COMMISSION MEETING

APRIL 2, 2009

 

PRESENT:                NANCY CARTMILL, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    WILLIAM WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PERSONNEL AND PURCHASING

 

Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

Stephen Zoeller, County Manager, stated that item #120 should read Memorandum of Understanding instead of Intergovernmental Agreement.

 

Robert L. Bailey, Commissioner, moved to approve amending the agenda for item #120 to read Memorandum of Understanding.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve the agenda as amended.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

W. Scott Bias, Commissioner, moved to approve purchase orders #09-13195 through #09-13571 and pay jackets.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

Robert L. Bailey, Commissioner, moved to approve erroneous assessments, land consolidations, split tickets and probate documentation.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company and Fort Dearborn Medical Life, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#108                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE RELEASE OF COLLATERAL

                                             BONDS BY FIRST SENTRY 

 

Robert L. Bailey, Commissioner, moved to approve the release of Collateral Bonds by First Sentry Bank.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

THURSDAY, APRIL 2, 2009

PAGE TWO

 

#109                            APPEARING, CLINT PAULEY, SENIOR APPRAISER

                                    PROPERTY TAX DIVISION, STATE TAX DEPARTMENT

 

                                    RE:  CORRECTION TO THE ASSESSMENT OF PORTEC

                                             RAIL PRODUCTS, INC.

 

Clint Pauley, State Tax Department, stated that due to unclear support documentation regarding the Freeport Exemption, Portec Rail was assessed incorrectly for tax year 2008.  Mr. Pauley was requesting that a correction be made that would apply in Portec’s 2009 assessment. 

 

W. Scott Bias, Commissioner, moved to approve the correction of assessment to Portec Rail Products for tax year 2008, to be applied for tax year 2009.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#110                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  RENEWAL OF PROPERTY AND CASUALTY

                                             INSURANCE TO BE EFFECTIVE APRIL 22, 2009

 

Stephen Zoeller, County Manager, stated that it was recommended that the county place a limit of $50,000.00 for the uninsured/underinsured motorist that would reduce the county’s auto premium.  Mr. Zoeller stated that at the present the county did not have a limit.

 

W. Scott Bias, Commissioner, moved to approve the renewal of the property and casualty insurance with the recommended change.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

#111                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE ADOPTION OF A

                                             PROCLAMATION FOR NATIONAL CRIME

                                             VICTIMS’ RIGHTS WEEK, APRIL 26-MAY 2, 2009

 

Robert L. Bailey, Commissioner, moved to approve the proclamation “Declaring April 26-May 2, 2009 as National Crime Victims’ Week.”  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C) 

 

#112                            LETTER, CABELL COUNTY COMMISSION

 

                                    RE:  AMERICAN SOCIETY OF COMPOSERS, AUTHORS

                                             AND PUBLISHERS INFRINGEMENT RIGHTS

 

Robert L. Bailey, Commissioner, moved to approve for the President of the Commission to sign a letter regarding compliance with the Federal Copyright Law.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

THURSDAY, APRIL 2, 2009

PAGE THREE

 

#113                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  REAPPOINTMENT   

 

W. Scott Bias, Commissioner, moved to approve the reappointment of Robert L. Bailey as a member of the Tri-State Transit Authority Board of Directors, for a term beginning April 4, 2009 and ending April 3, 2012.  Nancy Cartmill, President, seconded the motion and the vote was unanimous.  Exhibit (D) 

 

#114                            LETTER, CABELL COUNTY COMMISSION

 

                                    RE:  FY 2006 WATERLINE EXTENSION PROJECTS

                                             #06SCBG0057 DRAWDOWN REQUEST #5

                                             FOR $286,028.24  

 

Chris Tatum, Assistant County Manager, stated that the invoices were for materials and labor, engineering services and administrative fees. 

 

Robert L. Bailey, Commissioner, moved to approve drawdown request #5, in the amount of $286,028.24, for the waterline extension projects.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#115                            LEASE AGREEMENT BETWEEN THE CABELL COUNTY

                                    COMMISSION AND JOEY GOODPASTER

 

                                    RE:  FEMA PROPERTY IN MILTON

 

W. Scott Bias, Commissioner, moved to approve the lease agreement between the Cabell County Commission and Joey Goodpaster for FEMA property, located in Milton, Cabell County.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#116                            MEMORANDUM TO KAREN COLE, COUNTY CLERK

 

                                    RE:  ESTABLISHMENT OF ACCOUNTS FISCAL YEAR

                                             2009 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM FUNDS

 

Robert L. Bailey, Commissioner, moved to approve the memorandum requesting the establishment of accounts for the fiscal year 2009 Community Participation Grants.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

 

 

 

 

THURSDAY, APRIL 2, 2009

PAGE FOUR

 

#117                            AWARD OF BIDS FOR THREE (3) 2009 OR NEWER FORD

                                    E350 TYPE II TWO REAR WHEEL DRIVEN (4X2) AND

                                    TWO (2) 2009 OR NEWER FORD NARROW TYPE III

                                    TWO REAR DRIVEN (4X2) AMBULANCES

 

Robert L. Bailey, Commissioner, moved to accept the low bid, in the amount of $390,800.00, from J&J Emergency Vehicle Sales for ambulances.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#118                            LETTER, RESOLUTION AND GRANT CONTRACT

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM YMCA KENNEDY CENTER - $27,000.00

                                             PROJECT #08LEDA0053

 

Connie Gray, Administrator for Grants, Planning and Permits, explained that the funds from the next two grants would be used for the construction of recreation sports fields, fencing, dugouts, possible road construction, gravel for roads and site development.

