COMMISSION MEETING

THURSDAY, SEPTEMBER 3, 2009

 

PRESENT:                NANCY CARTMILL, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    WILLIAM WATSON, COUNTY MANAGER

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PURCHASING AND PERSONNEL

                                    CONNIE GRAY, ADMINISTRATOR FOR GRANTS,

                                    PLANNING AND PERMITS

 

ABSENT:                  STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES 

 

Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m. 

 

APPROVE:

 

Chris Tatum, Assistant County Manager, informed the Commission that an item needed to be added to the agenda.  Mr. Tatum went on to say that the Commission needed to place on the agenda the opening of bids regarding equipment for the tower at Porter’s Knob. 

 

Robert L. Bailey, Commissioner, moved to approve amending the agenda to include the bid opening for equipment for the Porter’s Knob Tower.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

Robert L. Bailey, Commissioner, moved to approve the agenda as amended.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve purchase orders #10-17321 through #10-17674 and pay jackets.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve the minutes from the regular Commission meeting of August 20, 2009, erroneous assessments, land consolidation, split tickets and probate documentation.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

 

 

 

 

 

 

 

 

THURSDAY, SEPTEMBER 3, 2009

PAGE TWO

 

“OPEN BIDS”          FOR CLEANING AND REPARING EAST

                                    WALL OF BUILDING AT 631 4TH AVENUE

 

Chris Tatum, Assistant County Manager, stated that five bids were received for this project and they were as follows:

 

1.  Advance Building Restoration, Burlington, OH                           $37,265.00

2.  General Restoration, Columbus, OH                                             $83,550.00

3.  American Star Painting, Marietta, OH                                          $43,315.00

4.  Portage, Ravenna, OH                                                                   $76,120.00 

5.  Olentangy Restoration, Marion, OH                                             $49,849.00

 

Mr. Tatum informed the Commission that all five companies had documentation included in their bids.

 

W. Scott Bias, Commissioner, moved to take the bids under advisement.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  

 

“OPEN BIDS”          PORTER’S KNOB TOWER SITE - RADIO EQUIPMENT

 

Mr. Tatum stated only one bid was received for this project and that bid was from B&C Communications, Ashland KY, for $38,490.00.

 

Robert L. Bailey, Commissioner, moved to take the bid under advisement.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#296                            APPEARING, R. LEE BOOTEN, II

 

                                    RE:  ESTATE OF DONNA MAE DUNN

 

R. Lee Booten, II, Attorney, and R.R. Fredeking, II, Attorney, appeared before the Commission to discuss the Estate of Donna Mae Dunn. 

 

Mr. Fredeking stated the two individuals, who were named Executors of the Estate, had been given bad advice regarding this matter.  Mr. Fredeking further stated that as of yesterday, the Executors had been sworn in and the appraisal would be ready to file this morning.

 

Mr. Booten stated this would start the probate process of the estate, however, he would like an order to prevent the heirs from spending any probate assets from the estate, except for legitimate estate expenses.    

 

Mr. Booten informed the Commission he had another concern regarding the trust fund for his client, however, that would need to go before the Circuit Court for a decision.

 

 

 

THURSDAY, SEPTEMBER 3, 2009

PAGE THREE

 

#297                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE ADOPTION OF A

                                             RESOLUTION DECLARING THE FOURTH

                                             MONDAY OF SEPTEMBER, 2009 AS “FAMILY DAY”

 

W. Scott Bias, Commissioner, moved to approve the adoption of a resolution “Declaring the Fourth Monday of September, 2009, as Family Day”.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

#298                            LETTER, RESOLUTION AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION

 

                                    RE:  GRANT ID #08-ABG-07 - $19,000.00

                                             JUVENILE ASSISTANT PROSECUTOR

 

Robert L. Bailey, Commissioner, moved to approve the grant contract for a Juvenile Assistant Prosecutor, in the amount of $19,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

#299                            LETTER, RESOLUTION AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2009 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM PROJECT #09LEDA0072 - $10,700.00

                                             RONALD MCDONALD HOUSE

 

Robert L. Bailey, Commissioner, moved to approve a grant, in the amount of $10,700.00, for the Ronald McDonald House.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C)

 

#300                            LETTER, RESOLUTION AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2009 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM PROJECT #09LEDA0059 - $2,500.00

                                             WESTERN REGIONAL DAY REPORT CENTER

 

W. Scott Bias, Commissioner, moved to approve a grant, in the amount of $2,500.00, for the Western Regional Day Report Center.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (D)

 

 

 

 

 

THURSDAY, SEPTEMBER 3, 2009

PAGE FOUR

 

#301                            LETTER, RESOLUTION AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2009 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM PROJECT #09LEDA0077 - $2,000.00

                                             TRI-STATE YOUTH ORCHESTRA

 

Robert L. Bailey, Commissioner, moved to approve a grant, in the amount of $2,000.00, for the Tri-State Youth Orchestra.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (E) 

 

#302                            MEMORANDUM, STEPHEN ZOELLER,

                                    COUNTY MANAGER

 

                                    RE:  MANDATED GASB 45 STANDARDS

 

Chris Tatum, Assistant County Manager, stated that due to new requirements by the state, the county would need to hire an actuary.  Mr. Tatum went on to say two vendors had submitted information and the recommendation would be to hire Roundstone, the lowest bidder.

