COMMISSION MEETING
THURSDAY, JUNE 28, 2007
PRESENT: W. SCOTT
BIAS, PRESIDENT
ROBERT
L. BAILEY, COMMISSIONER
NANCY
CARTMILL, COMMISSIONER
WILLIAM
T. WATSON,
STEPHEN
ZOELLER,
SHARON
ROSS, ASSISTANT
FOR
BILLABLES AND PAYABLES
ABSENT: CHRIS
TATUM, ASSISTANT
FOR PERSONNEL AND PURCHASING
W. Scott Bias, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.
Stephen Zoeller,
Robert L. Bailey, Commissioner, moved to amend the agenda to include the recommendation from the Criminal Justice Board. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve the agenda as amended. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve purchase orders #6622 B through #6930 B and pay jackets. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve the minutes of the Special Commission Meeting on June 11, 2007, erroneous assessments, land consolidations, split tickets and probate documentation. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve handwritten checks to
Mountain State Blue Cross and Blue Shield Company and
“PUBLIC HEARING” TO CONSIDER THE PROPOSED EXPENDITURE OF
GRANT FUNDS IN THE AMOUNT OF $67,893.00,
FROM
THE EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT (JAG) PROGRAM TO BE USED
BY
THE CABELL
AND
THE CITY OF
DEPARTMENT
THURSDAY, JUNE 28, 2007
PAGE TWO
Connie Gray, Administrator of Grants, Planning and Permits, presented a list of equipment the Sheriff’s Department and the Huntington Police Department would like to purchase with the funds from this grant.
W. Scott Bias, President, asked if they were any objections for the proposed expenditures and as there were no objections, President Bias closed the public hearing.
#180 RESOLUTION, CABELL
RE: IN THE MATTER OF THE DESIGNATION OF
DEPOSITORIES FOR THE FISCAL YEAR
2007-2008
Nancy Cartmill, Commissioner, moved to approve the designation of
depositories for the fiscal year 2007-2008.
Robert L. Bailey, Commissioner, seconded the motion and the vote was
unanimous. Exhibit (A)
#181 LETTER,
OTTIE ADKINS, ASSESSOR
EMPLOYMENT
Robert L. Bailey, Commissioner, moved to approve the employment of Valerie Perdue as a full time clerk, effective July 1, 2007, with a rate of pay of $20,559.00 per year. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#182 LETTER,
KIM WOLFE, SHERIFF
EMPLOYMENT
Nancy Cartmill, Commissioner, moved to approve the employment of Kristin G. Williams as a part time clerk in the tax department, effective July 2, 2007, with a rate of pay of $8.00 per hour. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#183 LETTER,
KIM WOLFE, SHERIFF
RE:
REQUEST AUTHORITY TO INVEST TAX MONIES
Robert L. Bailey, Commissioner, moved to approve giving the Sheriff the authority to invest tax monies. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#184 DISCUSSION/ACTION: APPEARING, KIM WOLFE,
SHERIFF
RE: UPDATE THE CABELL
TAX
OFFICE PROCEDURES
THURSDAY, JUNE 28, 2007
PAGE THREE
Kim Wolfe, Sheriff, informed the Commission new legislation had been passed which would enable the Tax Department to have better policies in place.
Tom Bell, Chief Tax Deputy, passed out new procedures the Tax Department would be using to assist in the collection of taxes and briefly went over the procedures with the Commission. Mr. Bell stated the Tax Department would be using Debit and Credit Cards with a 2.9% fee to the taxpayer; barcodes on tax tickets to enable the department to use scanners, thus saving time and errors; the use of a single envelope that would save postage; a newly developed system to track delinquent business property taxpayers with would limit the use of an attorney; and the use of a collection agency to pursue the collection of delinquent personal property taxpayers who have moved out of state.
Commissioner Cartmill asked Mr.
