COMMISSION MEETING

THURSDAY, SEPTEMBER 20, 2007

 

 

PRESENT:                 W. SCOTT BIAS, PRESIDENT 

                                    ROBERT L. BAILEY, COMMISSIONER

                                    WILLIAM T. WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER 

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PURCHASEING AND PERSONNEL

 

ABSENT:                   NANCY CARTMILL, COMMISSIONER 

 

W. Scott Bias, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

 

Stephen Zoeller, County Manager, informed the Commission that an item needed to be added to the agenda.  Mr. Zoeller stated the matter was in regards to an amendment in the contract between the Commission and Robert Kimball & Associates, the architects for the new E-911 Center.

 

Robert L. Bailey, Commissioner, moved to approve amending the agenda to include the matter of amending the contract with the architects.  W. Scott Bias, President, seconded the motion and the vote was unanimous. 

 

Robert L. Bailey, Commissioner, moved to approve the agenda as amended.  W. Scott Bias, President, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve purchase orders #08-605 through #08-925 and pay jackets.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve the minutes from the August 23, 2007 regular Commission meeting, erroneous assessments, land consolidations, split tickets and probate documentation.  W. Scott Bias, President, seconded the motion and the vote was unanimous. 

 

Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  W. Scott Bias, President, seconded the motion and the vote was unanimous.

 

 

 

 

 

 

THURSDAY, SEPTEMBER 20, 2007

PAGE TWO

 

“OPEN BIDS”           TO CLEAN, REPAIR AND PAINT THE EAST WALL OF A

                                    BUILDING LOCATED AT 629 4TH AVENUE, HUNTINGTON

 

Robert L. Bailey, Commissioner, moved to postpone this matter until a later meeting.  W. Scott Bias, President, seconded the motion and the vote was unanimous.

 

#277                            APPEARING, KAREN COLE, COUNTY CLERK

 

                                    RE:  ADVERTISEMENT FOR FY 2006-2007 COUNTY

                                             FINANCIAL STATEMENT INFORMATION 

 

Robert L. Bailey, Commissioner, moved to approve publishing the 2006-2007 Cabell County’s Financial Statement.  W. Scott Bias, President, seconded the motion and the vote was unanimous. 

 

#278                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF PLEDGING OF COLLATERAL

                                             BONDS BY FIFTH THIRD BANK 

 

Robert L. Bailey, Commissioner, moved to approve the pledging of collateral bonds by Fifth Third Bank.  W. Scott Bias, President, seconded the motion and the vote was unanimous.  Exhibit (A) 

 

#279                            LETTER, KIM WOLFE, SHERIFF

 

                                    RE:  EMPLOYMENT 

 

Robert L. Bailey, Commissioner, moved to approve the employment of Richard Romero, as a full time Deputy Sheriff, effective October 1, 2007, with a rate of pay of $2,360.34 per month.  W. Scott Bias, President, seconded the motion and the vote was unanimous.

 

#280                            EXECUTION OF ORDER GRANTING ANNEXATION OF

                                    CERTAIN REAL PROPERTY OWNED BY DENNY RAY AND

                                    LINDA SPENCER AND LEAMOND SCOTT AND TERRI  

                                    AKER, LOCATED IN GUYANDOTTE DISTRICT, CABELL

                                    COUNTY CONTAINING 9.96 ACRES, MORE OR LESS

 

William Watson, County Attorney, stated the Commission approved the annexation at a previous meeting and this was the execution of that order.

 

Robert L. Bailey, Commissioner, moved to approve the execution of the order for the annexation of certain property, located in the Guyandotte District.  W. Scott Bias, President, seconded the motion and the vote was unanimous. Exhibit (B)

 

 

THURSDAY, SEPTEMBER 20, 2007

PAGE THREE

 

#281                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF AUTHORIZING THE PRESIDENT

                                    OF THE CABELL COUNTY COMMISSION TO SIGN A

                                    POWER OF ATTORNEY ALLOWING SCOTTSDALE

                                    INDEMNITY COMPANY TO DISPOSE OF A DAMAGED 2002

                                    FORD E350 AMBULANCE OWNED BY THE COMMISSION 

 

Robert L. Bailey, Commissioner, moved to approve authorizing the President of the Commission to sign a power of attorney allowing Scottsdale to dispose of a damaged 2002 Ford E350 Ambulance.  W. Scott Bias, President, seconded the motion and the vote was unanimous.  Exhibit (C) 

 

#282                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF AUTHORIZING THE PRESIDENT

                                            OF THE CABELL COUNTY COMMISSION TO SIGN A 

                                             POWER OF ATTORNEY ALLOWING SCOTTSDALE

                                             INDEMNITY COMPANY TO DISPOSE OF A DAMAGED

                                             2003 FORD CVP OWNED BY THE COMMISSION

 