 

W. Scott Bias, Commissioner, moved to approve Roundstone, the lowest bidder, as the actuary.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#303                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE ADOPTION OF A

                                             RESOLUTION OF SUPPORT FOR THE

                                             CONSTRUCTION OF AN INDUSTRIAL ACCESS

                                             ROAD INTO HADCO BUSINESS PARK, FORMERLY

                                             KNOWN AS THE MANSOUR SITE, LOCATED IN

                                             GREENBOTTOM, CABELL COUNTY

 

W. Scott Bias, Commissioner, moved to approve the resolution of support for construction of an access road into the HADCO Business Park.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (F)    

 

#304                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  APPOINTMENT – CONVENTION BUREAU     

 

Robert L. Bailey, Commissioner, moved to approve the appointment of Anna Pope to the Cabell Huntington Convention & Visitors Bureau, to represent Hotel/Motel Ownership/Management.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (G)

 

 

THURSDAY, SEPTEMBER 3, 2009

PAGE FIVE

 

#305                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  APPOINTMENT – PLANNING COMMISSION 

 

W. Scott Bias, Commissioner, moved to approve the appointment of Donald McCroskey to the Cabell County Planning Commission, for a three year term.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (H)

 

#306                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT – ALTERNATIVE SENTENCING   

 

Robert L. Bailey, Commissioner, moved to approve the employment of Roger S. Smith as a full time Alternative Sentencing Officer, effective September 15, 2009, with a rate of pay of $833.33 per pay period.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#307                            RESOLUTIONS, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT – COURTHOUSE SECURITY 

 

Robert L. Bailey, Commissioner, moved to approve the employments of James Larry Crawford and William B. Miller as part time Security Marshals, effective September 5, 2009, with a rate of pay of $11.13 per hour.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#308                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT – E-911  

 

Robert L. Bailey, Commissioner, moved to approve the employment of Alan A. Atteberry as a full time temporary Telecommunicator for E-911, effective September 1, 2009, with a rate of pay of $10.87 per hour.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#309                            AGREEMENT, CABELL COUNTY COMMISSION

 

                                    RE:  USE OF COURTHOUSE GROUNDS PERMIT

                                             CABELL COUNTY COALITION FOR A TOBACCO

                                             FREE ENVIRONMENT SEPTEMBER 8, 2009

 

W. Scott Bias, Commissioner, moved to approve the use of Courthouse grounds by the Cabell County Coalition for a Tobacco Free Environment, September 8, 2009, from 10:00 a.m. to 2:00 p.m.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

THURSDAY, SEPTEMBER 3, 2009

PAGE SIX

 

#310                            DISCUSSION/ACTION:

 

                                    AMBULANCE STATION FOR MILTON, WV

 

W. Scott Bias, Commissioner, informed the Commission that Milton was willing to lease land, for $1.00 per year to the county, so that an ambulance station could be built in the Milton area.    

 

W. Scott Bias, Commissioner, moved to approve the building of an ambulance station in Milton and to lease the land, provided by the City of Milton, for $1.00 per year.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#311                            DISCUSSION/ACTION:

 

                                    RE:  BARKER RIDGE TOWER SITE

 

Gordon Merry, CCEMS Director, stated that the Barker’s Ridge Tower, used by CCEMS, was over loaded and would need to be updated.  Mr. Merry went on to say the state had committed to funding the tower, a building and purchasing a generator at the site.  Mr. Merry further stated the county would need to purchase a new antenna and a new transmission line, at a cost of $15,000.00.

 

Chris Tatum, Assistant County Manager, stated that the Board of Education, also used the tower, and he would like the Commission’s approval to speak with the Board and to request funds to help in the cost of the transmission line and antenna.

 

Robert L. Bailey, Commissioner, moved to approve proceeding with this project and to speak with the Board of Education for help in the cost of the transmission line and antenna.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.   

 

#312                            DISCUSSION/ACTION: 

 

                                    RE:  IMAGING AND INDEXING SYSTEM

 

Chris Tatum, Assistant County Manager, stated that bids had been received on this project and presentations had been set up for the committee to evaluate the companies.  Mr. Tatum further stated the committee had visited different counties to see the systems in place.  Mr. Tatum went on to say that the recommendation from himself, Stephen Zoeller and Joe Whitt would be to award the bid to ACS.

 

Karen Cole, County Clerk, stated there had not been an official committee put together.  Mrs. Cole further stated she was unable to attend the presentations, however, her employees went to the presentations and visited other counties to see the systems being used. 

 

 

THURSDAY, SEPTEMBER 3, 2009

PAGE SEVEN

 

Nancy Cartmill, President, stated that the committee seemed to be going in different directions and perhaps they should meet again and bring back a solid recommendation to the county.

 

Robert L. Bailey, Commissioner, moved to table this item.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

William Watson, County Attorney, stated that the property tax issue went before the Supreme Court yesterday.  Mr. Watson further stated he would speak with the Assessor in order for their office to provide more information to the Commission, acting as the Board of Equalization and Review, when presenting evidence on how their office arrived at their evaluation.

 

Chris Tatum, Assistant County Manager, stated that the waterline extension project was 90% completed.

 

Gordon Merry, CCEMS Director, informed the Commission that he had reviewed the bids and would recommend B&C Communications for the work on the Porter’s Knob Tower Site. 

 

W. Scott Bias, Commissioner, moved to approve to award the bid, in the amount of $38,490.00, to B&C Communications for radio equipment for the Porter’s Knob Tower.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, adjourned the regular Commission meeting at 11:20 a.m., until the next scheduled meeting on Thursday, September 17, 2009, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

                                                                        ______________________________________

                                                                           PRESIDENT, COUNTY COMMISSION

 

 

 

 

 

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