COMMISSION MEETING
THURSDAY, JUNE 11, 2009
PRESENT: NANCY
CARTMILL, PRESIDENT
ROBERT
L. BAILEY, COMMISSIONER
W.
SCOTT BIAS, COMMISSIONER
SEAN
HAMMERS, ASSISTANT PROSECUTING ATTORNEY
SHARON
ROSS, ASSISTANT
FOR
BILLABLES AND PAYABLES
CHRIS
TATUM, ASSISTANT
FOR
PERSONNEL AND PURCHASING
ABSENT: WILLIAM
WATSON,
STEPHEN
ZOELLER,
Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
Chris Tatum, Assistant County Manager, informed the Commission that an item needed to be added to the agenda regarding the filing of an application for an Energy Performance Grant.
W. Scott Bias, Commissioner, moved to approve amending the agenda to include the filing of an application for grant funds and to approve the agenda as amended. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve purchase orders #09-14960 through #09-15392 and pay jackets. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
W. Scott Bias, Commissioner, moved to approve erroneous assessments, land consolidations, split tickets and probate documentation. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve handwritten checks to
Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00,
from the
#199 APPEARING,
THOMAS W. MCCOMAS, SHERIFF
RE: APPLICATION FOR FEDERAL STIMULUS
GRANT FUNDS
Thomas McComas, Sheriff, appeared before the Commission to request approval to seek a Federal Stimulus Grant, which would not require any matching funds.
THURSDAY, JUNE 11, 2009
PAGE TWO
Sheriff McComas explained there was a fifteen day response time for this grant, which would make it difficult to get the application approved and filed in a timely manner and that was why he was requesting an early approval from the Commission.
W. Scott Bias, Commissioner, moved to approve the filing of an application for Federal Stimulus Grant Funds at the appropriate time. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#200 LETTER,
ADELL
RE: INTEREST BEARING ACCOUNT - $12,010.18
Robert L. Bailey, Commissioner, moved to accept the $12,010.18 interest for 2008/2009 fiscal year, from the Circuit Clerk’s Office interest bearing account. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
#201 LETTER,
AARON & IDA TRAMMELL
RE: PETITION TO APPOINT THE SHERIFF AS
THE ADMINISTRATOR IN THE ESTATE OF
NELLIE RATCLIFF
Sean Hammers, Assistant Prosecuting Attorney, stated he had reviewed the documentation and he would recommend that the Commission appoint the Sheriff as the Administrator for said estate.
W. Scott Bias, Commissioner, moved to approve the petition to appoint the Sheriff as the Administrator for the Estate of Nellie Ratcliff. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#202 AGREED
ORDER DISMISSING AND WITHDRAWING
PETITION
FOR ELECTIVE SHARE IN THE ESTATE
OF
ROBERT B. MADDOX
Sean Hammers, Assistant Prosecuting Attorney, stated that he had spoken with both attorneys and had been advised that all disputes and issues had been settled, therefore, he would recommend the Commission sign the order.
Robert L. Bailey, Commissioner, moved to approve the order dismissing and withdrawing the petition for elective share in the Estate of Robert B. Maddox. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, JUNE 11, 2009
PAGE THREE
#203 LETTER,
JOE ESTEP, SUPERVISOR, PEIA TO
CABELL
RE: PREMIUM DEBT OWED TO
PEIA - $14,852.04
W. Scott Bias, Commissioner, moved to pay the premium debt of, $14,852.04, to West Virginia PEIA. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#204 LETTER,
CABELL
RE: IN SUPPORT OF
REQUEST FOR GRANT FUNDS TO IMPLEMENT AN
ELECTRONIC MEDICAL RECORDS SYSTEM
Robert L. Bailey, Commissioner, moved to approve a letter of support for
#205 RESOLUTION,
CABELL
RE: REAPPOINTMENT – LIBRARY BOARD OF DIRECTORS
W. Scott Bias, Commissioner, moved to approve the reappointment of
Robert Jackson to the Board of Directors of the
#206 RESOLUTION,
CABELL
RE: IN THE MATTER OF THE ADOPTION OF A
TOWING
Chris Tatum, Assistant County Manager, stated he had discussed with the towing companies the issue of zoning and a solution had been worked out. Mr. Tatum further stated all companies remained on the rotation. Mr. Tatum went on to say that the municipalities kept the same rotation schedule.
Robert L. Bailey, Commissioner, moved to adopt the policy for dispatching
towing services. W. Scott Bias,
Commissioner, seconded the motion and the vote was unanimous. Exhibit
(B)
THURSDAY, JUNE 11, 2009
PAGE FOUR
#207 LETTER,
CABELL
RE: FY 2006 WATERLINE EXTENSIONS PROJECT
#06SCBG0057 DRAWDOWN REQUEST #7 - $153,788.52
Chris Tatum, Assistant County Manager, stated that the drawdown request would pay for construction, engineering and administration services.
S. Scott Bias, Commissioner, moved to approve drawdown request #7 for the Waterline Extension Project, in the amount of $153,788.52. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#208 LETTER/APPLICATION,
CABELL
RE:
PROGRAM FY 2008 SUB-GRANT APPLICATION
$658,000.00
Jerry Beckett, Regional Planner for Mass Migration, informed the Commission that this was the same format as last year’s grant, except there was an increase in funds. Mr. Beckett stated this grant would start August 2009 and run through July 2010.
