COMMISSION MEETING
THURSDAY, JULY 9, 2009
PRESENT: NANCY CARTMILL, PRESIDENT
ROBERT L. BAILEY, COMMISSIONER
WILLIAM WATSON, COUNTY ATTORNEY
STEPHEN ZOELLER, COUNTY MANAGER
SHARON ROSS, ASSISTANT COUNTY MANAGER
FOR BILLABLES AND PAYABLES
CHRIS TATUM, ASSISTANT COUNTY MANAGER FOR PERSONNEL AND PURCHASING
ABSENT: W. SCOTT BIAS, COMMISSIONER
Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.
Stephen Zoeller, County Manager, informed the Commission that the agenda needed to be amended to include Discussion/Action on item #237 and the approval of Special Funds Budget needed to be placed on the agenda, which would make that item #249.
Nancy Cartmill, President, moved to amend the agenda by adding Discussion/Action on item #237 and the approval of Special Funds Budget as item #249 and to approve the agenda as amended. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
APPROVE
Robert L. Bailey, Commissioner, moved to approve purchase order #09-15922 and to approve purchase orders 10-15923 through #10-16256 and pay jackets. Nancy Cartmill, President, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve the minutes from the regular Commission meetings of May 14, 2009 and June 25, 2009, erroneous assessments, land consolidations, split tickets and probate documentation. Nancy Cartmill, President, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. Nancy Cartmill, President, seconded the motion and the vote was unanimous.
CITIZENS REGISTERED TO SPEAK
Sergeant Ron Bruce and Corporal Mike Adkins, Cabell County Deputies, appeared before the Commission to request a $2,000.00 pay raise for each deputy.
The Commission informed the deputies they would take their request under consideration.
THURSDAY, JULY 9, 2009
PAGE TWO
#234 LETTER, KAREN COLE, COUNTY CLERK
RE: COAL SEVERANCE FUND CARRYOVER, FY 2008-2009
Robert L. Bailey, Commissioner, moved to accept the Coal Severance Fund Carryover, FY 2008-2009, in the amount of $104,205.44. Nancy Cartmill, President, seconded the motion and the vote was unanimous.
#235 LETTERS, T.W. MCCOMAS, SHERIFF
RE: EMPLOYMENT
Robert L. Bailey, Commissioner, moved to approve the employment of Jared Cremeans as a full time Deputy Sheriff, effective July 15, 2009, with a rate of pay of $2,521.74 per month and the employment of Dominique Elmore as a part time clerk in the Tax Department, effective July 13, 2009, with a rate of pay of $8.00 per hour. Nancy Cartmill, President, seconded the motion and the vote was unanimous.
#236 RESOLUTION, CABELL COUNTY COMMISSION
RE: IN THE MATTER OF A RESOLUTION OF
PARTICIPATION AND COOPERATION WITH
THE WEST VIRGINIA LOCAL ECONOMIC
DEVELOPMENT GRANT PROGRAM
Stephen Zoeller, County Manager, stated that this resolution designated HADCO, Huntington Area Development Council, to represent the county in the Local Economic Development Grant Program.
Robert L. Bailey, Commissioner, moved to adopt the resolution of Participation and Cooperation with the Local Economic Development Grant Program. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (A)
#237 DISCUSSION/ACTION: RESOLUTION CABELL COUNTY COMMISSION
RE: IN THE MATTER OF THE ADOPTION OF A
RESOLUTION ALLOWING THE CABELL COUNTY
COMMISSION TO EXECUTE AN AGREEMENT WITH
THE WEST VIRGINIA DEPARTMENT OF
TRANSPORATION, DIVISION OF HIGHWAYS, TO
CONSTRUCT A WALKING TRAIL ADJACENT TO
THE HUNTINGTON FLOODWALL FROM 3RD STREET
14TH STREET, HUNTINGTON
THURSDAY, JULY 9, 2009
PAGE THREE
Stephen Zoeller, County Manager, stated that two years ago the Commission agreed to submit a grant application for funds to build a trail. Mr. Zoeller went on to say that the Commission received this grant and the City of Huntington also received a grant and would probably receive more funds for this project. Mr. Zoeller stated he would recommend that the Commission transfer their grant to the City of Huntington, as the trail was on city property. Mr. Zoeller further stated that the Department of Transportation would have no objections to the transfer.
Robert L. Bailey, Commissioner, moved to adopt the resolution regarding the walking trail and to transfer the county’s grant to the City of Huntington as well as $25,000.00 for matching funds. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (B)
#238 RESOLUTION, CABELL COUNTY COMMISSION
RE: TRANSFER - CCEMS
Robert L. Bailey, Commissioner, moved to approve the transfer of Joe T. Whitt to CCEM as a full time Information Technology Specialist, effective July 10, 2009, with a rate of pay of $37,000.00 per year. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#239 RESOLUTIONS, CABELL COUNTY COMMISSION
RE: RECLASSIFICATIONS – CCEMS
Robert L. Bailey, Commissioner, moved to approved the reclassification of Dana Russell as a full time Paramedic, effective July 10, 2009, with a rate of pay of $11.10 per hour and the reclassification of Nicole Suzane Rowe as a full time EMT, effective July 10, 2009, with a rate of pay of $7.59 per hour. Nancy Cartmill, President, seconded the motion and the vote was unanimous.
