COMMISSION MEETING
THURSDAY, NOVEMBER 13, 2008
PRESENT: ROBERT L. BAILEY, PRESIDENT
NANCY CARTMILL, COMMISSIONER
W. SCOTT BIAS, COMMISSIONER
WILLIAM WATSON, COUNTY ATTORNEY
STEPHEN ZOELLER, COUNTY MANAGER
SHARON ROSS, ASSISTANT COUNTY MANAGER
FOR BILLABLES AND PAYABLES
CHRIS TATUM, ASSISTANT COUNTY MANAGER
FOR PURCHASING AND PERSONNEL
Robert L. Bailey, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
Stephen Zoeller, County Manager, informed the Commission there was an emergency item that needed to be added to the agenda regarding a letter of intent to apply for a Transportation Enhancement Grant.
W. Scott Bias, Commissioner, moved to approve the agenda, with the addition of an item regarding a Transportation Enhanced Grant, as amended. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
W. Scott Bias, Commissioner, moved to approve purchase orders #09-10188 through #09-10546 and pay jackets. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve erroneous assessments, land consolidations, split tickets and probate documentation. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
W. Scott Bias, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company and Fort Dearborn Medical Life, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
CITIZENS TO SPEAK
Rick Simmons, Guyandotte resident, thanked the Commission for their support for Swinefest.
THURSDAY, NOVEMBER 13, 2008
PAGE TWO
#374 RESOLUTION, CABELL COUNTY COMMISSION
RE: IN THE MATTER OF THE RELEASE OF COLLATERAL
BONDS BY FIRST SENTRY
Nancy Cartmill, Commissioner, moved to approve the release of collateral bonds by First Sentry Bank. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)
#375 AWARD OF CONTRACT FOR SHERIFF’S TAX OFFICE
ACCOUNTING SOFTWARE SYSTEM
Stephen Zoeller, County Manager, stated one bid had been received for the accounting software system, in the amount of $41,905.00, from Software Systems Inc. Mr. Zoeller went on to say that after the first year, if the Commission would decide to purchase maintenance support for this system, the cost would be $250.00 per month. Mr. Zoeller stated there was no money in the budget, however, the software system could be purchased out of the contingency fund.
Nancy Cartmill, Commissioner, asked if the $25,000.00 for the software license was included in the $41,905.00 and Mr. Zoeller stated he believed the software license was included.
After a discussion regarding the software license, W. Scott Bias, Commissioner, moved to accept the bid from Software Systems, Inc., for $41,905.00. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#376 AWARD OF CONTRACT FOR PURCHASE, INSTALLATION
AND MAINTENANCE OF E-911 TELEPHONE SYSTEM
Nancy Cartmill, Commissioner, moved to accept the bid from Verizon for the purchase, installation and maintenance for a phone system for E-911. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
#377 RESOLUTION, CABELL COUNTY COMMISSION
RE: RECLASSIFICATION – CCEMS
W. Scott Bias, Commissioner, moved to approve the reclassification of Christopher Kitts as a full time Paramedic, effective November 13, 2008, with a rate of pay of $9.90 per hour and the reclassification of Danny J. Neale, II as a full time Paramedic, effective November 13, 2008, with a rate of pay of $10.25 per hour. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, NOVEMBER 13, 2008
PAGE THREE
#378 RESOLUTION, CABELL COUNTY COMMISSION
RE: EMPLOYMENT – E-911
W. Scott Bias, Commissioner, moved to approve the employment of Jessica L. Stambaugh as a full time temporary Telecommunicator/Dispatcher, effective November 16, 2008, with a rate of pay $10.87. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#379 RESOLUTION, CABELL COUNTY COMMISSION
RE: ADVERTISE PUBLIC HEARING – NOVEMBER 25, 2008
CABELL COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN
W. Scott Bias, Commissioner, moved to approve the advertisement for a public hearing, to be held Tuesday, November 25, 2008, to hear comments pertaining to the adoption of the Cabell County Multi-Jurisdictional Hazard Mitigation Plan. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)
#380 AGREEMENT, CONTRACTUAL SERVICES
RE: HOMELAND SECURITY GRANT ADMINISTRATION
Stephen Zoeller, County Manager, informed the Commission the next three resolutions dealt with Homeland Security. Mr. Zoeller stated that Connie Gray would provide administrative services to the Commission on a contractual basis for the purpose of administering two grants. Mr. Zoeller explained that the administrating of the grants would need to be done after hours or on week-ends at an hourly rate.
