COMMISSION MEETING

THURSDAY, OCTOBER 30, 2008

 

PRESENT:                ROBERT L. BAILEY, PRESIDENT

                                    NANCY CARTMILL, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    WILLIAM WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PURCHASING AND PERSONNEL

 

Robert L. Bailey, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

Stephen Zoeller, County Manager, informed the Commission two items need to be added to the agenda.  Mr. Zoeller stated that Patricia Atterberry’s name needed to be added to item #365 regarding employment with E-911.  Mr. Zoeller further stated there was a request from Chris Chiles, Prosecuting Attorney, to add a travel expense reimbursement to the agenda.  

 

Nancy Cartmill, Commissioner, moved to approve the agenda with the two additional items.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

W. Scott Bias, Commissioner, moved to approve purchase orders #09-9946 through    #09-10187 and pay jackets.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

Nancy Cartmill, Commissioner, moved to approve erroneous assessments, land consolidations, split tickets and probate documentation.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

CITIZENS TO SPEAK

 

Angie Martin, Cabell County resident, appeared before the Commission to request the Assessor’s Office issue a split ticket regarding an escrow account.

 

William Watson, County Attorney, informed Ms. Martin she would need to speak with the Assessor’s Office and they would take care of the problem.

 

 

 

THURSDAY, OCTOBER 30, 2008

PAGE TWO

 

#357                            APPEARING, KAREN S. COLE, CABELL COUNTY CLERK

 

                                    RE:  DISCUSSION OF OPERATION OF I-VOTRONIC

                                             VOTING EQUIPMENT

 

Karen Cole, County Clerk, informed the Commission that all of the equipment was ready for transport to the polling precincts.  Mrs. Cole went on to say all tests had been completed on every ballot, the machines had been calibrated, all printers were checked and all maintenance completed.  Mrs. Cole stated that personnel had been trained on technical problems and would be able to repair the I-Votronics.  Mrs. Cole further stated additional personnel had been hired to go to the polls before they open to re-calibrate the machines and to check paper rolls after transportation. 

 

Mrs. Cole also informed the Commission that at this time, 5,300 people had early voted and there had been no problems with the equipment. 

 

#358                            LETTER, OTTIE ADKINS, ASSESSOR

 

                                    RE:  EMPLOYMENT 

 

W. Scott Bias, Commissioner, moved to approve the employment of Jenni Lynn Adams, effective November 10, 2008, with a rate of pay of $20,500.00 per year.  Nancy Cartmill, commissioner, seconded the motion and the vote was unanimous.

 

#359                            LETTER, CHRIS CHILES, PROSECUTING ATTORNEY

 

                                    RE:  EMPLOYMENT  

 

Nancy Cartmill, Commissioner, moved to approve the employment of Joseph Adams as a Assistant Prosecuting Attorney, effective November 1, 2008, with a rate of pay of $50,000.00 per year.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#360                            APPEARING, LEON K. OXLEY, ESQUIRE

 

                                    RE:  ALAN R. SIMMONS, EXECUTOR OF THE ESTATE OF

                                             PAULINE L. ROSSS v. JAMES ANDERSON, et al

 

Leon Oxley, Attorney representing Alan Simmons, appeared before the Commission requesting that Mr. Simmons be allowed to resign his fiduciary position and that Dianna Flaherty, granddaughter and sole beneficiary of the estate, be named as Successor Administrator of the Estate of Pauline Ross.  Mr. Oxley stated Mr. Simmons had filed an appraisement with the County Clerk and a copy was attached with the petition.

 

William Watson, County Attorney, stated he had reviewed the documentation and recommended the Commission sign the order.

THURSDAY, OCTOBER 30, 208

PAGE THREE

 

Robert L. Bailey, President, asked if there were any objections and there were none.

