COMMISSION MEETING

THURSDAY, SEPTEMBER 18, 2008

 

PRESENT:                ROBERT L. BAILEY, PRESIDENT

                                    NANCY CARTMILL, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    WILLIAM WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PURCHASING AND PERSONNEL

                                    CONNIE GRAY, ADMINISTRATOR FOR

                                    GRANTS, PLANNING AND PERMITS

 

ABSENT:                  SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

 

Robert L. Bailey, President, called the regular meeting of the Cabell County Commission to order at 10:00 p.m.

 

APPROVE:

 

Nancy Cartmill, Commissioner, moved to approve the agenda as presented.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve purchase orders #09-8992 through #09-9367 and pay jackets.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve the minutes from the September 4, 2008 Commission meeting, erroneous assessments, land consolidation, split tickets and probate documentation.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#292                            DISTRIBUTION OF SPECIAL CAPITOL IMPROVEMENT

                                    FUNDS FOR COURTHOUSE RENOVATIONS

 

Stephen Zoeller, County Manger, informed the Commission this item was for the distribution of funds from the Capital Improvement Funds, for the completion of renovation on the 5th Avenue side of the Courthouse. 

 

W. Scott Bias, Commissioner, moved to approve the distribution of funds for the Courthouse renovation.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

THURSDAY, SEPTEMBER 18, 2008

PAGE TWO

 

#293                            LETTER, KAREN S. COLE, COUNTY CLERK

 

                                    RE:  SET PUBLIC TEST OF VOTING EQUIPMENT ON

                                             OCTOBER 8, 2008 AT 10:00 A.M. 

 

W. Scott Bias, Commissioner, moved to approve the public test of the voting equipment for the General Election on October 8, 2008 at 10:00 a.m. in the County Clerk’s Office.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#294                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE RELEASE AND

                                            SUBSTITUTION OF COLLATERAL BONDS

                                            BY FIRST SENTRY BANK

 

Nancy Cartmill, Commissioner, moved to approve the release and substitution of collateral bonds by First Sentry.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

#295                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE RELEASE AND

                                            SUBSTITUTION OF COLLATERAL BONDS

                                            BY FIRST SENTRY

 

W. Scott Bias, Commissioner, moved to approve the release and substitution of collateral bonds by First Sentry.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C)

 

#296                            DISCUSSION/ACTION REGARDING COURTHOUSE

                                    SECURITY DIRECTOR POSITION 

 

Robert L. Bailey, President, informed the Commission that Frank Simpson had submitted his resignation, effective October 30, 2008, as Courthouse Security Director. 

 

W. Scott Bias, Commissioner, moved to approve accepting applications for the position of Courthouse Security Director, until Monday, September 22, 2008 at 4:30 p.m. and to have a special meeting to interview applicants.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

Robert L. Bailey, President, set Thursday, September 25, 2008, at 1:00 p.m. for a Special meeting to interview applicants for the position.

 

 

 

 

THURSDAY, SEPTEMBER 18, 2008

PAGE THREE

 

#297                            PROCLAMATION, CABELL COUNTY COMMISSION

 

                                    RE:  PROCLAIMING SEPTEMBER 22, 2008, AS

                                             FAMILY DAY-A DAY TO EAT DINNER WITH

                                             YOUR CHILDREN

 

W. Scott Bias, Commissioner, moved to adopt a Proclamation declaring the fourth Monday of September, 2008 as “Family Day - A Day to Eat with Your Children.”  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

Exhibit (D)  

 

#298                            EXECUTE SMALL CITIES BLOCK GRANT ANNUAL

                                    REPORTING FORM FOR CABELL COUNTY WATERLINE

                                    EXTENSION PROJECT FOR FY 2007

 

Nancy Cartmill, Commissioner, moved to approve the annual reporting form for the Cabell County Waterline Extension Project for FY 2007 Small Cities Block Grant.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#299                            AUDIT EXIT CONFERENCE, WEST VIRGINIA STATE

