COMMISSION MEETING
THURSDAY, JULY 23, 2009
PRESENT: NANCY CARTMILL, PRESIDENT
ROBERT L. BAILEY, COMMISSIONER
W. SCOTT BIAS, COMMISSIONER
WILLIAM WATSON, COUNTY ATTORNEY
STEPHEN ZOELLER, COUNTY MANAGER
SHARON ROSS, ASSISTANT COUNTY MANAGER
FOR BILLABLES AND PAYABLES
CHRIS TATUM, ASSISTANT COUNTY MANAGER
FOR PURCHASING AND PERSONNEL
Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.
Stephen Zoeller, Assistant County Manager, informed the Commission that an emergency item needed to be added to the agenda regarding the release of Collateral bonds by First Sentry Bank.
APPROVE:
W. Scott Bias, Commissioner, moved to amend the agenda to include item #268 concerning the release of Collateral Bonds by First Sentry. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
W. Scott Bias, Commissioner, moved to approve the agenda as amended. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve purchase orders #10-16260 through #10-16588 and pay jackets. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
W. Scott Bias, Commissioner, moved to approve erroneous assessments, land consolidations, split tickets and probate documentation. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
“OPEN BIDS” CLEANING AND REPAIR OF WALL OF 4TH AVENUE
STREET BUILDING
Stephen Zoeller, County Manager, stated that one bid had been received for the cleaning and repair of the wall on the 4th Avenue building. Mr. Zoeller further stated that the bid was from General Restoration, Columbus, Ohio and that bid was only for repairing and repainting.
THURSDAY, JULY 23, 2009
PAGE TWO
Robert L. Bailey, Commissioner, stated he believed all of the old paint should be removed from the wall.
Mr. Zoeller stated that the bid was for $77,690.00 and a bid bond was submitted for the project.
Nancy Cartmill, President, stated the Commission would take the bid under advisement.
#250 LETTER, KAREN S. COLE, COUNTY CLERK
RE: PRESENTATION OF 2008/2009 CARRYOVER FROM
GENERAL COUNTY FUND
W. Scott Bias, Commissioner, moved to accept the letter from the County Clerk regarding the carryover from the General County Fund for fiscal year 2008/2009, in the amount of $2,895,588.92. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#251 LETTER, KAREN S. COLE, COUNTY CLERK
RE: EMPLOYMENT
W. Scott Bias, Commissioner, moved to approve the employment of Aimee Shannon Lunsford as a full time employee in the County Clerk’s office, effective July 27, 2009. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#252 LETTER, TOM MCCOMAS, SHERIFF
RE: SHERIFF’S COMMISSION, WEST VIRGINIA
CODE §11-A-1-17
Robert L. Bailey, Commissioner, moved to approve the Sheriff’s Commission, in the amount of $15,000.00, for collection of taxes. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
#253 RESOLUTION, CABELL COUNTY COMMISSION
RE: IN THE MATTER OF SELECTING A QUALIFIED
PROVIDER TO PREPARE A PROPOSAL FOR
PERFORMANCE BASED CONTRACT FOR ENERGY
SAVINGS
Stephen Zoeller, County Manager, stated that the committee, which included Chris Tatum, Connie Gray and himself, would recommend the selection of Honeywell International to prepare a proposal for the Commission regarding energy savings.
THURSDAY, JULY 23, 2009
PAGE THREE
W. Scott Bias, Commissioner, moved to accept the Committee’s recommendation to designate Honeywell International as a qualified provider to prepare a proposal for a performance based contract for energy savings on the county buildings. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)
#254 LETTER, CABELL COUNTY COMMISSION
RE: FY 2006 WATERLINE EXTENSIONS PROJECT
DRAWDOWN REQUEST #8 - $55,792.78
#06SCBG0057
Robert L. Bailey, Commissioner, moved to approve the Waterline Extension Project Drawdown Request #8 for $55,792.78. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
#255 RESOLUTION, CABELL COUNTY COMMISSION
IN THE MATTER OF SUPPORTING THE JUVENILE
REFEREE PROGRAM IN CABELL COUNTY THROUGH
THE END OF THE CURRENT FISCAL YEAR
Robert L. Bailey, Commissioner, stated that since funds were still in place for a Juvenile Referee, the Commission was requesting that the Supreme Court of Appeals continue to fund the program through the end of the current fiscal year in order for Mike Woelfel to train the Magistrates in juvenile matters.
Robert L. Bailey, Commissioner, moved to approve sending a letter to the Supreme Court of Appeals for the support of the Juvenile Referee Program through the end of the current fiscal year. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)
#256 RESOLUTIONS, CABELL COUNTY COMMISSION
RE: REAPPOINTMENTS – PLANNING COMMISSION
W. Scott Bias, Commissioner, moved to approve the reappointments of James F. Roueché and William D. Kelly to the Cabell County Planning Commission for terms beginning immediately and ending March 3, 2012. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (C)
THURSDAY, JULY 23, 2009
PAGE FOUR
#257 RESOLUTION, CABELL COUNTY COMMISSION
RE: APPOINTMENT – PLANNING COMMISSION
Robert L. Bailey, Commissioner, moved to approve the appointment of Gail Ferguson to the Cabell County Planning Commission for a term beginning immediately and ending March 3, 2012. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (D)
#258 RESOLUTION, CABELL COUNTY COMMISSION
RE: REAPPOINTMENT – E-911
W. Scott Bias, Commissioner, moved to approve the reappointment of Nancy Cartmill to the Consolidated Communications Emergency Response Board (E-911) for a term beginning July 1, 2009 and ending June 30, 2012. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (E)
#259 RESOLUTIONS, CABELL COUNTY COMMISSION
RE: APPOINTMENTS – E-911 ADVISORY BOARD
Nancy Cartmill, President, stated she would like to table this item until research was completed to determine the number of members on the Board.
