COMMISSION MEETING

THURSDAY, AUGUST 9, 2007

 

PRESENT:                 W. SCOTT BIAS, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    NANCY CARTMILL, COMMISSIONER

                                    WILLIAM T. WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PURCHASING AND PERSONNEL

 

W. Scott Bias, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

 

Stephen Zoeller, County Manager, informed the Commission an item needed to be added to the agenda.  Mr. Zoeller stated the Commission needed to approve a purchase order for the allocation of funds, from the Hotel Occupancy Tax fund, for the Elks Lodge.

 

APPROVE: 

 

Robert L. Bailey, Commission, moved to approve amending the agenda to include an item regarding funds for the Elks Lodge.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  

 

Nancy Cartmill, Commissioner, moved to approve the agenda as amended.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve purchase orders #526 C through #727 C and pay jackets.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve erroneous assessments, land consolidation, split tickets and probate documentation.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield, not to exceed $100,000, from the Cabell County Medical Insurance Fund.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

 

 

 

 

 

 

 

THURSDAY, AUGUST 9, 2007

PAGE TWO

 

#232                            LETTER, KIM WOLFE, SHERIFF

 

                                    RE:  CABELL COUNTY SHERIFF’S SETTLEMENT

                                             JULY 1, 2006 THRU JUNE 30, 2007

 

Robert L. Bailey, Commissioner, moved to accept the letter from Sheriff Wolfe regarding the Sheriff’s Settlement.   Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#233                            APPEARING, KATHY ELLIOT, SENIOR PROJECT

                                    ADMINISTRATOR, REGION II PLANNING AND

                                    DEVELOPMENT COUNCIL

 

                                    RE:  FISCAL YEAR 2006 SMALL CITIES BLOCK

                                             GRANT CABELL COUNTY WATERLINE

                                              EXTENSION PROJECT DRAWDOWN REQUEST #1

 

Kathy Elliot, Region II Planning and Development Council, informed the Commission the request, in the amount of $42,627.61, would be for engineering services and administration services for the Waterline Extension Project.

 

Nancy Cartmill, Commissioner, moved to approve the drawdown request, in the amount of $42,627.61, for the Small Cities Block Grant Waterline Extension Project.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#234                            APPEARING, KATHY ELLIOT, SENIOR PROJECT

                                    ADMINISTRATOR, REGION II PLANNING AND

                                    DEVELOPMENT COUNCIL

 

                                    RE:  SCBG FY 2006 WATERLINE EXTENSION PROJECT

                                             LETTER OF INTENT – READINESS FOR RELEASE

                                             OF FUNDS   

 

Ms. Elliot stated that since progress had been demonstrated on this project, Region II could request additional funds, therefore, they were requesting approval for a letter of intent from the Commission.

 

Nancy Cartmill, Commissioner, moved to approve a letter of intent regarding the Waterline Extension Project.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#235                            LETTER, RESOLUTION, AND GRANT CONTRACT,

                                    CABELL COUNTY COMMISSION

 

                                    RE:  GRANT ID:  06-ABG – 321 - $32,000.00

                                             FUNDING FOR JUVENILE ASSISTANT PROSECUTOR

THURSDAY, AUGUST 9, 2007

APGE THREE

 

Connie Gray, Administrator of Grants, Planning and Permits, explained this grant would provide for the continuation of funding for a Juvenile Assistant Prosecutor.

 

Nancy Cartmill, Commissioner, moved to approve the signing of a grant contract, in the amount of $32,000.00, for continuation of funding for a Juvenile Assistant Prosecutor.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

Exhibit (A) 

 

#236                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT – E-911

 

Robert L. Bailey, Commissioner, moved to approve the employment of Michael L. Johnson as full time temporary Telecommunicator for E-911, effective August 20, 2007, with a rate of pay of $10.39 per hour.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#237                            DISCUSSION/ACTION:

 

                                    RE:  CABELL COUNTY GIS – MISSION STATEMENT

                                             AND GOAL  

 

J. R. VanOotegham, GIS Oversight Committee Member representing CCERC, appeared before the Commission requesting the approval of the GIS Mission Statement. 

 

Robert L. Bailey, Commissioner, moved to approve the Mission Statement for the GIS.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#238                            DISCUSSION/ACTION:

 

                                    RE:  CONTRACTING ATTORNEY TO ASSIST IN THE

                                             COLLECTION OF DELINQUENT TAXES

 

 

W. Scott Bias, Commissioner, stated he had met with Stephen Zoeller, County Manager, and Tom Bell, Chief Tax Deputy, to discuss the matter of contracting with an attorney to assist with the collection of delinquent taxes.  President Bias further stated the Tax Department would only be hiring an attorney as there was a need.  President Bias went on to say the Tax Department would also like to be in complete charge of the selection for an attorney.

