COMMISSION MEETING

THURSDAY, JULY 24, 2008

 

PRESENT:                ROBERT L. BAILEY, PRESIDENT

                                    NANCY CARTMILL, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    WILLIAM WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSITANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

 

ABSENT:                  CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PURCHASING AND PERSONNEL

 

Robert L. Bailey, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

Nancy Cartmill, Commissioner, moved to approve the agenda as presented.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve purchase orders #09-7431 through #09-7992 and pay jackets.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  

 

Nancy Cartmill, Commissioner, moved to approve erroneous assessments, land consolidation, split tickets and probate documentation.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

CITIZENS REGISTERED TO SPEAK

 

Don Maxwell, representing the New River Train, appeared before the Commission requesting funds from the Hotel Occupancy Tax Fund to repair two coach train cars.

 

Robert L. Bailey, President, requested Mr. Maxwell supply the Commission with a copy of their budget and the Commission would take the matter under advisement.

 

 

 

 

 

 

 

THURSDAY, JULY 24, 2008

PAGE TWO

 

#231                            LETTER, KAREN S. COLE, COUNTY CLERK

 

                                    RE:  PRESENTATION OF 2007-2008 CARRYOVER

                                             FROM GENERAL COUNTY FUND

 

W. Scott Bias, Commissioner, moved to accept the letter from the County Clerk regarding the carryover from the General Fund for 2007/2008, in the amount of $2,493,518.43. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

#232                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE PLEDGING OF

                                             COLLATERAL BONDS BY FIRST SENTRY BANK

 

Nancy Cartmill, Commissioner, moved to approve the pledging of collateral bonds by First Sentry Bank.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

#233                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE RELEASE AND

                                             SUBSTITUTION OF A LETTER OF CREDIT

                                             BY FIRST SENTRY BANK

 

W. Scott Bias, Commissioner, moved to approve the release and substitution of a Letter of Credit by First Sentry Bank.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B) 

 

#234                            APPEARING, FRED WILLIAMS, ESQUIRE

 

                                    RE:  CONSIDER AND ACT UPON A PROPOSED ORDER

                                             DIRECTING THE ISSUANCE OF NOT MORE THEN

                                              $1,000,000 AGGREGATE PRINCIPAL AMOUNT OF

                                              TAX INCREMENT REVENUE BONDS (HIC-HADCO

                                              PARK PROJECT #1) SERIES 2008 A (TAX-EXEMPT)

                                              AND NOT MORE THAN $1,000,000 AGGREGATE

                                              PRINCIPAL AMOUNT OF TAX INCREMENT REVENUE

                                              BONDS (HIC-HADCO PARK PROJECT #1) SERIES 2008

                                              B (TAXABLE) OF THE COUNTY COMMISSION OF

                                              CABELL COUNTY, TO FINANCE COSTS OF DESIGN,

                                              ACQUISITION, CONSTRUCTION AND EQUIPPING OF

                                              CERTAIN INFRASTRUCTURE IMPROVEMENTS FOR

                                              THE HADCO BUSINESS PARK AND OTHER MATTERS

                                              RELATING THERETO

 

THURSDAY, JULY 24, 2008

PAGE THREE

 

Nancy Cartmill, Commissioner, moved to approve all matters regarding the HADCO Business Park.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#235                            APPEARING, DONALD MCCROSKEY

                                    GREAT KANAWHA, RC&D

 

Mr. McCroskey did not appear.

 

#236                            DISCUSSION OF 2006 CABELL WATERLINE EXTENSION

                                    PROJECT

 

Kathy Elliott, Region II Planning and Development, gave the Commission an update on the waterline extension projects.