W. Scott Bias, Commissioner, moved to table item #259 until the next meeting. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#260 RESOLUTION, CABELL COUNTY COMMISSION
RE: APPOINTMENT – SOLID WASTE AUTHORITY
W. Scott Bias, Commissioner, moved to approve the appointment of Stephen Zoeller to the Cabell County Solid Waste Authority for a term beginning immediately and ending June 30, 2012. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (F)
#261 RESOLUTION, CABELL COUNTY COMMISSION
RE: EMPLOYMENT – DATA PROCESSING
Robert L. Bailey, Commissioner, moved to approve the employment of John Raines as a Network Technician for Data Processing, effective July 27, 2009, with a rate of pay of $36,705.00 per year. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, JULY 23, 2009
PAGE FIVE
#262 DISCUSSION/ACTION:
RE: SALARY ADJUSTMENTS FOR THE MAINTENANCE
DEPARTMENT
W. Scott Bias, Commissioner, moved to approve salary adjustments for the maintenance Department. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#263 SPECIAL CCEMS AND E-911 FUND BUDGET
REVISIONS, FY 2008-2009
Robert L. Bailey, Commissioner, moved to approve Special CCEMS and E-911 Fund Budget Revisions. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (G)
#264 RESOLUTION, AMENDED COAL SEVERANCE
STATE BUDGET REVISION #1, FY 2009-2010
W. Scott Bias, Commissioner, moved to approve the amended Coal Severance State Budget Revision #1. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (H)
#265 RESOLUTION, GENERAL FUND, STATE BUDGET
REVISION #1, FY 2009-2010
W. Scott Bias, Commissioner, moved to approve General Fund State Budget Revision #1. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Exhibit (I)
The Commission agreed to discuss items #266 and #267 in the afternoon meeting.
#268 RESOLUTION, CABELL COUNTY COMMISSION
RE: RELEASE OF COLLATERAL BONDS BY FIRST
SENTRY BANK
Robert L. Bailey, Commissioner, moved to approve the release of Collateral Bonds by First Sentry Bank. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (J)
Phoebe Randolph, Create Huntington, appeared before the Commission to request funds from the Hotel Occupancy Tax Funds.
THURSDAY, JULY 23, 2009
PAGE SIX
AJ Boleski, Ribfest, appeared before the Commission to request funds from the Hotel Occupancy Tax funds for Ribfest.
PLACE ON RECORD
Robert L. Bailey, Commissioner, moved to approve the minutes from the Culloden Public Service District, Special Meeting, June 3, 2009, Culloden Public Service District, Regular Meeting, June 17, 2009; Pea Ridge Public Service District, Regular Meeting, June 8, 2009, Pea Ridge Public Service District, Special Meeting, June 21, 2009 and OTHER DOCUMENTATION TO BE RECORDED Cabell-Huntington Health Department, Clinic Reports for March, 2009 through May, 2009; Cabell-Huntington Health Department, Environmental Health, Threat Preparedness, Combined Narrative, April, 2009, May 2009; Culloden Volunteer Fire Department, Agreed-Upon Procedures Report, FY June 30, 2008; Milton Volunteer Fire Department, Agreed-Upon Procedures Report, FY June 30, 2008 and The Bank of New York, Various Trust Accounts, June 30, 2009. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
W. Scott Bias, Commissioner, moved to recess the meeting at 11:10 a.m., until 1:00 p.m. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, President, reconvened the meeting at 1:10 p.m.
William Watson, County Attorney, was absent.
#266 DISCUSSION/ACTION:
RE: HOTEL OCCUPANCY TAX FUNDING REQUESTS
After a lengthy discussion, W Scott Bias, Commissioner, moved to approve the Hotel Occupancy Tax Funds request for 2009-2010, as discussed. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (K)
#267 DISCUSSION/ACTION:
RE: SENIOR CITIZEN’S PROJECTS AND PROGRAMS
EXCESS LEVY TAX FUNDING REQUESTS
W. Scott Bias, Commissioner, moved to approve the Senior Citizen’s Projects and Programs Excess Levy Tax Fund Requests, as discussed. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (L)
THURSDAY, JULY 23, 2009
PAGE SEVEN
Nancy Cartmill, President, adjourned the Commission meeting at 2:15 p.m., until the next regular scheduled meeting on Thursday, August 6, 2009, at 10:00 a.m.
_________________________________________
PRESIDENT, COUNTY COMMISSION
KSC:ar