Robert L. Bailey, Commissioner, moved to approve authorizing the President of the Commission to sign a power of attorney allowing Scottsdale to dispose of a damaged 2003 Ford CVP.  W. Scott Bias, President, seconded the motion and the vote was unanimous.  Exhibit (D)  

 

#283                            LETTER, MIKE DAVIS, E-911 DIRECTOR

 

                                    RE:  AWARD OF BID FOR THE PRIMARY CONTRACTOR

                                             OF THE CABELL COUNTY E-911 BUILDING PROJECT,

                                             LOCATED ON NORWAY AVENUE, HUNTINGTON

 

Mike Davis, E-911 Director, informed the Commission they had reviewed the bids and compared a cost analyst of the E-911 budget, therefore, they would like to move forward and award the bid to E.P. Leach & Sons as the primary contractor for the new E-911 Center.

 

Robert L. Bailey, Commissioner, moved to approve awarding the bid to E.P. Leach & Sons as the primary contractor for the new E-911 Center.  W. Scott Bias, President, seconded the motion and the vote was unanimous. 

 

 

 

 

 

 

 

THURSDAY, SEPTEMBER 20, 2007

PAGE FOUR

 

#284                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF AN ADVERTISEMENT FOR BIDS

                                             TO PROVIDE FOR THE PURCHASE AND

                                             INSTALLATION OF SECURITY EQUIPMENT FOR THE

                                             CABELL COUNTY COURTHOUSE LOCATED AT

                                             750TH AVENUE, HUNTINGTON 

 

Connie Gray, Administrator for Grants, Planning and Permits, explained this bid was for card readers, door monitoring and electronic locking devices for the Family Court Judge offices.

 

Robert L. Bailey, Commissioner, moved to approve the advertisement of bids for the purchase and installation of security equipment for the Family Court Judge Offices.  W. Scott Bias, President, seconded the motion and the vote was unanimous.  Exhibit (E) 

 

#285                            LETTER, AND RESOLUTION, CABELL COUNTY

                                    COMMISSION

 

                                    RE:  PRE-FUNDING STATEMENT OF NEED AND

                                             APPLICATION FOR COURTHOUSE FACILITIES

                                             IMPROVEMENT FUNDS - $80,000.00 CABELL COUNTY

                                             COURTHOUSE - 5TH AVENUE SIDE EXTERIOR

                                             RESTORATION

 

Mrs. Gray stated the application would be to clean, re-point mortar joints and to stop the deterioration of the stonework on the 5th Avenue side of the Courthouse. 

 

Robert L. Bailey, Commissioner, moved to approve the filing of an application to the West Virginia Courthouse Facilities Improvement Authority for funds, in the amount of $80,000.00, for restoration of the exterior on the 5th Avenue side of the Courthouse. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

Exhibit (F) 

 

#286                            RESOLUTION AND GRANT APPLICATION, CABELL

                                    COUNTY COMMISSION

 

                                    RE:  FISCAL YEAR 2007 COMMUNITY PARTICIPATION

                                             PROGRAM – REVITALIZATION OF BROWNFIELD

                                             SITE PROJECT #07LEDA0041 ($60,000.00)

 

Mrs. Gray informed the Commission the funds from this grant would be used by Huntington Little League #3 for the revitalization of Brownfield Site.  Mrs. Gray went on to say Little League #3 had to relocate due to construction at their former site.

 

 

 

THURSDAY, SEPTEMBER 20, 2007

PAGE FIVE

 

Robert L. Bailey, Commissioner, moved to approve the application for the Community Participation Grant Program Funds, in the amount of $60,000.00, to assist Huntington Little League #3 with a Brownfield Revitalization Project. W. Scott Bias, President, seconded the motion and the vote was unanimous.  Exhibit (G) 

 

#287                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  APPROVING THE HOME INVESTMENT PARTNERSHIP

                                             PROGRAM GRANT BUDGET REALLOCATION

 

Dawnetta Weekley, Home Program Manager, stated that at a meeting of the Cabell-Huntington-Wayne Housing Consortium, the Board approved the reallocation of $500,000.00 in Cabell County Homebuyer Funds to the Cabell County Commission.  Ms. Weekley further stated the funds would be used by the Housing Development Corporation to create twenty-two units of affordable rental housing in the Artisan Avenue area.

 

Robert L. Bailey, Commissioner, moved to approve a substantial reallocation of the Home Investment Partnership Trust Fund Grant.  W. Scott Bias, President, seconded the motion and the vote was unanimous.  Exhibit (H)

 

#288                            DISCUSSION/ACTION REGARDING GRAPHIC DESIGN

                                    CONTEST FOR THE EAST WALL OF THE BUILDING

                                    LOCATED AT 624 4TH AVENUE, OWNED BY THE CABELL 

                                    COUNTY COMMISSION

 

Stephen Zoeller, County Manager, stated that the wall on the 4th Avenue building, owned by the Commission, needed to be painted, and it had been discussed about having a design contest.  Mr. Zoeller further stated the prize money, in the amount of $300.00, would come from the Hotel Occupancy Tax Fund.

