COMMISSION MEETING

TUESDAY, DECEMBER 22, 2009

 

PRESENT:                NANCY CARTMILL, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    WILLIAM WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PERSONNEL AND PURCHASING 

 

Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE: 

 

W. Scott Bias, Commissioner, moved to approve the agenda as presented.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L Bailey, Commissioner, moved to approve purchase orders #10-20091 through #10-20417 and pay jackets.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve the minutes from the September 3, 2009 and November 24, 2009 Commission meetings, erroneous assessments, land consolidations, split tickets and probate documentation.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#424                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF PROPOSED TEMPORARY

                                             PRECINCT LOCATION CHANGES 

 

Karen Cole, County Clerk, stated that at the November 12, 2009 meeting, the Commission approved the proposed precinct changes and this matter today would be the final adoption. 

 

Robert L. Bailey, Commissioner, moved to approve the temporary precinct location change for Precincts 06 and 10, to the Jr. League Building, and Precincts 7A and 7B, to the Owens Illinois Clubhouse.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

 

THURSDAY, DECEMBER 22, 2009

PAGE TWO

 

#425                            APPEARING, KAREN COLE, COUNTY CLERK

 

                                    RE:  DISCUSSION OF CHANGES IN POLLING LOCATIONS 

 

Karen Cole, County Clerk, informed the Commission there were some problems with the location of precincts at Milton Elementary School and she would like the Commission to consider moving all of Milton precincts to the new Milton Middle School.  Ms. Cole informed the Commission the new school meets all handicapped accessibility requirements.

 

Ms. Cole also informed the Commission that an employee at the Memorial Field House would not commit for the county to use the building on Election Day.  Ms. Cole went on to say that several churches had refused to allow precincts in their buildings.    

 

The Commission decided to make a decision at the next meeting, regarding locations for precincts.

 

#426                            APPEARING, KAREN COLE, COUNTY CLERK

 

                                    RE:  DISCUSSION OF INCREASE TO SALARY BUDGET 

 

Karen Cole, County Clerk, appeared before the Commission to request an increase in her salary line.  Ms. Cole stated that with a budget increase she would be able to hire someone with a financial background that would serve as a backup for both the Accounting and Payroll departments.

 

W. Scott Bias, Commissioner, requested that Mrs. Cole and Stephen Zoeller, County Manager, discuss the salary increase.

 

#427                            LETTERS, KAREN COLE, COUNTY CLERK

 

                                    EMPLOYMENT   

 

Robert L. Bailey, Commissioner, moved to approve the employments of Carolyn L. Allen and Nikki Kavrakis as full time Deputy Clerks, effective December 28, 2009.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#428                            GOVERNMENT PUBLIC FUNDS BANKING RESOLUTION

 

                                    RE:  EXECUTE SIGNATORY CARD FOR CABELL WAYNE

                                             LOCAL EMERGENCY PLANNING COMMISSION 

 

Sharon Ross, Assistant County Manager, stated she needed a treasurer for the Cabell Wayne Local Emergency Planning Commission and Mr. Merry had agreed to become the treasurer.

 

 

 

THURSDAY, DECEMBER 22, 2009

PAGE THREE

 

W. Scott Bias, Commissioner, moved to approve for A. Gordon Merry to sign signatory card as Treasurer for the Cabell Wayne Local Emergency Planning Commission.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

Exhibit (B)

 

#429                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE BOARD OF EQUALIZATION

                                             AND REVIEW CABELL COUNTY PROPERTY TAX

                                             ASSESSMENTS FOR TAX YEAR 2010

 

Robert L. Bailey, Commissioner, moved to publish dates for the Commission to meet as the Board of Equalization and Review for the review of property assessments made by the Assessor for tax year 2010.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C)

 

#430                            LETTER, CABELL COUNTY COMMISSION

 

                                    RE:  FY 2006 WATERLINE EXTENSIONS PROJECT

                                             #06SCGB0057 - $36,426.61

 

W. Scott Bias, Commissioner, moved to approve drawdown request #13, in the amount of $36,426.61, for the Waterline Extensions Project.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

$431                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  AUTHORIZATION TO SIGN AGREEMENT WITH

                                             DEPARTMENT OF ENERGY FOR STIMULUS GRANT

                                             MONEY 

 

Stephen Zoeller, County Manager, stated the application for stimulus grant money had been approved for $206,000.00.  Mr. Zoeller further stated the funds would be used for lighting and a boiler system.

 

W. Scott Bias, Commissioner, moved to approve the signing of an agreement with the United States Department of Energy for funds, in the amount of $206,000.00.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (D)

 

 

 

 

 

 

 

 

THURSDAY, DECEMBER 22, 2009

PAGE FOUR

 

#432                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  AUTHORIZATION TO SIGN ENERGY PERFORMANCE

                                             CONTRACT WITH HONEYWELL INTERNATIONAL

 

Stephen Zoeller, County Manager, explained the contract to the Commission and stated that Honeywell would guarantee savings and if there were no savings, Honeywell would make up the difference.  Mr. Zoeller went on to say if the contract was approved the Commission would need to pay Honeywell $179,000.00, for work already completed and the remainder of $385,000.00, after performance of the work.