 

President Bias informed the Commission a letter had been sent to the State Auditor requesting clarification regarding the other entities, who receive funds from the taxes, paying a portion of the attorney fees.

 

Nancy Cartmill, Commissioner, stated she was concerned the Commission would lose control over the expense of hiring attorneys.

THURADAY, AUGUST 9, 2007

PAGE FOUR

 

W. Scott Bias, President, stated as there were only $5,000.00 in the budget for hiring an attorney, he did not believe the Tax Department would exceed that amount and as tax collections were up, they probably would not need to hire an attorney full time.

 

Robert L. Bailey, Commissioner, stated he would like to know what attorneys the Tax Department would be hiring.

 

William Watson, County Attorney, stated the Sheriff could provide the Commission with a list of attorneys they would be hiring.

 

Robert L. Bailey, Commissioner, moved to postpone this matter until the Commission received clarification from the State Auditor and the list of attorneys the Sheriff would be using for the collection of delinquent taxes.  Nancy Cartmill, Commissioner, seconded the motion and the vote was as follows:     

 

                                                W. Scott Bias, President                                nay

                                                Robert L. Bailey, Commissioner                  aye

                                                Nancy Cartmill, Commissioner                     aye 

 

#239                            DISCUSSION/ACTION:

 

                                    RE:  SALARY INCREASE FOR COURTHOUSE EMPLOYEES

 

W. Scott Bias, President, stated that at the last meeting the Commission approved a pay raise for the Courthouse employees, however, they did not set a date for the pay increase to begin.

 

Robert L. Bailey, Commissioner, moved for the pay increase to be retroactive to July 1, 2007. 

 

Nancy Cartmill, Commissioner, asked if the employees paid from the grants would also receive a pay increase.

 

William Watson, County Attorney, stated he believe that if an employee was working full time and receiving full benefits, then they should receive the pay increase.

 

After a lengthy discussion, Robert L. Bailey, stated he would like to amend his motion. 

 

Robert L. Bailey, Commissioner, moved for the pay increase to be retroactive to July 1, 2007, and for the pay increase to include all part time employees.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, stated he would like to meet with the elected officials at least twice a month and thanked Ottie Adkins, County assessor, for coming to the meetings.

 

Ottie Adkins, County Assessor, thanked the Commission for the employee pay raise.

 

THURADAY, AUGUST 9, 2007

PAGE FIVE

 

Commissioner Cartmill stated she was not against the employees receiving a pay raise, she did not approve of taking the money out of E-911 and CCEMS. 

 

#240                            RESOLUTION, GENERAL FUND, STATE BUDGET

                                    REVISION #3, FY 2007-2008

 

Robert L. Bailey, Commissioner, moved to approve General Fund, State Budget Revision #3.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

W. Scott Bias, President, stated he would like for the Commission to take care of the next item on the agenda before they went into executive session. 

 

#242                            HOTEL OCCUPANCY TAX FUND

 

                                    RE:  HUNTINGTON LODGE #313 BPOE

 

Robert L. Bailey, Commission, moved to allocate $2,000.00 from the Hotel Occupancy Tax Fund to the Huntington Lodge #313.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

#241                            EXECUTIVE SESSION REGARDING PERSONNEL MATTER

 

Robert L. Bailey, Commissioner, moved to go into executive session to discuss a personnel matter.  W. Scott Bias, President, seconded the motion and the vote was unanimous.

 

The Commission recessed the meeting at 10:43 a.m.

 

The commission reconvened the regular session at 11:00 a.m., with no action taken.

 

Robert L. Bailey, Commissioner, stated he was concerned because several people working at the Courthouse who were over 65 and drawing social security, were also having the social security tax taken out of their paychecks, which means they were paying twice.  Commissioner Bailey further stated he would write to Senator Robert Byrd and Senator Jay Rockefeller to see if this could be corrected.

 

William Watson, County Attorney, informed the Commission the Foster Foundation case would be in court Friday, August 10, 2007, and the case with Little Victories was Tuesday, August 14, 2007.

 

Commissioner, Cartmill asked about the Victory Place case and Mr. Watson stated he had not received any information.

 

 

 

 

THURSDAY, AUGUST 9, 2007

PAGE SIX

 

W. Scott Bias, President, adjourned the meeting at 11:10 a.m., until the next regular scheduled meeting on Thursday, August 23, 2007, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                            _____________________________________________

                                                                        PRESIDENT, COUNTY COMMISSION 

 

 

 

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