                                    AUDITOR’S OFFICE, CHIEF INSPECTOR DIVISION,

                                    FY 2006-2007 AUDIT OF CABELL COUNTY’S FINANCIAL

                                    STATEMENTS

 

Mary Ann Claytor, West Virginia Auditor’s Office, explained the findings during the county’s audit.  Ms. Claytor stated there had been a problem with excessive use of the Sheriff’s signature stamp.  Ms. Claytor further stated the auditor’s office did not recommend using the signature stamp on letters regarding payroll.  Ms. Claytor went on to say the auditor recommended that any money seized under the state forfeiture code be placed in a separate account.  Ms. Claytor stated she had found several expenditures in the concealed weapons account where items had been purchased and later paid back, except for football tickets and a parking pass.  Ms. Claytor stated the auditor did not recommend using the concealed weapons fund for expenditures that were not legitimate issues, even if the expenditures were reimbursed.  Ms. Claytor also stated the auditor did not recommend accepting anything from a vendor that does business with the county.

 

Ms. Claytor stated there had been improvements since the last audit in the Sheriff’s Department and the department was very cooperative and had corrected many issues.

 

Tom Bell, Chief Tax Deputy, stated that the auditors had helped greatly in improving the service in the Sheriff’s Department.  Mr. Bell further stated that he, nor the Sheriff, knew anything about the football tickets or the parking pass.

 

 

 

 

THURSDAY, SEPTEMBER 18, 2008

PAGE FOUR

 

#300                            RESOLUTIONS, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT – CCEMS 

 

W. Scott Bias, Commissioner, moved to approve the employments of Johnny Lovel Robertson, II, as a full time Paramedic, effective September 19, 2008, with a rate of pay of $9.90 per hour and the employment of Bradley Ryan Hughes, as a full time EMT, effective September 19, 2008, with a rate of pay of $7.59 per hour.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

#301                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  RECLASSIFICATION – CCEMS  

 

Nancy Cartmill, Commissioner, moved to approve the reclassification of Ryan Michael Thompson as a full time EMT, effective September 19, 2008, with a rate of $7.59 per hour.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#302                            RESOLUTIONS, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYEMNT – CCEMS 

 

W. Scott Bias, Commissioner, moved to approve the employment of Charles Weybright Peoples, III, as a Per Diem Paramedic, effective September 19, 2008, with a rate of pay of $9.90 per hour; the employments of Aaron Michael Moore, Christopher Scott Kitts, Harold Lee Davis, IV, Timothy Andrew Browning, Phillip Anthony Bowen, Jerry Lee Adkins, Stephanie Nicole Little and Christle Ryan Carter as Per Diem EMTs, effective September 19, 2008, with a rate of pay of $7.59 per hour.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

#303                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  RECLASSIFICATION – E-911 

 

Nancy Cartmill, Commissioner, moved to approve the reclassification of Carlton E. Edmunds, as a full time regular Telecommunicator/Dispatcher, retroactive to August 8, 2008, with a rate of pay of $10.87 per hour.  W. Scott, Commissioner, seconded the motion and the vote was unanimous.

 

#304                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  REAPPOINTMENT   

 

Nancy Cartmill, Commissioner, moved to reappoint W. Scott Bias to the Cabell County Solid Waste Authority, for a term beginning immediately and ending June 30, 2012.  Robert L. Bailey, President, seconded the motion and the vote was unanimous.  Exhibit (E)

THURSDAY, SEPTEMBER 18, 2008

PAGE FIVE

 

#305                            LETTER, RESOLUTION, AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM LEAGUE #6 BASEBALL FIELD  

                                             EQUIPMENT AND INFRASTRUCTURE

                                             PROJECT #08LEDA0498 - $1,000.00

                                       

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for League #6 Baseball Field, Equipment and Infrastructure, in the amount of $1,000.00. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (F)