 

W. Scott Bias, Commissioner, moved to approve the grant contract, in the amount of $27,000.00, for the YMCA Kennedy Center.  Robert L. Bailey, Commissioner seconded the motion and the vote was unanimous.  Exhibit (E)

 

#119                            LETTER, RESOLUTION AND GRANT CONTRACT

                       

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM YMCA KENNEDY CENTER - $10,000.00

                                             PROJECT #08LEDA0047

 

Robert L. Bailey, Commissioner, moved to approve grant contract, in the amount of $10,000.00, for the YMCA Kennedy Center.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (F)

 

#120                            MEMORANDUM OF UNDERSTANDING BETWEEN THE

                                    CITY OF HUNTINGTON AND CABELL COUNTY

 

                                    RE:  2009 BYRNE JUSTICE ASSISTANCE GRANT (JAG)

 

 

Connie Gray, Administrator for Grants, Planning and Permits, stated the county’s share of funds from this grant, in the amount of $172,398.00, would be for the purchase of equipment and one 2009 Ford Crown Victoria for the Cabell County Sheriff’s Department. 

 

W. Scott Bias, Commissioner, moved to approve the Memorandum of Understanding between the City of Huntington and Cabell County.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY, APRIL 2, 2009

PAGE FIVE

 

#121                            LETTER, RESOLUTION AND GRANT CONTRACT

 

                                    RE:  VICTIM OF CRIME ACT-RECOVERY ACT VICTIM

                                             ASSISTANCE GRANT FISCAL YEAR 2009/2010

                                             $38,095.00 

 

Mrs. Gray informed the Commission that the funds from this grant would be used to provide the salaries for two part time victim advocates for the Prosecuting Attorney’s Office.

 

W. Scott Bias, Commissioner, moved to approve the grant contract, in the amount of $38,095.00, for the Prosecuting Attorney’s Office.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (G)                    

 

#122                            LETTER, RESOLUTION AND GRANT APPLICATION

                                    CABELL COUNTY COMMISSION

 

                                    RE:  WEST VIRGINIA JUSTICE ASSISTANCE GRANT

                                              PROGRAM (JAG) COMMUNITY ORIENTED

                                              POLICING INITIATIVE FOR CABELL COUNTY

                                              SHERIFF’S DEPARTMENT - $30,784.00

 

Mrs. Gray stated the funds from this grant would used for overtime, travel, training and for the purchase of equipment. 

 

Robert L. Bailey, Commissioner, moved to approve the grant application, in the amount of $30,784.00, for the Cabell County Sheriff’s Department.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (H)

 

#123                            LETTER, RESOLUTION AND GRANT APPLICATION

                                    CABELL COUNTY COMMISSION

 

                                    RE:  WEST VIRGINIA JUSTICE ASSISTANCE GRANT

                                             PROGRAM (JAG) FIELD EVIDENCE TECHNICIAN

                                             PROGRAM FOR CABELL COUNTY SHERIFF’S

                                             DEPARTMENT - $21,246.00

 

Mrs. Gray informed the Commission the funds from this grant would be used to train and equip a field evidence technician for the Sheriff’s Department. 

 

Robert L. Bailey, Commissioner, moved to approve the grant application, in the amount of $21,246.00, for the Cabell County Sheriff’s Department.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (I)

 

 

 

 

THURSDAY, APRIL 2, 2009

PAGE SIX

 

#124                            APPROVAL OF ANNUAL MEMORANDUM OF AGREEMENT

                                    BETWEEN WEST VIRGINIA UNIVERSITY COOPERATIVE

                                    EXTENSION SERVICE AND THE COUNTY EXTENSION

                                    SERVICE COMMITTEE

 

W. Scott Bias, Commissioner, moved to approve the Memorandum of Agreement between West Virginia University Cooperative Extension Service and the County Extension Service Committee.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#125                            DISCUSSION/ACTION:

 

                                    RE:  WORKFORCE INVESTMENT BOARD SUMMER

                                             YOUTH PROGRAM

 

Scott Bias, Commissioner, informed the Commission that stimulus money would be used to hire youth between the ages of 14-24, from low income families with a pay rate of $7.25 per hour, through the Region II Workforce Investment Board. 

 

#126                            BUDGET REVISIONS, SPECIAL FUNDS AND

                                    CABELL JUDICIAL CIRCUIT FUND

 

W. Scott Bias, Commissioner, moved to approve Budget Revisions #1 for CCEMS and the Judicial Circuit Fund.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (J)

 

#127                            RESOLUTION, GENERAL FUND, COUNTY BUDGET

                                    REVISION #11, FY 2008/2009

 

Robert L. Bailey, Commissioner, moved to approve General Fund, County Budget Revision #11.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (K) 

 

#128                            RESOLUTION, GENERAL FUND, STATE BUDGET

                                    REVISION #13, FY 2008/2009 

 

W. Scott Bias, Commissioner, moved to approve General Fund state Budget Revision #13.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (L)

 

W. Scott Bias, Commissioner, commended Stephen Zoeller, County Manager, for the work he did on meeting with the sub-committees regarding over-charges on the jail bill. 

 

The Commission also stated that Senator Plymale was to be thanked for his help regarding the over-charges on the jail bill.

 

 

THURSDAY, APRIL 2, 2009

PAGE SEVEN

 

Nancy Cartmill, President, adjourned the Commission meeting at 10:50 a.m., until the next regular scheduled meeting on Thursday, April 16, 2009, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                        _______________________________________

                                                                            PRESIDENT, COUNTY COMMISSION 

 

 

 

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