W. Scott Bias, Commissioner, moved to approve the application for a Homeland Security Grant, in the amount of $658,000.00. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#209 LETTER/APPLICATION,
CABELL
RE:
PROGRAM FY 2008 SUB-GRANT APPLICATION
$50,000.00
W. Scott Bias, Commissioner, moved to approve the application for a Homeland Security Grant, in the amount of $50,000.00. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#210 LETTER,
RESOLUTION AND GRANT APPLICATION,
CABELL
RE: FY 2009 COMMUNITY PARTICIPATION GRANT
PROJECT #09CPGP0006
Connie Gray, Administrator of
Grants, Planning and Permits, stated the funds from this grant would be used
for a Blue Star Memorial Marker, sprinkle system, a bench, pavers and
landscaping materials in the
THURSDAY, JUNE 11, 2009
PAGE FIVE
Robert L. Bailey, Commissioner, moved to approve a grant, in the amount of
$5,000.00, for the
#211 LETTER,
RESOLUTION AND GRANT APPLICATION
CABELL
RE: FY 2009 COMMUNITY PARTICIPATION GRANT
$2,500.00 PROJECT #09LEDA0059
Connie Gray, Administrator for Grants, Planning and Permits, stated that the funds from this grant would be used to purchase a trailer and tools.
Robert L. Bailey, Commissioner, moved to approve the grant application, in
the amount of $2,500.00, for the
#212 MEMORANDUM
OF UNDERSTANDING BETWEEN THE
CITY
OF
RE: 2009 BYRNE JUSTICE ASSISTANCE GRANT
(JAG) PROGRAM AWARD
W. Scott Bias, Commissioner, moved to approve the Memorandum of
Understanding between the City of
#213 DISCUSSION/ACTION:
RE: REGUEST FOR PROPOSALS FOR ENERGY
PERFORMANCE CONTRACT
Chris Tatum, Assistant County Manager, stated that item #213 and item #218 dealt with energy conservation. Mr. Tatum went on to say item #213 would be the approval for advertisement for a qualified company to aid in the assessment of needs for the county and item #218 would be the filing for an on-line grant, in the amount of $206,900.00.
W. Scott Bias, Commissioner, moved to approve the advertisement for
proposals for an Energy Performance Contract.
Robert L. Bailey, Commissioner, seconded the motion and the vote was
unanimous.
THURSDAY, JUNE 11, 2009
PAGE SIX
#218 RESOLUTION
AND SUBMISSION OF AN ON-LINE GRANT CABELL
RE: FY 2009 ENERGY EFFICIENCY & CONSERVATION
BLOCK GRANT PROGRAM APPLICATION FOR
FUNDS - $206,900.00
W. Scott Bias, Commissioner, moved to approve the on-line filing of an
Energy Efficiency & Conservation Block Grant, in the amount of
$206,900.00. Robert L. Bailey,
Commissioner, seconded the motion and the vote was unanimous. Exhibit
(H)
#214 DISCUSSION/ACTION:
RE: TAX CREDIT FOR 2009 TAX YEAR DUE TO
INCORRECT ASSESSMENT OF INVENTORY
OF PORTEC RAIL PRODUCTS,
INC., FOR
2008 TAX YEAR
Chris Tatum, Assistant County Manager, informed the Commission that this was an overpayment due to incorrect miscalculation of inventory and because the company had already paid their 2008 taxes, the overpayment of, $116,061.00, would be applied to the 2009 tax bill.
W. Scott Bias, Commissioner, moved to approve the tax credit for Portec Rail Products, Inc., in the amount of $116,061.00, for tax year 2009. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#215 SPECIAL
FUND (E-911) BUDGET REVISION,
FY
2008-2009
Robert L. Bailey, Commissioner, moved to approve Special Fund (E-911)
Budget Revision. W. Scott Bias,
Commissioner, seconded the motion and the vote was unanimous. Exhibit
(E)
#216 RESOLUTION,
GENERAL FUND,
REVISION
#15, FY 2008-2009
W. Scott Bias, Commissioner, moved to approve
THURSDAY, JUNE 11, 2009
PAGE SEVEN
#217 RESOLUTION,
GENERAL FUND, STATE BUDGET
REVISION
#16, FY 2008-2009
Robert L. Bailey, Commissioner, moved to approve
COMMISSIONER’S REPRESENTATION REPORTS:
Robert L. Bailey, Commissioner, stated that the Commission needed to update appointments for E-911 before the new center opened.
Commissioner Bailey also requested
that the issue of sandblasting the building, located on
W. Scott Bias, Commissioner, stated he would like to take this time and recognize Jerry McDonald, who was resigning as President of HADCO.
Nancy Cartmill, President, asked how the work was progressing on the building at the farm. President Cartmill was informed that due to the weather the work, had not been completed.
Nancy Cartmill, President, adjourned the Commission meeting at 10:50 a.m., until the next scheduled meeting on Thursday, June 25, 2009, at 10:00 a.m.
_________________________________________
PRESIDENT,
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