 

#306                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2007 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM VIETNAM VETERANS OF AMERICA

                                             HUNTINGTON CHAPTER 949

                                             PROJECT #07LEDA0044 - $2,000.00 

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program to assist the Vietnam Veterans of America, Huntington Chapter 949, in the amount of $2,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (G)

 

#307                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2007 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM GOODWILL INDUSTRIES OF KYOWVA

                                             AREA, INC. PROJECT #07LEDA0037 - $4,000.00

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for Goodwill Industries of KYOWVA, in the amount of $4,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (H)

 

 

 

 

 

 

 

 

 

THURSDAY, SEPTEMBER 18, 2008

PAGE SIX

 

#308                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2007 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM VETERANS COUNCIL FOR CIVIC

                                             IMPROVEMENT PROJECT #07LEDA0043 - $1,000.00

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for the Veterans Council Civic Improvement, in the amount of $1,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (I)

 

#309                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM VETERANS COMMITTEE FOR CIVIC

                                             IMPROVEMENT PROJECT#08LEDA0062 - $2,000.00

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for the Veterans Committee for Civic Improvement, in the amount of $2,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (J)

 

#310                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM TRI-STATE YOUTH ORCHESTRA

                                             PROJECT #08LEDA0059 - $2,000.00 

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for the Tri-State Youth Orchestra, in the amount of $2,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (K)

 

#311                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM MADIE CARROLL HOUSE

                                             PROJECT #08LEDA0075 - $500.00

 

 

 

 

THURSDAY, SEPTEMBER 18, 2008

PAGE SEVEN

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for the Maddie Carroll House, in the amount of $500.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (L)

 

#312                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION 

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM MADDIE CARROLL HOUSE

                                             PROJECT #08LEDA0045 - $2,000.00 

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for the Maddie Carroll House, in the amount of $2,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (M)

 

#313                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM HUNTINGTON LITTLE LEAGUE #3

                                             PROJECT #08LEDA0044 - $10,000.00 

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for Huntington Little League #3.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (N)

 

#314                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM HUNTINGTON LITTLE LEAGUE #3

                                             PROJECT #08LEDA0511 - $15,000.00 

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for Huntington Little League #3.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (O) 

 

#315                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM HUNTINGTON LITTLE LEAGUE #3

                                             PROJECT #08LEDA0074 - $3,000.00

 

THURSDAY, SEPTEMBER 18, 2008

PAGE EIGHT

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for Huntington Little League #3, in the amount of $3,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (P) 

 

#316                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM ARTS RESOURCES

                                             PROJECT #08LEDA0048 - $10,000.00

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for Arts Resources, in the amount of $10,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (Q)

 

#317                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2007 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM OPERATION B.E.S.T.

                                             PROJECT #07LEDA0040 - $5,000.00

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for Operation B.E.S.T, in the amount of $5,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (R)

 

#318                            LETTER, RESOLUTION AND GRANT CONTRACT

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM OPERATION B.E.S.T

                                             PROJECT #08LEDA0041 - $5,000.00

 

Nancy Cartmill, Commissioner, moved to approve the signing of a contract for the Community Participation Grant Program for Operation B.E.S.T., in the amount of $5,000.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (S) 

 

 

 

 

 

 

THURSDAY, SEPTEMBER 18, 2008

PAGE NINE

 

#319                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  SUPPORT FOR WEST VIRGINIA AARP 2008

                                             “DIVIDED WE FAIL” CHAPTER CHALLENGE

                                             MOVEMENT

 

 

Robert L. Bailey, President, moved to approve support for the West Virginia AARP “Divided We Fail” Chapter Challenge Movement.  W. Scott Bias, Commissioner, seconded the motion and the vote was as follows:

 

                                                            Robert L. Bailey, President                          aye

                                                            Nancy Cartmill, Commissioner                    nay

                                                            W. Scott Bias, Commissioner                       aye  

 

#320                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ALLOCATE SENIOR CITIZENS PROGRAMS

                                             AND PROJECTS EXCESS LEVY TAX FUNDS

                                             TO AMERICAN LEGION POST 139 

 

Robert L. Bailey, President, informed the Commission that the Milton American Legion had requested funds for a van to transport the veterans to memorial services, funerals and other special occasions.  President Bailey further stated the participates, involved in these activities, were mostly senior citizens.