 

Robert L. Bailey, Commissioner, moved to approve a design contest with the prize money, in the amount of $300.00, to come from the Hotel Occupancy Tax Fund.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#289                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ALLOCATE SENIOR CITIZEN PROJECTS AND

                                             PROGRAMS EXCESS LEVY TAX FUNDS TO

                                             GREENBOTTOM COMMUNITY AND SENIOR CENTER

 

Robert L. Bailey, Commissioner, moved to approve allocation of funds, in the amount of $450.00, from the Senior Citizen Excess Levy Funds.  W. Scott Bias, President, seconded the motion and the vote was unanimous.  Exhibit (I)

 

 

 

THURSDAY, SEPTEMBER 20, 2007

PAGE SIX

 

#290                            DISCUSSION/ACTION REGARDING PURCHASE OF

                                    PROPERTY FOR THE NEW AMBULANCE STATION

 

Gordon Merry, CCEMS Director, gave the Commission information on purchasing property, located in the west end of Huntington, to build an ambulance station.  Mr. Merry stated the property was one block from the interstate and the cost would be $150,000.00. 

 

Robert L. Bailey, Commissioner, moved to proceed with the purchase of the property, in the amount of $150,000.00, for a new ambulance station in the west end of Huntington.  W. Scott Bias, President, seconded the motion and the vote was unanimous. 

 

#291                            DISCUSSION/ACTION REGARDING PURCHASE OF

                                    AS400 COMPUTER

 

Stephen Zoeller, County Manager, informed the Commission the Circuit Clerk’s Office needed a AS400 Computer and the cost would be $40,000.00.  Mr. Zoeller stated that until the Supreme Court provided the Circuit Clerk’s Office with a new system, they must still use the AS400. 

 

W. Scott Bias, President, asked if money for the AS4000 could be taken out of the Judicial Fund.

 

Mr. Zoeller stated he would look into the matter.

 

Robert L. Bailey, Commissioner, moved to approve the purchase of a AS400 for the Circuit Clerk’s Office.  W. Scott Bias, President, seconded the motion and the vote was unanimous.

 

#292                            RESOLUTION, GENERAL FUND, STATE BUDGET

                                    REVISION #5, FY 2007-2008 

 

Robert L. Bailey, Commissioner, moved to approve General Fund Budget Revision #5.

W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

Exhibit (J) 

 

#293                            AMENDMENT TO THE CONTRACT AGREEMENT

                                    BETWEEN THE CABELL COUNTY COMMISSION

                                    AND L. ROBERT KIMBALL & ASSOCIATES ARCHITECTS

 

                                    RE:  REDUCTION OF FEES FOR THE NEW E-911 CENTER

 

William Watson, County Attorney, stated the reduction of fees would be from 8% to 7% for the cost of work. 

 

 

 

THURSDAY, SEPTEMBER 20, 2007

PAGE SEVEN

 

Robert L. Bailey, Commissioner, moved to approve the amendment to the contract with L. Robert Kimball & Associates Architects regarding the new E-911 Center.  W. Scott Bias, President, seconded the motion and the vote was unanimous. 

 

PLACE ON RECORD:

 

Robert L. Bailey, Commissioner, moved to approve placing on record the minutes from the Cabell-Huntington Convention & Visitors Bureau, Special Meeting, August 15, 2007; Culloden Public Service District, Regular Meeting, July 31, 2007, Culloden Public Service District, Special Meeting, August 8, 2007; Salt Rock Water Public Service District, Regular Meeting, July 10, 2007, Salt Rock Water Public Service District, Regular Meeting, August 14, 2007 and OTHER DOCUMENTATION TO BE RECORDED The Bank of New York, Various Trust Accounts, August 31, 2007.  W. Scott Bias, President, seconded the motion and the vote was unanimous.

 

W. Scott Bias, President, informed the Commission that Judge Dan O’Hanlon had been named Judge of the Year by the West Virginia Association of Justice.

 

William Watson, County Attorney, stated the Kanawha County Judge had ruled in favor of the Commission regarding the suit filed by the Foster Foundation.  A copy of the order was placed in the record of the Commission meeting.

 

Mr. Watson informed the Commission that the Planning Commission would meet Monday, September 24, 2007, regarding the new E-911 Center project. 

 

W. Scott Bias, President, adjourned the Commission meeting at 10:50 a.m., until the next regular scheduled meeting on October 4, 2007, at 10:00 a.m.                       

 

 

  

 

 

                                     

 

 

 

                                                ___________________________________________________

                                                                 PRESIDENT, COUNTY COMMISSION  

 

 

 

 

 

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