COMMISSION MEETING

THURSDAY, MARCH 5, 2009

PRESENT: NANCY CARTMILL, PRESIDENT

ROBERT L. BAILEY, COMMISSIONER

W. SCOTT BIAS, COMMISSIONER

WILLIAM WATSON, COUNTY ATTORNEY

STEPHEN ZOELLER, COUNTY MANAGER

SHARON ROSS, ASSISTANT COUNTY MANAGER

FOR BILLABLES AND PAYABLES

CHRIS TATUM, ASSISTANT COUNTY MANAGER

FOR PERSONNEL AND PURCHASING

Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.

APPROVE:

W. Scott Bias, Commissioner, moved to approve the agenda as presented. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

Robert L. Bailey, Commissioner, moved to approve purchase orders #09-12623 through #09-12869 and pay jackets. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

W. Scott Bias, Commissioner, moved to approve the minutes of the February 19, 2009, regular Commission meeting, erroneous assessments, land consolidations, split tickets and probate documentation. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company and Fort Dearborn Medical Life, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

#066 RESOLUTION, CABELL COUNTY COMMISSION

RE: IN THE MATTER OF THE RELEASE AND

SUBSTITUTION OF A LETTER OF CREDIT BY

GUARANTY BANK & TRUST COMPANY

Robert L. Bailey, Commissioner, moved to approve the release and substitution of a Letter of Credit by Guaranty Bank & Trust Company. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)

THURSDAY, MARCH 5, 2009

PAGE TWO

#067 LETTER, ADELL CHANDLER, CIRCUIT CLERK

RE: EMPLOYMENT

W. Scott Bias, Commissioner, moved to approve the employment of Kira N. Lobaldo as a full time deputy clerk, effective March 16, 2009. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

#068 ESTATE OF ROBERT L. CHAPMAN

RE: AGREED ORDER OF DISMISSAL

William Watson, County Attorney, informed the Commission that both parties had agreed to the dismissal and he would recommend that the Commission sign the order.

Robert L. Bailey, Commissioner, moved to approve the order of dismissal regarding the Estate of Robert L. Chapman. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

#069 APPEARING, JAMES MADISON KIMBALL, SR.

RE: PETITION TO PROBATE THE LOST WILL OF

GERTUDE E. KIMBALL, DECEASED

James Madison appeared before the Commission to request approval to probate a copy of Gertude E. Kimball’s will, as the original will had been accidentally misplaced or discarded.

William Watson, County Attorney, stated he had reviewed the documentation and since James Kimball was the only heir, he would recommend the Commission allow a copy of the will be admitted for probate.

Robert L. Bailey, Commissioner, moved to approve the petition to allow a copy of the will of Gertude E. Kimball be admitted for probate. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

#070 RESOLUTION, CABELL COUNTY COMMISSION

RE: IN THE MATTER OF APPLICATION OF TIF FUNDS

FOR PEA RIDGE PUBLIC SERVICE DISTRICT

SEWER PROJECT

W. Scott Bias, Commissioner, moved to approve the application for funds, in the amount of $500,000.00, for the Pea Ridge Public Service District to construct a new sewer facility to be located at the HADCO Industrial Plant. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)

THURSDAY, MARCH 5, 2009

PAGE THREE

#071 RESOLUTION, CABELL COUNTY COMMISSION

RE: IN THE MATTER OF DESIGNATING THE

INDUSTRIAL ROAD TO HADCO INDUSTRIAL

PARK AS “VISION LANE”

W. Scott Bias, Commissioner, moved to approve support for designating the access road into HADCO Business Park as “Vision Lane.” Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (C)

#072 RESOLUTIONS, CABELL COUNTY COMMISSION

RE: REAPPOINTMENT – A. MICHAEL PERRY

RE: APPOINTMENT – W. SCOTT BIAS

TRI-STATE AIRPORT AUTHORITY

Robert L. Bailey, Commissioner, moved to approve the reappointment of A. Michael Perry, for a term beginning immediately and ending February 20, 2012 to the Tri-State Airport Authority and the appointment of W. Scott Bias, for a term beginning immediately and ending February 26, 2012 to the Tri-State Airport Authority. Nancy Cartmill, President, seconded the motion and the vote was unanimous. Exhibit (D)

#073 LETTER, RESOLUTION AND GRANT CONTRACT

RE: MOUNTAIN STATE CENTER FOR INDEPENDENT

LIVING - PROJECT # 08-LEDA0076 - $3,000.00 FY 2009

COMMUNITY PARTICIPATION GRANT PROGRAM

Connie Gray, Administrator for Grants, Planning and Permits, stated the funds from this grant would be used for the purchase of equipment and supplies.

Robert L. Bailey, Commissioner, moved to approve the grant contract, in the amount of $3,000.00, for the Mountain State Center for Independent Living. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (E)

#074 LETTER, RESOLUTION AND GRANT CONTRACT

RE: WAYNE BEEKEEPERS ASSOCIATION

PROJECT #09LEDA0061 - $10,000.00 FY 2009

COMMUNITY PARTICIPATION GRANT PROGRAM

Mrs. Gray informed the Commission that this grant contract and the grant contract in item #075 would be to purchase equipment and supplies and would also include working bee hives.

