SPECIAL COMMISSION MEETING (BUDGET)

TUESDAY, MARCH 10, 2009 

 

PRESENT:                NANCY CARTMILL, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

 

Nancy Cartmill, President, called the Special meeting of the Cabell County Commission to order at 10:00 a.m.

 

                        FISCAL YEAR 2009-2010 BUDGET DELIBERATIONS WITH                                COUNTY OFFICEHOLDERS

 

OTTIE ADKINS - ASSESSOR     

 

Ottie Adkins, Assessor, stated his budget was the same as the 2008-2009 budget, however, if any money would be available he would like an increase in salaries for his employees.

 

Mr. Adkins also informed the Commission that Cabell County did not experience a decline in sales last year, as there was a 4.6% increase due to new construction.  Mr. Adkins went on to say this trend may not continue.

 

Assessor’s Office requested budget - $737,457.00.

 

THOMAS W. MCCOMAS – SHERIFF  

 

Thomas McComas, Sheriff, stated that in the budget there was an increase in the cell phone bill due to the recurring expense of air cards which provide a direct link to E-991. 

 

Sheriff McComas stated he had requested five vehicles in the budget for his department and that he was willing to commit his resources, like the Weapons Account and the Asset Forfeiture Account for the purchase of vehicles. 

 

Sheriff McComas stated there was an additional request for six deputies and salary increases for employees, but these requests were not included in his budget.

 

Robert L. Bailey, Commissioner, asked Sheriff McComas if he had received his letter regarding the use of reserve officers to help the deputies.

 

Sheriff McComas stated he had received the letter and had discussed the matter with the Kanawha County Sheriff, however, there was a concern about the liability of using reserve officers. 

 

 

 

 

SPECIAL COMMISSION MEETING (BUDGET)

THURSDAY, MARCH 10, 2009

PAGE TWO

 

Sheriff McComas stated he was working with the County Clerk, Circuit Clerk and the Assessor on a plan to have their offices’ represented at the field office in Ona, which would provide a service to residents in the eastern part of the county.  Sheriff McComas went on to say if this plan was a success, he may need to hire an additional employee.

 

Requested budgets for the departments under the Sheriff were as follows:

 

Tax Department - $412,886.00

Law Enforcement - $2,521,092.00

Service of Process - $76,985.00

 

Stephen Zoeller, County Manager, informed the Commission there was increase in all of the elected official’s budgets due to the state raising the retirement match for employees. 

 

Nancy Cartmill, President, recessed the Special Commission meeting at 10:45 a.m., until the next scheduled meeting on Wednesday, March 11, 2009.

 

SPECIAL COMMISSION MEETING (BUDGET)

WEDNESDAY, MARCH 11, 2009

 

PRESENT:                            NANCY CARTMILL, PRESIDENT

                                                ROBERT L. BAILEY, COMMISSIONER

                                                W. SCOTT BIAS, COMMISSIONER

                                                STEPHEN ZOELLER, COUNTY MANAGER

                                                SHARON ROSS, ASSISTANT COUNTY MANAGER

                                                FOR BILLABLES AND PAYABLES

 

Nancy Cartmill, President, reconvened the Special Commission meeting at 10:00 a.m.

 

CIRCUIT CLERK – ADELL CHANDLER  

 

Adell Chandler, Circuit Clerk, stated her 2009-2010 proposed budget was almost the same as last year except she would need $2,000.00 more in her budget for supplies. 

 

Mrs. Chandler stated she was requesting funds for part time help and a 5% salary increase for her employees, however, this was not included in her budget.

 

Circuit Clerk’s requested budget - $770,361.00

 

KAREN COLE – COUNTY CLERK 

 

Karen Cole, County Clerk, stated she would need an increase for software support under equipment repair.  Ms. Cole further stated she also would like to increase the budget for elections.

 

SPECIAL COMMISSION MEETING (BUDGET)

WEDNESDAY, MARCH 11, 2009

PAGE THREE

 

Ms. Cole informed the Commission she would like to use the funds from Senate Bill 622, for record preservation and technology, to help purchase the imagining equipment for her office.  Ms. Cole stated the funds later could be used for the annual maintenance and repairs on the equipment.

 

County Clerk’s requested budgets as follows:

 

County Clerk - $803,686.00

Elections - $194,012

 

Nancy Cartmill, President, recessed the meeting at 10:30 a.m.

 

Nancy Cartmill, President, reconvened the meeting at 10:35 a.m.

 

CHRISTOPHER CHILES – PROSECUTING ATTORNEY   

 

Christopher Chiles, Prosecuting Attorney, stated his budget was almost the same as last years except he had included in the proposed budge a 5% salary increase for his employees.

 

Stephen Zoeller, County Manager, stated the grants were also included in Mr. Chiles 2009-2010 budget.

 

Prosecuting Attorney’s requested budget - $1,158,419.00

 

The Commission instructed Mr. Zoeller to remove the salary increases in the Prosecutor’s budget.