Nancy Cartmill, Commissioner, moved to approve the agreement contract for the administration of the Homeland Security Grant. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
#381 LETTER, APPLICATION, CABELL COUNTY COMMISSION
RE: WV HOMELAND SECURITY GRANT - $389,000.00 FOR LOGAN COUNTY E-911, CULLODEN VFD, LINCOLN COUNTY – OFFICE OF EMERGENCY MANAGEMENT AMERICAN RED CROSS AND CABELL, WAYNE, LINCOLN, LOGAN, MINGO AND BOONE COUNTIES’ OFFICES OF EMERGENCY MANAGEMENT
Nancy Cartmill, Commissioner, moved to approve the application for the Homeland Security Grant, in the amount of $389,000.00. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, NOVEMBER 13, 2008
PAGE FOUR
#382 LETTER, APPLICATION, CABELL COUNTY COMMISSION
RE: WV HOMELAND SECURITY GRANT - $211,000 FOR
LOGAN COUNTY SHERIFF’S DEPARTMENT;
HUNTINGTON, MILTON AND BARBOURSVILLE
POLICE DEPARTMENT
Nancy Cartmill, Commissioner, moved to approve the application for a Homeland Security Grant, in the amount of $211,000.00. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
#383 APPLICATION/FINAL APPROVAL FOR SUBMISSION
RE: BROWNFIELD PETROLEUM CLEAN-UP GRANT
SUBMITTED IN CONJUNCTION WITH WV
BROWNFIELD ASSISTANCE CENTER AT
MARSHALL UNIVERSITY
Chris Tatum, Assistant County Manager, informed the Commission this was a re-submittal of a grant for $200,000.00 with required no matching funds.
W. Scott Bias, Commissioner, moved to approve the application for grant funds, in the amount of $200,000.00. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#384 LETTER, GERALD R. MCDONALD, PRESIDENT
HUNTINGTON AREA DEVELOPMENT COUNCIL
RE: REQUEST $5,000 PAYMENT INCENTIVE TO HADCO
TO ENCOURAGE CREATION OF 300 JOBS IN
CABELL COUNTY
W. Scott Bias, Commissioner, moved to approve the request of $5,000.00, for the Huntington Area Development Council. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#385 DISCUSSION/ACTION
RE: WV WESTERN REGIONAL JAIL BILL DISPUTED
AMOUNTS FOR JANUARY, 2005 TO NOVEMBER, 2007
Stephen Zoeller, County Manager, stated that several months ago, after the law suit was settled, there were disputed charges of over $32,000.00. Mr. Zoeller further stated that Sharon Ross, Assistant County Manager, had worked with the Jail Authority in order to make sure the county owed the disputed charges.
THURSDAY, NOVEMBER 13, 2008
PAGE FIVE
Mr. Zoeller went on to say the county’s bill was for $32,169.76 and he would recommend the Commission pay that amount. Mr. Zoeller also informed the Commission by paying the $32,169.76, the county would be current.
Nancy Cartmill, Commissioner, moved to approve paying the Jail Authority $32,169.76. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
#386 DISCUSSION/ACTION REGARDING PERSONNEL MATTER
Nancy Cartmill, Commissioner, moved to go into Executive Session to discuss a personnel matter. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
The Commission recessed the meeting at 10:27 a.m.
The Commission reconvened the meeting at 10:55 a.m., with no action taken.
#387 RESOLUTION, GENERAL FUND, STATE BUDGET
REVISION #7 FY 2008-2009
W. Scott Bias, Commissioner, moved to approve General Fund State Budget Revision #7. Nancy Cartmill, seconded the motion and the vote was unanimous. Exhibit (C)
#388 LETTER OF INTENT TO APPLY
RE: FEDERAL FUNDS FOR TRANSPORTATION
ENHANCEMENT GRANT PROGRAM - $166,400.00
W. Scott Bias, Commissioner, moved to approve a letter of intent to apply for funds, in the amount of $166,400.00, for a Transportation Enhancement Grant Program. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, President, stated he would like to explore the possibility of a picture gallery for the walls in the Commission Office and he would like to go back to the 1960’s if possible.
Nancy Cartmill, Commissioner, asked for an update on the bids for the fire escape.
Stephen Zoeller, County Manager, stated he was still in the process of getting the bid ready for advertisement.
THURSDAY, NOVEMBER 13, 2008
PAGE SIX
Robert L. Bailey, President, adjourned the meeting of the County Commission at 11:15 a.m., until the next regular scheduled meeting on Tuesday, November 25, 2008, at 10:00 a.m.
___________________________________________
PRESIDENT, COUNTY COMMISSION
KSC:ar