COMMISSION MEETING

THURSDAY, OCTOBER 15, 2009

 

PRESENT:                NANCY CARTMILL, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    WILLIAM WATSON, COUNTY ATTORNEY

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PERSONNEL AND PURCHASING

 

Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

W. Scott Bias, Commissioner, informed the Commission that two items needed to be added to the agenda.  Commissioner Bias went on to say the first item would be the waterline budget amendment #4 and the second item would be drawdown request #11.

 

W. Scott Bias, Commissioner, moved to approve amending the agenda to include the budget amendment and drawdown request.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve the agenda as amended.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

Robert L. Bailey, Commissioner, moved to approve purchase orders #10-18349 through #10-18756 and pay jackets.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to amend the minutes from the September 3, 2009 meeting on item #312 by deleting the last sentence on page six and deleting the first seven paragraphs on page seven.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scot Bias, Commissioner, moved to approve the minutes as amended.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

 

 

 

THURSDAY, OCTOBER 15, 2009

PAGE TWO

 

#341                            APPEARING, W. MICHAEL FRAZIER, ESQUIRE

 

                                    RE:  PETITION OF EXECUTRIX TO RESIGN IN THE

                                             ESTATE OF AMY MAY ADAMS AKA AMY

                                             MAY K. VARNUM

 

                                    APPEARING, JAMES BAILES, ESQUIRE

 

                                    RE:  OBJECTIONS TO THE PETITION OF THE EXECUTRIX

                                             TO RESIGN IN THE ESTATE OF AMY MAY ADAMS

                                             AKA AMY MAY K. VARNUM

 

Mr. William Frazier, Attorney, appeared before the Commission and informed them that Garnet Anne McComas wished to resign as Executrix of the Estate of Amy May Adams/aka/ Amy May K. Varum.  Mr. Frazier stated the appraisal and all accounting had been filed this morning.

 

Judy Ketchum, representing herself, objected to the resignation of Ms. McComas due to wrongful conduct.  Ms. Ketchum stated there were no invoices for bills, no checks to support payments, and she did not see an appraisal until yesterday.  Ms. Ketchum further stated she and her sister also objected to the resignation because Ms. McComas lived out of state, therefore, the Cabell County Commission would lose jurisdiction if the estate was not properly accounted for.

 

William Watson, County Attorney, stated that since the appraisal had just been filed today and the Probate Office had to place a notice in the paper for claims and there was a ninety day time period for claims to be filed, he would recommend the matter be assigned to a Fiduciary Commissioner.

 

W. Scott Bias, Commissioner, moved to assign this matter to a Fiduciary Commissioner.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#342                            APPEARING, MARK LAMBORN, EXECUTIVE MAGAZINE

 

                                    RE:  PUBLICATION OF CABELL COUNTY’S PROFILE 

 

Mr. Lamborn appeared before the Commission with a presentation regarding a profile of Cabell County in the Executive Magazine.  Mr. Lamborn stated this publication goes out of state and was used for economical development.  Mr. Lamborn gave the Commission costs for the magazine as follows:        

                                                1 Page   $3,400.00

                                                2 Pages  $5,600.00

                                                3 Pages  $9,200.00 

 

Robert L. Bailey, Commissioner, moved to take this matter under advisement.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

THURSDAY, OCTOBER 15, 2009

PAGE THREE

 

#343                            CABELL COUNTY, WEST VIRGINIA, NOTES TO THE

                                    FINANCIAL STATEMENT FOR FISCAL YEAR ENDING

                                    JUNE 30, 2009

 

W. Scott Bias, Commissioner, moved to accept the notes for the financial statement for fiscal year ending June 30, 2009.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#344                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  AUTHORIZING THE SIGNING OF A GRANT

                                             CONTRACT AGREEMENT BETWEEN THE U.S.

                                             DEPARTMENT OF JUSTICE AND THE CABELL

                                             COUNTY COMMISSION FOR FUNDING COPS

                                             TECHNOLOGY GRANT FOR CABELL COUNTY

                                             EMERGENCY RESPONSE CENTER - $1,400,000.00

 

Robert L. Bailey, Commissioner, moved to approve the signing of a grant contract, in the amount of $1,400,000.00, for the new E-911 Center.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

#345                            AWARD OF BID TO ARCHITECT FOR DESIGN SERVICES/

                                    BUILDING NEW CCEMS STATION LOCATED IN

                                    MILTON, WEST VIRGINIA

 

Stephen Zoeller, County Manager, stated that the committee had set up a meeting to interview two architects for this project, however, one of the firms had cancelled.  Mr. Zoeller further stated the committee met with Edward Tucker Architects and would recommend they be hired for design services for the Milton CCEMS Station. 