 

The Commission discussed the vacancies in the elected official’s offices and instructed Mr. Zoeller not to add any additional funds for new employees or temporary employees until the vacancies were filled in the offices.

 

Mr. Zoeller went over the revenue side of the budget with the Commission explaining the projections in several areas.  Mr. Zoeller stated the unencumbered fund balance for the budget would be $679,000.00.

 

Nancy Cartmill, President, recessed the Special Commission meeting at 11:10 a.m., until the next scheduled meeting on Wednesday, March 18, 2009, at 10:00 a.m.

 

 

 

 

 

 

 

 

SPECIAL COMMISSION MEETING (BUDGET)

WEDNESDAY, MARCH 18, 2009 

PAGE FOUR

 

PRESENT:                NANCY CARTMILL, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

 

Nancy Cartmill, President, reconvened the Special Commission meeting at 10:00 a.m.

 

OSCAR ADKINS – HOME CONFINEMENT    

 

Oscar Adkins, Home Confinement Director, stated his budget was less then last year’s and he was not requesting any personnel or pay raises. 

 

Home Confinement’s requested budget - $344,149.00.

 

GORDON MERRY, III – CCEMS  

 

Gordon Merry, CCEMS Director, stated he had included in this budget a pay increase for employees and an increase in longevity pay.  Mr. Merry further stated his budget included the hiring of six full time EMT’s and the replacement of equipment. 

 

CCEMS’ requested budget - $9,395,000.00.

 

MIKE DAVIS – CCERC (E-911)   

 

Mike Davis, CCERC Director, stated his budget included a pay increase for employees and an increase in utilities.  Mr. Davis further stated since E-911 would be moving into the new building beginning of the fiscal year, the budget may need to be revised at a later date.

 

Mr. Davis requested the Commission consider increasing the proposed budget at the completion of the year end to include new software and training. 

 

CCERCS’ requested budget - $3,007,243.00. 

 

Nancy Cartmill, President, recessed the Special Commission meeting at 11:05 a.m., until the next scheduled meeting on Monday, March 23, 2009, at 11:00 a.m. 

 

 

 

 

 

 

 

 

SPECIAL COMMISSION MEETING (BUDGET)

MONDAY, MARCH 23, 2009 

PAGE FIVE

 

PRESENT:                NANCY CARTMILL, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

 

Nancy Cartmill, President reconvened the Special Commission meeting at 11:00 a.m.

 

Adell Chandler, Circuit Clerk, appeared before the Commission and requested she be placed on the next agenda regarding the hiring of a part time employee.  Mrs. Chandler informed the Commission her part time employee had resigned today.

 

There was a lengthy discussion regarding the line items in the Commission’s Budget and the Coal Severance Budget.  Stephen Zoeller, County Manager presented budget notes for the Commission’s consideration.

                                   

                                    2009-2010 EXPENDITURES

 

 

401 COUNTY COMMISISION       *INCREASE LINE 66 TO COVER COST OF PROS          MATCH FOR GRANT SALARIES

402 COUNTY CLERK                      *INCLUDES $2000 FOR EQUIPMENT REPAIR

402 COUNTY CLERK                      *$54,380 TRANSFERRED TO ACCT 460

403 CIRCUIT CLERK                      *EXCLUDES ADDITIONAL FOR TEMPORARY

                                                            *INCLUDES $2000 FOR SUPPLIES

404 TAX DEPARTMENT                 *EXCLUDES ADDITIONAL FOR NEW EMPLOYEE

405 PROSECUTOR                           *EXCLUDES 5% RAISE

                                                            *INCLUDES $6,500 IN SUPPLIES, TRAVEL,                                                                    DUES, AND FUEL

            *GRANT POSITIONS FUNDING FOR SALARIES           PLACED IN FEDERAL GRANTS, FUND 442

406 ASSESSOR                                 *INCLUDES $1000 FOR PROFESSIONAL

413 ELECTIONS                               *EXCLUDES ADDITIONAL $15,000 FOR                                                                         PROFESSIONAL SERVICES

                                                            *INCLUDES ADDITIONAL $2000 FOR PRINTING

423 MEDICAL INSURANCE          *BASED ON CLAIMS DATA FROM BC/BS, BUT            ACTUAL CLAIMS COULD BE HIGHER

442 FEDERAL GRANTS                 *ADDED $210,788 FROM PROSECUTORS                       GRANTS 

460 CO CLERK DEED REC.           *NEW LINE $59,820

700 SHERIFF                                     *INCLUDES $129,000 FOR VEHICLES

                                                            *INCLUDES ADDITIONAL $28,000 FOR PHONE

                                                            *INCLUDES ADDITIONAL $24,000 FOR FUEL

                                                            *DECREASES OVERTIME BY $25,000

SPECIAL COMMISSION MEETING (BUDGET)

MONDAY, MARCH 23, 2009

PAGE SIX

 

701 SERVICE OF PROCESS           *RECEIPTS CURRENTLY RUNNING UNDER               EXPENDITURES BY A FEW THOUSAND

704                                                      *REFLECTS 12 MONTHS OF HISTORY TIMES                           1½ % INCREASE PLUS $100,000

 

REVENUE                                         *NO ALLOWANCE HAS BEEN MADE FOR                    DECREASE IN PROPERTY TAX REVENUE DUE              TO POSSIBLE FORECLOSURES

                                                            *OTHER REVENUES AS DESCRIBE

 

Stephen Zoeller, County Manager, stated no salary increases were placed in the Commission’s budget.  Mr. Zoeller went on to say there was an increase in postage and advertising costs. 