 

W. Scott Bias, Commissioner, moved to allocate Funds, in the amount of $10,000.00, from the Senior Citizens Programs and Projects Excess Levy Tax Funds to Milton American Legion Post 139.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (U)

 

#321                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ALLOCATE SENIOR CITIZENS PROGRAMS AND

                                             PROJECTS EXCESS LEVY TAX FUNDS TO

                                             ALZHEIMER ASSOCIATION

 

Nancy Cartmill, Commissioner, moved to approve the allocations of funds, in the amount of $3,100.00, from the Senior Citizens Excess Levy Tax Funds to the Alzheimer’s Association.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (V)

 

 

 

 

 

 

THURSDAY, SEPTEMBER 18, 2008

PAGE TEN

 

#322                            DISCUSSION/ACTION:

 

                                    RE:  IMAGING SYSTEM AND ACCOUNTING PACKAGE

                                             FOR SHERIFF’S TAX DEPARTMENT

 

Stephen Zoeller, County Manager, stated that $100,000.00 had been placed in the budget for an imaging system for the County Clerk’s Office with the thought of merging the system within other courthouse offices.  Mr. Zoeller went on to say that after collecting information on the imaging system, it would seem the best way would be a stand alone system for the Tax Department.  Mr. Zoeller informed the Commission that quotes had been received with a cost of between $11,000.00 to $12,000.00 and this program would tie into the existing server.

 

Nancy Cartmill, Commissioner, asked about the licensing fee and Mr. Zoeller told Commissioner Cartmill only one quote had a licensing fee.

 

After a lengthy discussion Nancy Cartmill, Commissioner, moved to approve the purchase of an imaging system for the Tax Department, with the stipulation that the cost would not be more than $11,289.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#323                            RESOLUTION, GENERAL FUND, STATE BUDGET                                                            REVISION #4, FY 2008-2009

 

Nancy Cartmill, Commissioner, moved to approve General Fund State Budget Revision #4.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (W)

 

PLACE ON RECORD

 

W. Scott Bias, Commissioner, moved to approve placing on record the minutes from the Culloden Public Service District, Regular Meeting, June 18, 2008, Culloden Public Service District, Special Meeting, June 25, 2008, Culloden Public Service District, Special Meeting, July 2, 2008, Culloden Public Service District, Regular Meeting, July 23, 2008; Great Kanawha RC&D, Regular Meeting, August 20, 2008; Pea Ridge Public Service District, Regular Meeting, July 14, 2008; Salt Rock Water Public Service District, Regular Meeting, July 8, 2008; Tri-State Airport Authority, Regular Meeting, July 17, 2008 and OTHER DICUMENTATION TO BE RECORDED: Audit Report of Cabell-Wayne Animal Control Shelter, for the Fiscal Year Ended June 30, 2006; Ohio River Road Volunteer Fire Department, Fire Protection Service, Firefighter Training and Economic Development Excess Levy, Financial Statement, Year Ended June 30, 2007 and The Bank of New York, Various Trust Accounts, August 31, 2008.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

 

 

 

THURSDAY, SEPTEMBER 18, 2008

PAGE ELEVEN

 

 

Robert L. Bailey, President, adjourned the Commission meeting at 11:15 a.m., until the next regular scheduled meeting on Thursday, October 2, 2008, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                            _____________________________________________

                                                                     PRESIDENT, COUNTY COMMISSION

 

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