 

Robert L. Bailey, Commissioner, moved to approve the signing of an energy performance contract with Honeywell International.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (E)

 

#433                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  AUTHORIZATION TO SIGN A LEASE AGREEMENT

                                             BETWEEN THE CABELL COUNTY COMMISSION 

                                             AND THE CITY OF MILTON, FOR PROPERTY TO

                                             CONSTRUCT A CABELL COUNTY AMBULANCE

                                             STATION 

 

W. Scott Bias, Commissioner, moved to approve the signing of a lease agreement with the City of Milton for property to build an ambulance station.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (F)

 

#434                            DISCUSSION/ACTION:

 

                                    RE:  ADVERTISING FOR BIDS FOR THE CONSTRUCTION

                                             CABELL COUNTY AMBULANCE STATION, MILTON

 

W. Scott Bias, Commissioner, moved to table this matter tentatively to the next meeting.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#435                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  RECLASSIFICATION – CCEMS    

 

Robert L. Bailey, Commissioner, moved to approve the reclassification of Matthew Kohler as a full time temporary Paramedic for CCEMS, effective December 18, 2009, with a rate of pay of $10.35 per hour.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

 

 

THURSDAY, DECEMBER 22, 2009

PAGE FIVE

 

#436                            DISCUSSION/ACTION:

 

                                    RE:  PURCHASING ASSISTANT FOR CABELL COUNTY

                                             COMMISSION

 

W. Scott Bias, Commissioner, moved to approve the employment of Rhonda Montanez as a purchasing assistant for the Cabell County Commission, with a rate of pay of $28,000.00 and after a six month probation period, Ms. Montanez’s salary would increase to $30,000.00.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#437                            DISCUSSION/ACTION:

 

                                    RE:  CONTRACT WITH CGI COMMUNICATIONS

                                             COUNTY VIDEO SHOWCASE 

 

Stephen Zoeller, County Manager, stated that the ten one minute videos would be subject to the county’s approval and would be used as a marketing tool with no cost to the county.

 

Robert L. Bailey, Commissioner, moved to approve the contract with CGI Communications.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#438                            SPECIAL FUNDS, BUDGET REVISION (E-911) FY 2009/2010 

 

Robert L. Bailey, Commissioner, moved to approve Special Funds Budget Revision (E-911).  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

Exhibit (G) 

 

#439                            SPECIAL FUNDS, BUDGET REVISION

                                    (HOME CONFINEMENT) FY 2009/2010

 

W. Scott Bias, Commissioner, moved to approve Special Funds Budget Revision (Home Confinement).  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (H).

 

#440                            RESOLUTION, GENERAL FUND, COUNTY BUDGET

                                    REVISION #6, FY 2009/2010

 

Robert L. Bailey, Commissioner, moved to approve General Fund Budget Revision #6.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (I)

 

 

 

 

 

THURSDAY, DECEMBER 22, 2009

PAGE SIX

 

#441                            RESOLUTION, GENERAL FUND, STATE BUDGET

                                    REVISION #7, FY 2009/2010

 

W. Scott Bias, Commissioner, moved to approve General Fund State Budget Revision #7.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

Exhibit (J) 

 

C. A. Adams, Courthouse Security Director, presented Debbie Cremeans with the Courthouse Marshall of the Year Award. 

 

#442                            EXECUTIVE SESSION REGARDING PENDING LITIGATION

 

W. Scott Bias, Commissioner, moved to go into Executive Session to discuss pending litigation.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

The Commission recessed the meeting at 10:40 a.m.

 

The Commission reconvened the meeting at 10:55 a.m., with no action taken.

 

PLACE ON RECORD

 

W. Scott Bias, Commissioner, moved to approve placing on record the minutes from the Culloden Public Service District, Special Meeting, November 4, 2009; Culloden Public Service District, Regular Meeting, November 13, 2009; Pea Ridge Service District, Regular Meeting, October 12, 2009; Salt Rock Water Public Service District, Regular Meeting, November 10, 2009; OTHER DOCUMENTATION TO BE RECORDED Cabell-Huntington Health Department, Clinic Monthly Report, August, 2009 and September, 2009 and The Bank of New York, Various Trust Accounts, November 30, 2009.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, President, adjourned the regular Commission meeting at 11:10 a.m., until the next scheduled meeting on Thursday, January 7, 2010, at 10:00 a.m.

 

 

 

 

 

 

 

 

                                                                        _______________________________________

                                                                            PRESIDENT, COUNTY COMMISSION 

 

 

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