 

Nancy Cartmill, Commissioner, moved to sign the order allowing Alan Simmons to resign as Executor of the Estate of Pauline Ross and to appoint Dianna Flaherty as the Administrator of the Estate.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#361                            APPEARING, JAMIE WOLFE, MARSHALL UNIVERSITY

                                    CENTER FOR ENVIRONMENTAL, GEOTECHNICAL AND

                                    APPLIED SCIENCES

 

                                    RE:  GEORAPHIC INFORMATION SYSTEM (GIS)

                                             INVENTORY SURVEY FOR CABELL COUNTY

 

Jamie Wolfe, Marshall University Center for Environmental, Geotechnical and Applied Sciences, gave the Commission a brief update on the project.

 

#362                            LETTER, A MICHAEL PERRY, VICE PRESIDENT,

                                    TRI-STATE AIRPORT AUTHORITY

 

                                    RE:  REQUEST PLEDGE OF SUPPORT FOR TRI-STATE

                                            AIRPORT IN THE AMOUNT OF $10,000.00

 

Stephen Zoeller, County Manager, stated this pledge would only be if the Tri-state Airport would be awarded the grant.  Mr. Zoeller further stated the funds from this grant would be used to address the lack of direct service from Huntington to the northeastern United States. 

 

W. Scott Bias, Commissioner, moved to support a pledge of $10,000.00 to the Tri-state Airport Authority.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#363                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ADVERTISEMENT FOR REBIDDING FOR SECURITY

                                             SYSTEM AT E-911 CENTER 

 

Mike Davis, E-911 Director, stated that the first bid had been rejected and after discussing this with the architect, the bid had been re-tooled and was ready to re-bid.

 

Nancy Cartmill, Commissioner, moved to approve for the advertisement of a bid for a security system for the new E-911 Center.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

 

 

 

THURSDAY, OCTOBER 30, 2008

PAGE FOUR

 

#364                            DISSUSSION/ACTION:

 

                                    RE:  CONTRACT WITH VERIZON FOR DIVERSE

                                             TELEPHONE ENTRANCES AT E-911 CENTER

 

Nancy Cartmill, Commissioner, moved to approve for the President of the Commission to enter into an agreement with Verizon for Diverse Telephone Entrances at the new E-911 Center.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#365                            RESOLUTIONS. CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT E-911 

 

W. Scott Bias, Commissioner, moved to approve the employment of Shelia J. Adkins, Kayla R. Deuser, Britney Clark and Patricia M. Atteberry as full time temporary Telecommunicators for E-911, effective November 16, 2008, with a rate of pay of $10.87 per hour.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#366                            RESOLUTIONS, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT – CCEMS 

 

W. Scott Bias, Commissioner, moved to approve the employment of Toni Lynn Matt and Charles W. Peoples as full time Paramedics, effective October 31, 2008, with a rate of pay of $9.90 per hour; employment of Christopher Scott Kitts as a full time EMT, with a rate of pay of $7.59 per hour; Brett Allen Spitler and Doris June Williamson as full time EMTs, effective October 31, 2008, with a rate of pay of $11.98 per hour; employment of Michael Brandon Akers and Nathaniel Wayne Arthur as Per Diem EMTs, effective October 31, 2007, with a rate of pay of $7.59 per hour.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#367                            LETTER, RESOLUTION AND GRANT APPLICATION

 

                                    RE:  WEST VIRGINIA COUNTY RECORDS MANAGEMENT                                        AND PRESERVATION GRANT PROGRAM                                                            APPLICATION

 

Connie Gray, Administrator of Grant, Planning and Permits, stated the funds from this grant would be used to microfilm, digitize and index 500 deed books in the County Clerk’s Office.