 

Mr. Zoeller then presented an outline if the revenues for the Commission’s consideration.

 

2009-2010 REVENUE NOTES

 

301-1 Using current formula for calculating property tax receipts has proven very accurate over the last several years.

 

301-2/5 History:          2005                $718,658

                                    2006                  848,519                    

                                    2007                  771,287*

                                    2008                  760,568

                                    2009 est             725,000        

 

301-06 History:           2005                358,515

                                    2006                375,938

                                    2007                322,000*

                                    2008                433,220

                                    2009est            395,000

 

 

302      History:           2007                430,000*

                                    2008                495,165

                                    2009est            500,000

 

 

* Because we moved to a cash basis for these accounts the actual amounts posted were less.  The amounts listed here are the amounts collected for the 12 months of the fiscal year and are accurate numbers for budgeting purposes.

 

304      Using trend for 2009: $400,000

 

SPECIAL COMMISSION MEETING (BUDGET)

MONDAY, MARCH 23, 2009

PAGE SEVEN

 

306      Oil and gas exploration is estimated down by state 15%.: $50,000

 

309      CVB estimates 10% decrease but receipts very strong this year.  $540,000

 

312      Syn fuel receipts is totally gone for now according to the state.

 

318      Permits will be down due to housing slump $20,000

 

322      Grants for the Prosecutor: $105,000

 

323      Grant for courthouse improvement $80,000

 

329      June posted in June, no receipts in July 

 

330      Sheriffs 5% commission primarily, received in first half of year

 

331      June posted in June, no receipts in July.  Steady income over year.

 

332      June posted in June no receipts in July   Steady income over year.

 

350      Collection of tax on trucks doing interstate commerce;  dispersed by the State

 

361      Bad checks

 

362      NEED TO CHECK

 

370      Casino gaming income. State estimates flat. Would be decrease except that Tri State         is coming on line so the net effect is 0%. $40,000

 

373      State estimates a net decrease of 4%.  Video slots from $389M to $391M and race            track slots from $848M to $803M.

 

382      Barboursville (DTF) $40,000, BOE $50,000, and misc.$45,000. (Excluding            Huntington sobriety checks and DTF thru First Sentry because that is added as   received),

 

388      Last year this included transfers from Day Report fund.  CCEMS, $144,000, is here          this fiscal year. E-911 $43,000 (original less custodial) Total $197,000.

 

397      Home Confinement only No Branches.  Regular $5,500 per month plus $20,000    overtime (discontinued) $86,000.

 

3/13/08 County Commission agreed not to count E-911 revenue in budget

 

 

SPECIAL COMMISSION MEETING (BUDGET)

MONDAY, MARCH 23, 2009

PAGE EIGHT

 

County Commission’s General Fund Budget was $18,041,374.00.

 

The Coal Severance’s budget was $208,335.00.

 

Nancy Cartmill, President, recessed the Special Commission meeting at 12:55 p.m., until Thursday, March 26, 2009, at 9:30 a.m.

 

 

SPECIAL COMMISSION MEETING (BUDGET)

THURSDAY, MARCH 26, 2009

 

PRESENT:                NANCY CARTMILL, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

 

Nancy Cartmill, President, reconvened the Special Commission meeting at 9:30 a.m.

 

#106                            APPROVAL OF FY 2009-2010 CABELL COUNTY GENERAL

                                    FUND AND COAL SEVERANCE FUND LEVY ESTIMATE

                                    (BUDGET)

 

Stephen Zoeller, County Manager, stated the County Commission General Fund Budget for 2009-2010 would be $18,450,787.00 and the Coal Severance Budget for 2009-2010 would be $208,335.00.

 

Robert L. Bailey, Commissioner, moved to approve the 2009-2010 Cabell County General Fund and Coal Severance Fund Levy Estimate (Budget).  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#107                            LETTER, ADELL CHANDLER, CIRCUIT CLERK

 

                                    RE:  EMPLOYMENT – CIRCUIT CLERK’S OFFICE  

 

W. Scott Bias, Commissioner, moved to approve the employment of Aimee M. Ellis as a full time Deputy Clerk, effective March 30, 2009.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

 

 

 

 

 

SPECIAL COMMISSION MEETING (BUDGET)

THURSDAY, MARCH 26, 2009

PAGE NINE

 

Nancy Cartmill, President, adjourned the meeting at 9:50 a.m., until the next regular scheduled meeting on Thursday, April 2, 2009, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                            ___________________________________________

                                                                   PRESIDENT, COUNTY COMMISSION

 

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