THURSDAY, MARCH 5, 2009

PAGE FOUR

W. Scott Bias, Commissioner, moved to approve the grant contract, in the amount of $10,000.00, for the Cabell-Wayne Beekeepers Association. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (F)

#075 LETTER, RESOLUTION, AND GRANT CONTRACT

RE: WAYNE BEEKEEPERS ASSOCIATION

PROJECT #09LEDA0062 - $3,000.00 FY 2009

COMMUNITY PARTICIPATION GRANT PROGRAM

Robert L. Bailey, Commissioner, moved to approve the grant contract, in the amount of $3,000.00, for the Cabell-Wayne Beekeepers Association. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (G)

#076 RESOLUTION, CABELL COUNTY COMMISSION

RE: AUTHORIZE THE PRESIDENT OF THE CABELL

COUNTY COMMISSION TO SIGN DOCUMENTS

APPROVING AN AWARD OF BID TO REPLACE GUTTERS, DOWNSPOUTS, SOFFIT AND FASCIA

AT THE CABELL COUNTY FARM

Robert L. Bailey, Commissioner, moved to approve for the President of the Commission to sign documents awarding the bid to Fairfax, Inc., in the amount of $29,460.00, to replace gutters, downspouts, soffits and fascia at the County Farm. W. Scott, Commissioner, seconded the motion and the vote was unanimous. Exhibit (H)

#077 RESOLUTION, CABELL COUNTY COMMISSION

RE: AUTHORIZE THE PRESIDENT OF THE CABELL

COUNTY COMMISSION TO SIGN DOCUMENTS

APPROVING AN AWARD OF BID TO REPLACE

THE ROOF AT THE CABELL COUNTY FARM

Robert L. Bailey, Commissioner, moved to approve for the President of the Commission to sign documents awarding the bid to Fairfax, Inc., in the amount of $54,800.00, for replacement of the roof at the County Farm. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (I)

#078 RESOLUTION, CABELL COUNTY COMMISSION

RE: AUTHORIZE THE PRESIDENT OF THE CABELL

COUNTY COMMISSION TO SIGN DOCUMENTS

APPROVING AN AWARD OF BID FOR RADIO

CONSOLES AND ASSOCIATED RF SUBSYSTEM

FOR THE E-911 CENTER

THURSDAY, MARCH 5, 2009

PAGE FIVE

Stephen Zoeller, County Manager, stated a letter from Mike Davis, E-911 Director, had been received with a recommendation the bid be awarded to B&C Communications.

W. Scott Bias, Commissioner, moved to approve for the President of the Commission to sign documents awarding the bid to B&C Communications, in the amount of $491,283.15, for radio consoles and associated RF Subsystem for the E-911 Center. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

Exhibit (J)

#079 DISCUSSION/ACTION:

RE: REQUEST FOR CHANGE OF SCOPE FOR SEWER

PROJECT - CULLODEN PUBLIC SERVICE DISTRICT

Stephen Zoeller, County Manager, stated a letter was received from the Culloden Public Service District requesting funds, in the amount of $20,472.27, be used to upgrade infrastructure for one of the facilities. Mr. Zoeller further stated that the grant money was left over from a previous project.

W. Scott Bias, Commissioner, moved to approve the change of scope for a sewer project for the Culloden Public Service District. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (K)

#080 AGREEMENT, CABELL COUNTY COMMISSION

RE: USE OF COURTHOUSE GROUNDS PERMIT

NATIONAL DAY OF PRAYER MAY 7, 2009

11:00 A.M. TO 1:00 P.M.

Robert L. Bailey, Commissioner, moved to approve the permit for the use of Courthouse grounds on May 7, 2009, from 11:00 a.m. to 1:00 p.m., for National Day of Prayer. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

#081 RESOLUTION, CABELL COUNTY GENERAL FUND,

COUNTY BUDGET REVISION #9, FY 2008-2009

W. Scott Bias, Commissioner, moved to approve Cabell County General Fund, County Budget Revision #9. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (L)

W. Scott Bias, Commission, informed the Commission that he and County Manager, Stephen Zoeller, discussed with the Legislature the increase in the daily rate for prisoners, which would take effect July 2009. Commissioner Bias went on to say he did not understand the increase as the Jail Authority had a surplus of funds.

THURSDAY, MARCH 5, 2009

PAGE SIX

Gordon Merry, CCEMS Director, stated that President Cartmill had requested information on the areas where ambulance calls were high. Mr. Merry presented the Commission with documentation regarding the call volumes in the different areas. Mr. Merry stated the most calls were in the Barboursville area.

Mr. Merry stated he had discussed with the Village of Barboursville about land for an ambulance station. Mr. Merry further stated he was still having discussions with the Town of Milton regarding land for an ambulance station.

Chris Tatum, Assistant County Manager, informed the County Commission that the Landmark Commission was interested in something special for the County’s Bicentennial and asked if they wanted to work with the Landmark Commission.

The Commission agreed to work with the Landmark Commission on the Bicentennial.

Nancy Cartmill, President, adjourned the Commission meeting at 10:50 a.m., until the next regular scheduled meeting Thursday, March 19, 2009, at 10:00 a.m.

_______________________________________

PRESIDENT, COUNTY COMMISSION

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