 

#237                            APPEARING, KATHY ELLIOT, REGIONAL II PLANNING

                                    AND DEVELOPMENT 

 

                                    RE:  2006 CABELL COUNTY WATERLINE EXTENSION

                                             DRAWDOWN REQUEST #3 AND

                                             BUDGET AMENDMENT 

 

Nancy Cartmill, Commissioner, moved to approve Drawndown Request #3, in the amount $26,965.62, from invoices received.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve Budget Amendment #2.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#238                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT – CCEMS 

 

W. Scott Bias, Commissioner, moved to approve the employment of Anthony Michael Cafego as a full time Paramedic, effective August 4, 2008, with a rate of pay of $9.90 per hour.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

 

 

 

 

 

 

 

 

 

THURSDAY, JULY 24, 2008

PAGE FOUR

 

#239                            RE:  IN THE MATTER OF APPROVING ALLOCATIONS

                                             FOR FISCAL YEAR 2008-2009 FROM HOTEL

                                             OCCUPANCY TAX FUNDS FOR QUALIFYING

                                             PROGRAMS  

 

W. Scott Bias, Commissioner, moved to approve the allocations for the Hotel Occupancy Tax Fund for 2008-2009 for qualifying programs.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C)

 

#240                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF APPROVING ALLOCATIONS

                                             FOR FISCAL YEAR 2008-2009 FROM CABELL COUNTY                                       SENIOR CITIZEN PROJECTS AND PROGRAMS  

                                             EXCESS LEVY TAX FUNDS

 

Nancy Cartmill, Commissioner, moved to approve allocations for the Senior Citizen Excess Levy Funds for 2008-2009.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (D)

 

#241                            LETTER, MIKE DAVIS, E-911 DIRECTOR

 

                                    RE:  AWARD BID FOR TECHNICAL DISPATCH AND

                                            CLASSROOM FURNITURE FOR E-911 CENTER

 

Nancy Cartmill, Commissioner, moved to approve awarding the bid to Wrightline LLC, for technical dispatch and classroom furniture.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#242                            LETTER, AND GRANT APPLICATION, CABELL  

                                    COUNTY COMMISSION

 

                                    RE:  2008 EMERGENCY MANAGEMENT PLANNING GRANT

 

Nancy Cartmill, Commissioner, moved to approve the application for an Emergency Management Planning Grant.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

 

 

 

 

 

 

 

 

THURSDAY, JULY 24, 2008

PAGE FIVE

 

#243                            LETTER, RESOLUTION AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM COLLIS P. HUNTINGTON RAILROAD

                                             HISTORICAL SOCIETY - $1,000.00

                                             PROJECT # 08LEDA0056

 

Connie Gray, Administrator for Grants, Planning and Permits, explained the funds from this grant would be used for renovations and upgrades for four rail passenger cars to be used on the New River Train Excursions.

 

W. Scott Bias, Commissioner, moved to approve the grant contract, in the amount of $1,000.00, for the Collis P. Huntington Railroad Historical Society.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (E)

 

#244                            LETTER, RESOLUTION AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM HOSPITAL HOSPITALITY HOUSE

                                             $3,000.00 PROJECT #08LEDA0063

 

Mrs. Gray stated the funds from this grant would be used for construction of an outdoor patio for house guests.

 

Nancy Cartmill, Commissioner, moved to approve the grant contract, in the amount of $3,000.00, for the Hospital Hospitality House.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (F)

 

#245                            LETTER, RESOLUTION AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM FOUNDATION OF THE TRI-STATE

                                             COMMUNITY PLAYGROUND $3,000.00 

                                             PROJECT #08LEDA0060 

 

Mrs. Gray stated the funds from this grant would be given to the Greater Huntington Park and Recreational District for the playground located in Ritter Park.

 

W. Scott Bias, Commissioner, moved to approve the grant contract, in the amount of $3,000.00, for the Foundation of the Tri-State Community Playground.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (G)

 

 

THURSDAY, JULY 24, 2008

PAGE SIX

 

#246                            LETTER, RESOLUTION AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION 

 

                                    RE:  FY 2008 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM DAY REPORTING CENTER $6,500.00

                                             PROJECT #08LEDA0052 

 

Mrs. Gray explained the funds from this grant would purchase laptops to be used by clients for a Job Skills Program at the Day Report Center.