#240 LETTER, RESOLUTION AND GRANT CONTRACT
CABELL COUNTY COMMISSION
RE: GRANT ID #09-VA-027
DIVISION OF CRIMINAL JUSTICE - $63,530.00
Connie Gray, Administrator of Grants, Planning and Permits, stated the funds from this grant would be to provide the salaries of three full time victim advocates for the Prosecuting Attorney’s Office.
Robert L. Bailey, Commissioner, moved to approve the grant contract, in the amount of $63,530.00, for the Prosecuting Attorney’s Office. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (C)
THURSDAY, JULY 9, 2009
PAGE FOUR
#241 LETTER, RESOLUTION AND GRANT APPLICATION
CABELL COUNTY COMMISSION
RE: FY 2009 COMMUNITY PATICIPATION GRANT
PROGRAM - GUYANDOTTE CIVIL WAR DAYS
PROJECT #09LEDA0065 - $2,000.00
Mrs. Gray stated the funds from this grant would be for the repair and restoration to the Stone-Russell-Keenan-Smith House.
Robert L. Bailey, Commissioner, moved to approve the grant contract, in the amount of $2,000.00, for the Guyandotte Civil War Days. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (D)
#242 LETTER, RESOLUTION, AND GRANT APPLICATION
CABELL COUNTY COMMISSION
RE: COMMUNITY PARTICIPATION GRANT PROGRAM
WEST VIRGINIA MARINE CORP COORDINATING
COUNCIL PROJECT #09LEDA0081 - $6,500.00
Mrs. Gray stated the funds from this grant would be used for the purchase of equipment and to assemble care packages for the troops.
Robert L. Bailey, Commissioner, moved to approve the grant application, in the amount of $6,500.00, for the West Virginia Marine Corp Coordinating Council. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (E)
#243 LETTER, RESOLUTION AND GRANT APPLICATION
CABELL COUNTY COMMISSION
RE: COMMUNITY PARTICIPATION GRANT PROGRAM
VETERANS’ COMMITTEE FOR CIVIC IMPROVEMENT
PROJECT #09LEDA0078 - $3,000.00
Mrs. Gray informed the Commission that the funds from this grant would be for the Veterans’ Memorial Field House to make repairs and to purchase an ice machine.
Robert L. Bailey, Commissioner, moved to approve the grant application, in the amount of $3,000.00, for the Veterans’ Committee for Civic Improvement. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (F)
THURSDAY, JULY 9, 2009
PAGE FIVE
#244 LETTER, RESOLUTION AND GRANT APPLICATION
CABELL COUNTY COMMISSION
RE: COMMUNITY PARTICIPATION GRANT PROGRAM
VETERANS’ COMMITTEE FOR CIVIC IMPROVEMENT
PROJECT #09LEDA0079 - $1,000.00
Mrs. Gray stated that the funds for this grant would be used for the rental of equipment and facilities to host a picnic for veterans.
Robert L. Bailey, Commissioner, moved to approve the grant application, in the amount of $1,000.00, for the Veterans’ Committee for Civic Improvement. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (G)
#245 LETTER, RESOLUTION AND GRANT APPLICATION
CABELL COUNTY COMMISSION
RE: COMMUNITY PARTICIPATION GRANT PROGRAM
CARE WV MARINE CORPS COORDINATING
COUNCIL - $2,000.00
Mrs. Gray stated the funds from this grant would be used to purchase items for care packages for the troops.
Robert L. Bailey, Commissioner, moved to approve the grant application, in the amount of $2,000.00, for CARE WV Marine Corps Coordinating Council. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (H)
#246 DISCUSSION/ACTION:
RE: SELECTION OF QUALIFIED PROVIDER TO PREPARE
PROPOSAL FOR PERFORMANCE BASED CONTRACT
FOR ENERGY SAVINGS
Stephen Zoeller, County Manager, informed the Commission that the bids were opened Monday by the committee and they had not had a chance to study the bids, therefore, he would recommend to table this item until the next meeting on July 23, 2009.
Robert L. Bailey, Commissioner, moved to table this item until the next Commission meeting on July 23, 2009. Nancy Cartmill, President, seconded the motion and the vote was unanimous.
THURSDAY, JULY 9, 2009
PAGE SIX
#247 LETTERS, CABELL COUNTY COMMISSION
RE: WEST VIRGINIA CODE §7-7-7
Stephen Zoeller, County Manager, stated these were amended payroll letters preciously approved at the last meeting.
Robert L. Bailey, Commissioner, moved to approve the amended payroll letters pursuant to West Virginia Code §7-7-7. Nancy Cartmill, President, seconded the motion and the vote was unanimous.
#248 RESOLUTION, COAL SEVERANCE BUDGET
REVISION #1, FY 2009-2010
Robert L. Bailey, Commissioner, moved to approve Coal Severance Budget Revision #1. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (I)
#249 BUDGET FOR SPECIAL FUNDS – 2009-2010
Robert L. Bailey, Commissioner, moved to approve the budget for Special Funds 2009/2010. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (J)
Connie Gray, Administrator of Grants, Planning and Permits, submitted reports to the Commission regarding building registration certificates and floodplain permits.
Chris Tatum, Assistant County Manager, informed the Commission that on Thursday, July 16, 2009, Cabell County will celebrate its 200th birthday. Mr. Tatum went on to say there would be food and entertainment on the Courthouse grounds.
Nancy Cartmill, President, adjourned the Commission meeting at 10:55 a.m., until the next regular scheduled meeting on Thursday, July 23, 2009, at 10:00 a.m.
__________________________________________ PRESIDENT, COUNTY COMMISSION
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