 

Nancy Cartmill, Commissioner, moved to approve the application for funds, in the amount of $50,000.00, from the County Management and Preservation Grant Program.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

THURSDAY, OCTOBER 30, 2008

PAGE FIVE

 

#368                            LETTER, CABELL COUNTY COMMISSION

 

                                    RE:  AWARD TECHNOLOGY PROGRAM GRANT

                                             #2008CKWX0427 COPS TECHNOLOGY GRANT

                                             $374,120.00 

 

Nancy Cartmill, Commissioner, moved to approve the signing of the documentation for funding, in the amount of $374,120.00, for the purchase of equipment for the Cabell County Sheriff’s Law Enforcement Division.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#369                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE ADOPTION OF A DRUG

                                            POLICY FOR CONTRACTORS BIDDING ON PUBLIC

                                            IMPROVEMENT PROJECTS IN CABELL COUNTY

 

W. Scott Bias, Commissioner, moved to approve adopting a drug free and alcohol free policy for contractors bidding on public improvement projects in Cabell County.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

Exhibit (C) 

 

#370                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ALLOCATE SENIOR CITIZEN PROJECTS AND

                                             PROGRAMS EXCESS LEVY TAX FUNDS TO CABELL

                                             COUNTY COMMUNITY SENIOR’S ORGANIZATION

                                             $4,000.00 

 

Nancy Cartmill, Commissioner, moved to approve the allocation of funds, in the amount of $4,000.00, for the purchase of a freezer for the Cabell County Community Senior’s Organization from the Senior Citizen Excess Levy Funds.   W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (D)

 

#372                            RESOLUTION, GENERAL FUND, COUNTY BUDGET

                                    REVISION #5, FY 2008/2009

 

Nancy Cartmill, Commissioner, moved to approve General Fund County Budget Revision #5.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (E)

 

 

 

 

 

 

THURSDAY, OCTOBER 30, 2008

PAGE SIX

 

#373                            CHRISTOPHER, CHILES, PROSECUTING ATTORNEY

 

                                    RE:  REIMBURSEMENT FOR TRAVEL EXPENSES

 

W. Scott Bias, Commissioner, moved to approve purchase order #09-10188, reimbursement of $1,333.95 to Christopher Chiles for travel expenses.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#371                            DISCUSSION/ACTION:

 

                                    RE:  PERSONNEL MATTER

 

W. Scott Bias, Commissioner, moved to go into Executive Session to discuss a personnel issue.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

The Commission recessed the meeting at 10:50 a.m. 

 

The Commission reconvened the meeting at 11:05, with no action taken.

 

PLACE ON RECORD

 

Nancy Cartmill, Commissioner, moved to place on record the minutes from the Culloden Public Service District, Regular Meeting, August 20, 2008, Culloden Public Service District, Special Meeting, September 10, 2008, Culloden Public Service District, Regular Meeting, September 17, 2008; Great Kanawha RC&D Council, Regular Meeting, September 17, 2008; Pea Ridge Public Service District, Regular Meeting, August 11, 2008, Pea Ridge Public Service District, Regular Meeting, September 15, 2008; Salt Rock Water Public Service District, Regular Meeting, August 12, 20087, Salt Rock Water Public Service District, Regular Meeting, September 15, 2008 and OTHER DOCUMENTATION TO BE RECORDED Cabell-Huntington Health Department Environmental Health and Combined Narrative, June, 2008, and July, 2008, Cabell-Huntington Health Department Monthly Narratives, Debbie Ellison, Regional Epidemiologist and Shane Taylor, Information Technology Narrative, June, 2008, Cabell-Huntington Health Department Clinic Monthly Report, August, 2008; Financial Statement of Cabell-Huntington Convention & Visitors Bureau for the Year ended June 30, 2008; City of Huntington’s Annual Report for TIF District #2 at Kinetic Park; Salt Rock Water Public Service District Financial Statements with Supplementary Information Year ended June 30, 2008, with Independent Auditor’s Report Thereon and The Bank of New York, Various Trust Accounts, September 30, 2008.  W. Bias, Commissioner, seconded the motion and the vote was unanimous.

 

 

 

 

 

 

THURSDAY, OCTOBER 30, 2008

PAGE SEVEN

 

Robert L. Bailey, President, adjourned the Commission meeting at 11:25 a.m., until the next regular scheduled meeting on Thursday, November 13, 2008, at 10:00 a.m.   ealth Department Clinic Monthly Report, August

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                            ___________________________________________

                                                                    PRESIDENT, COUNTY COMMISSION

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