting – Provide three (3) references.
Provide the owner's name, address, telephone number, and contact person
for each reference. References for
projects where the responding firm was not the prime contractor are not acceptable.
4. Technical
Approach
A. Needs
Analysis
Indicate the respondent’s approach to
performing detailed audits, identification and design of improvement measures.
B. Training
Provide detailed information on the
training programs available to in-house maintenance personnel. The respondent
will also include programs available for promoting energy awareness among County
personnel.
C. Project
Management
Indicate your firm’s approach to
managing the project. Include a timeline
showing the necessary activities and schedule for implementation of the
project. Describe the various
responsibilities and coordination of your team members for effective project
management.
D. Redirected
Fund Projections
Indicate your firm’s approach to
projecting the redirected funds from the energy conservation methods and from
the newly created revenues that will be redirected as a result of this
project. Describe the methodology,
formulas, and reporting of energy redirected funds and from the newly created
revenues. Describe the processes and
tools used to effectively project these redirected funds.
5. Financial
Approach
A. Financing
Source
Describe the sources and types of
financing the respondent will use to implement this project. Indicate the prior use and experience with
this method of financing.
B. Guarantee
Documents
Provide a copy of the performance
guarantee documents to be used for this project. Describe the reconciliation process of the
guarantee.
C. Standards
of Service
Describe the method and documentation
of standards of service for this project including maintenance
responsibilities, occupancy schedules, operational cost reductions, etc.
D. Redirected
Funds Calculations and Monitoring
Indicate your firm’s approach to proving the energy redirected funds associated with the project. Provide the energy redirected funds calculation document, which will become an attachment to the guaranteed redirected funds contract. Describe the methodology, formulas, and compliance with the International Performance Measurement and Verification Protocol (IPMVP) for redirected funds calculations and monitoring of energy-redirected funds. Describe the processes and tools used to effectively monitor redirected funds from revenue and energy conservation measures.
6. Other
Benefits
Describe any other benefits
Section III --
Selection Criteria
1. Completeness
Each response will be reviewed prior to
the selection process for completeness and adherence to format.
2. Formal
Evaluation
A. Evaluation
Process
B. Evaluation
Criteria
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Experience
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Technical
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3. Final Selection/Notification
The respondent with the highest qualifications following the
evaluation process shall be selected.
4. Project Development Agreement (PDA)
Once a final selection has been made, the selected
contractor will submit a PDA which, when approved by