 

W. Scott Bias, Commissioner, moved to approve awarding the bid to Edward Tucker Architects for design services/building for the Milton CCEMS Station.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#346                            RESOLUTIONS, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT – CCEMS 

 

Robert L. Bailey, Commissioner, moved to approve the employments of Denise Gay Bias as a full time temporary EMT, with a rate of pay of $11.98 per hour; Corie Sue Cremeans, Scott Aaron Lewis, Jennifer Marie Adkins and Danny Cole Vance, II as Per Diem EMTs, with a rate of pay of $7.59 per hour, all employments are effective October 15, 2009.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

 

 

THURSDAY, OCTOBER 15, 2009

PAGE FOUR

 

#347                            RESOLUTIONS, CABELL COUNTY COMMISSION

 

                                    RE:  RECLASSIFICATIONS – CCEMS  

 

W. Scott Bias, Commissioner, moved to approve the reclassifications of Aaron M. Moore as a full time EMT, with a rate of pay of $11.98 per hour, Bryan Lewis as a full time Paramedic, with a rate of pay of $10.40 per hour and Matthew Kohler as a temporary full time EMT, with a rate of pay of $11.98 per hour, with all reclassifications effective October 16, 2009.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#348                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ALLOCATE HOTEL OCCUPANCY TAX FUNDS TO

                                             THE MUSICAL ARTS GUILD - $4,000.00 

 

Jean Dean, Musical Arts Guild President, appeared before the Commission and thanked them for last year’s funds.  Mrs. Dean also reported on how the funds were spent by the Guild and requested funds for this year. 

 

Robert L. Bailey, Commissioner, moved to allocate funds, in the amount of $4,000.00, for the Musical Arts Guild.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

#349                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ALLOCATE SENIOR CITIZENS PROJECT AND

                                             PROGRAMS EXCESS LEVY TAX FUNDS TO SALT

                                             ROCK SENIOR CENTER - $5,000.00  

 

W. Scott Bias, Commissioner, moved to approve funds, in the amount of $5,000.00, with the check written to CCCSO, which would reimburse the Salt Rock Senior Center.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

Exhibit (C) 

 

#350                            DISCUSSION/ACTION:

 

                                    ADVERTISE FOR THE POSITION OF PURCHASING AGENT

 

Stephen Zoeller, County Manager, stated he believed it would be a good idea to hire an additional employee to be trained in case Sharon Ross, Assistant County Manager for Billables and Payables, decided to retire at a later date or would have to take a leave of absence.

 

 

 

THURSDAY, OCTOBER 15, 2009

PAGE FIVE

 

Nancy Cartmill, President, stated she did not have a problem with that, however, she would like more information regarding this matter.  President Cartmill further stated she wanted to know the amount of the salary and where the funds would come from for this position.

 

W. Scott bias, Commissioner, stated he agreed with President Cartmill but would like to advertise for this position and collect resumes.

 

Robert L. Bailey, Commissioner, asked Mr. Zoeller to provide information regarding where the funds would come from and how much the salary would be for the next meeting.

 

W. Scott Bias, Commissioner, moved to approve advertising for the position of a purchasing agent.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#351                            DISCUSSION/ACTION:

 

                                    RE:  ENERGY PERFORMANCE GRANT CONTRACT

                                             AWARD

 

Stephen Zoeller, County Manager, stated he would like to know how the Commission would like to proceed regarding the financing for this project.  Mr. Zoeller asked the Commission if they would like to pay for the project with a loan or use the carryover. 

 

Nancy Cartmill, President, asked if there was enough information on this project to determine if the Commission should go with the energy performance package from Honeywell or should the Commission do it on using the maintenance department. 

 

The Commission agreed to use the carryover to pay for the project, however, they agreed they wanted to see a break down and review the contract.

 

#352                            SPECIAL FUNDS BUDGET REVISION, FY 2009/2010

 

Robert L. Bailey, Commissioner, moved to approve Special Funds Budget Revision for E-911.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (D)

 

#353                            RESOLUTION, GENERAL FUND, STATE BUDGET

                                    REVISION #4, FY 2009/2010

 

Robert L. Bailey, Commissioner, moved to approve General Fund State Budget Revision #4.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (E)

 

 

 

 

THURSDAY, OCTOBER 15, 2009

PAGE SIX

 

#354                            BUDGET AMENDMENT #4

 

                                    RE:  WATERLINE EXTENSION PROJECT

 

W. Scott Bias, Commissioner, moved to approve Budget Amendment #4 for the Waterline Extension Project.  Robert L. Bailey, Commissioner, seconded the motion and the motion was unanimous. 

 

#555                            WATERLINE EXTENSION PROJECT

                                   

                                    RE:  DRAWDOWN REQUEST #11 

 

W. Scott Bias, Commissioner, moved to approve drawdown request #11 for the Waterline Extension Project.  Robert L. Bailey, commissioner, seconded the motion and the vote was unanimous. 

 

Nancy Cartmill, President, stated she was surprised to see the van, purchased by the Commission for the Underwood Center, had the names of Commissioner Bob Bailey and Commissioner Scott Bias on the back.  President Cartmill went on to say the Commission had purchased the van for the senior center and it should read Cabell County Commission and should not have any of the Commissioners names on it.

 

Robert L. Bailey, Commissioner, and W. Scott Bias, Commissioner, both stated this was not right and the back of the van should read Cabell County Commission.  The Commission instructed Mr. Zoeller to contact Robert Roswall, CCCSO Director, to fix the problem.

 

Nancy Cartmill, President, adjourned the regular meeting of the Commission at 11:30 a.m., until the next scheduled meeting on Thursday, October 29, 2009, at 10:00 a.m.

 

 

 

 

 

 

 

                                                                        ______________________________________

                                                                            PRESIDENT, COUNTY COMMISSION

 

 

KSC:ar