Bell if there could be a problem with a collection agency collecting the unpaid
taxes. Sheriff Wolfe stated he had
discussed this with
#185 DISCUSSION/ACTION
RE:
REPRESENTATION AGREEMENT
W. Scott Bias, President, stated that since a new system was in place, the current agreement with the attorney who collected the delinquent taxes would need to be cancelled. President Bias further stated the current agreement stated a thirty day notice must be given.
Nancy Cartmill, Commissioner, ask if any thought had been given to working with the Board of Education and the cities on an agreement where they could help the county with attorney fees to collect the delinquent taxes. Commissioner Cartmill stated that since the cities and the Board of Education benefit from the taxes, they may want to help with the fees.
William Watson,
Robert L. Bailey, Commissioner, moved to cancel the agreement with the attorney, who collected the delinquent taxes, with Sheriff Wolfe’s approval. W. Scott Bias, President, seconded the motion and the vote was a follows:
W. Scott Bias, President aye
Robert
L. Bailey, Commissioner aye
Nancy
Cartmill, Commissioner nay
THURSDAY, JUNE 28, 2007
PAGE FOUR
#186 RESOLUTION,
CABELL
RE: IN THE MATTER OF ESTABLISHING COBRA RATES
AND PERCENTAGES TO BE CONTRIBUTED BY
INDIVIDUALS ELECTING
MEDICAL AND
PERSCRIPTION COVERAGES
Nancy Cartmill, Commissioner, moved to approve the established Cobra
rates and percentages. Robert L.
Bailey, commissioner, seconded the motion and the vote was unanimous. Exhibit
(B)
#187 LETTER,
RESOLUTION AND GRANT CONTRACT
RE: EMERGENCY RESPONSE ENTITIES – SPECIAL
PROJECTS FUNDS GRANT #: G-070940 - $8,400.00
Connie Gray, Administrator for Grants, Planning and Permits, stated this grant would provide funds, in the amount of $2,100.00 each, for the following Volunteer Fire Departments: Barboursville VFD, Green Valley VFD, Ona VFD and Salt Rock VFD.
W. Scott Bias, President, asked about the funding for Milton VFD, Culloden VFD and the Ohio River Road VFD and Mrs. Gray stated she did not know about the Culloden VFD, however, Milton and Ohio River Road Fire Departments received funding from another source.
Robert L. Bailey, Commissioner, moved to approve the grant contract from
the West Virginia Department of Health and Human Resources for funds, in the
amount of $8,400.00, to be distributed to the Barboursville, Green Valley, Ona
and Salt Rock Volunteer Fire Departments.
Nancy Cartmill, Commissioner, seconded the motion and the vote was
unanimous. Exhibit (C)
#188 RESOLUTION,
CABELL
RE: APPOINTMENT
Nancy Cartmill, Commissioner, moved to approve the appointment of W.
Scott Bias to the Cabell Wayne Port District.
Robert L. Bailey, Commissioner, seconded the motion and the vote was
unanimous. Exhibit (D)
#189 DISCUSSION/ACTION
REGARDING INCREASING CABELL
COUNTY
HOTEL OCCUPANCY TAX
Robert L. Bailey, Commissioner, moved to approve increasing the Cabell County Hotel Occupancy Tax from 3% to 6%. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, JUNE 28, 2007
PAGE FIVE
Tom Bell, Chief Tax Deputy, requested that letters be mailed to all county hotels and motels informing them of the increase in occupancy tax.
#190 DISCUSSION/ACTION
REGARDING
CURRENT
TOWING POLICY
W. Scott Bias, President, stated a towing company would like to get back into the rotation since they had now met all the requirements necessary.
Robert L. Bailey, Commissioner, asked Mike Davis, E-911 Director, if he had any problems with anyone on the current list of towing companies.
Mr. Davis stated he did not have any objections to the company getting back into the rotation, however, he would like for letters to be sent to all towing companies to see if they were certified to tow large equipment.
Nancy Cartmill, Commissioner, stated she did not like the fact the Commission was not going by their policy of having a letter of recommendation from an entity for the towing service and their policy also stated they would review the towing policy every three years.
Nancy Cartmill, Commissioner, moved to table this item until necessary information and a letter of recommendation from an entity was received. Motion died for lack of second.