 

Nancy Cartmill, Commissioner, moved to approve the grant contract, in the amount of $6,500.00, for the Day Report Center.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (H) 

 

#247                            APPROVAL OF AMENDED 7-7-7 LETTERS

                                   

                                    RE:  CABELL COUNTY EMERGENCY MEDICAL SERVICES

                                             CABELL COUNTY ALTERNATIVE SENTENCING

 

W. Scott Bias, Commissioner, moved to approve the amended 7-7-7 Letters for Cabell County Emergency Medical Services and Cabell County Alternative Sentencing Program.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

#248                            CHANGE ORDER FROM HAGER CONSTRUCTION FOR

                                    CABELL COUNTY EMERGENCY MEDICAL SERVICES

                                    WEST END AMBULANCE STATION

 

W. Scott Bias, Commissioner, moved to approve a change order for the West End Ambulance Station.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.      

 

#249                            LETTER, CHRISTOPHER DEAN, DIRECTOR WESTERN                                     REGIONAL DAY REPORT CENTER

 

                                    RE:  SALARY INCREASES FOR EMPLOYEES

 

Nancy Cartmill, Commissioner, moved to approve salary increases for employees at the Western Regional Day Report Center.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.   

 

 

 

 

 

 

THURSDAY, JULY 24, 2008

PAGE SEVEN

 

#250                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  AMENDING THE NOISE ORDINANCE

 

Nancy Cartmill, Commissioner, moved to table this matter until the next meeting.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#251                            RESOLUTION, GENERAL FUND, COUNTY BUDGET

                                    REVISION #2, FY 2008-2009

 

Nancy Cartmill, Commissioner, moved to approve General Fund, County Budget Revision #2.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (I)

 

#252                            RESOLUTION, GENERAL FUND, STATE BUDGET

                                    REVISION #2, FY 2008-2009

 

W. Scott Bias, Commissioner, moved to approve General Fund, State Budget Revision #2.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (J)

 

PLACE ON RECORD:

 

Nancy Cartmill, Commissioner, moved to approve placing on record the minutes of the Cabell-Huntington Convention & Visitors Bureau, Board of Directors Meeting, June 18, 2008; Great Kanawha RC&D Council, Regular Meeting, May 21, 2008; Salt Rock Water Public Service District, Regular Meeting, May 12, 2008, Salt Rock Water Public Service District, Regular Meeting, June 24, 2008, Tri-State Airport Authority, Regular Meeting, May 15, 2008 and OTHER DOCUMENTATION TO BE RECORDED: Culloden Volunteer Fire Department, Agree-Upon Procedures Report for FY Ended June 30, 2008; Milton Volunteer Fire Department, Agree-Upon Procedures Report For FY Ended June 30, 2007; Salt Rock Fire Department, Financial Statements, Year Ended June 30, 2007 and The Bank Of New York, Various Trust Accounts, June 30, 2008.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

Nancy Cartmill, Commissioner, requested an update on the communication tower that would be built in the Salt Rock area.

 

Gordon Merry, CEEMS Director, stated the contract needed modification and he was working with William Watson, County Attorney, on this matter and hoped to bring it to the Commission at the next meeting.  Mr. Merry further stated there also was a problem regarding a performance bond, however, he hoped that would be settled soon.

 

 

 

 

THURSDAY, JULY 24, 2008

PAGE EIGHT

 

Commissioner Cartmill asked if the information she requested concerning the wrecker companies in Cabell County was ready.

 

J.R. VanOoteghem, E-911 System Administrator, replied that he was still working on a report. 

 

Gordon Merry, CCEMS Director, gave an update on the West End Ambulance Station. 

 

Mr. Merry also asked the Commission if they would be interested in administrating a grant regarding the Mass Migration Plan from Homeland Security.  The Commission stated they would be interested.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            

 

Mr. VanOoteghem informed the Commission they were on their way to meeting the requirements regarding the mapping in Cabell County and the county should be reimbursed from the state by next year. 

 

Robert L. Bailey, President, adjourned the Commission meeting at 11:25 a.m., until the next regular scheduled meeting on Thursday, August 7, 2008, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                            _____________________________________________

                                                                    PRESIDENT, COUNTY COMMISSION 

 

 

 

 

KSC:ar