Robert L. Bailey, Commissioner, moved to approve Johnny’s Wrecker Service be
added to the rotation. W. Scott
Bias, President, seconded the motion and the vote was as follows:
W.
Scott Bias, President aye
Robert
L. Bailey, Commissioner aye
Nancy
Cartmill, Commissioner nay
#191 APPEARING,
A. GORDON MERRY, III, DIRECTOR CCEMS
RE: HOMELAND SECURITY REGION 6 MASS MIGRATION
REGIONAL PLANNER CONTRACT
Gordon Merry, CCEMS Director,
recommended that Jerry Beckett be hired as the Regional Planner for Region 6
Mass Migration. Mr. Merry stated Mr. Beckett
was a retired firefighter and at the present time was the Director of the
Robert L. Bailey, Commissioner, moved to approve the employment of Jerry Beckett as the Homeland Security Region 6 Mass Migration Regional Planner. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, JUNE 28, 2007
PAGE SIX
#192 DISCUSSION/ACTION
REGARDING WRITE-OFF OF
CERTAIN
UNCOLLECTIBLE CHECKS PER AUDITOR’S
REQUEST
Stephen Zoeller,
Robert L. Bailey, Commissioner, moved to write-off the list of uncollectible checks submitted by the Tax Office. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#193 DISCUSSION/ACTION
REGARDING PARTICIPATION IN
EMS
RETIREMENT SYSTEM AS DEFINED IN HOUSE
BILL
2717
Steve Murray, CCEMS Assistant
Supervisor, informed the Commission that legislation had been approved for
Nancy Cartmill, Commissioner, moved to allow
#194 LETTER,
ORA L. ASH, OFFICE OF
STATE
AUDITOR
RE: NOTICE OF APPROVAL OF THE LEVY ESTIMATE
FOR FISCAL YAER ENDING
JUNE 30, 2008
Robert L. Bailey, Commissioner, moved to approve placing on record the letter from the State Tax Department with the approval of the Levy Estimate for Fiscal Year ending June 30, 2008. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#195 APPROVE
AMENDED
Stephen Zoeller,
Robert L. Bailey, Commissioner, moved to approve the amended budget for CCEMS. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, JUNE 28, 2007
PAGE SEVEN
#196 LETTERS,
CABELL
RE: WV CODE 7-7-7 (DEPARTMENT CONTROLLED BY
THE CABELL
Nancy Cartmill, Commissioner, moved to approve the list of personnel and the authorized compensation regarding WV Code 7-7-7. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
#197 RESOLUTION,
GENERAL FUND,
FISCAL
YEAR 2006-2007
Nancy Cartmill, Commissioner, moved to approve General Fund,
#198 DAY
REPORT CENTER
RE: EMPLOYEMNT
Stephen Zoeller,
Robert L. Bailey, Commissioner, moved to approve the employment of Jeffrey Bryson as a Substance Abuse Counselor, effective July 1, 2007, with a rate of pay of $30,000.00 per year. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
PLACE ON RECORD
Robert L. Bailey, Commissioner, moved to place on record the minutes from the Greater Kanawha RC&D, Regular Meeting, May 15, 2007; Pea Ridge Public Service District, Regular Meeting, May 14, 2007, Pea Ridge Public Service District, Special Meeting, May 24, 2007; Salt Rock Water Public Service District, Regular Meeting, April 24, 2007, Salt Rock Water Public Service District, Regular Meeting, May 8, 2007 and OTHER DOCUMENTATION TO BE RECORDED: Cabell Huntington Convention & Visitors Bureau, Inc., Statement of Revenue & Expenses, April 30, 2007 and May 31, 2007 and The Bank of New York, Various Trust Accounts, May 31, 2007. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, JUNE 28, 2007
PAGE EIGHT
W. Scott Bias, President, adjourned the meeting at 11:05 a.m., until the next regular scheduled meeting Thursday, July 12, 2007, at 10:30 a.m.
_____________________________________________
PRESIDENT,
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