COMMISSION MEETING

THURSDAY, JUNE 14, 2007

PRESENT: W. SCOTT BIAS, PRESIDENT

ROBERT L. BAILEY, COMMISSIONER

NANCY CARTMILL, COMMISSIONER

WILLIAM T. WATSON, COUNTY ATTORNEY

STEPHEN ZOELLER, COUNTY MANAGER

SHARON ROSS, ASSISTANT COUNTY MANAGER

FOR BILLABLES AND PAYABLES

CHRIS TATUM, ASSISTANT COUNTY MANAGER

FOR PERSONNEL AND PURCHASING

W. Scott Bias, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

APPROVE:

Stephen Zoeller, County Manager, stated two items of extreme emergency needed to be added to the agenda. Mr. Zoeller went on to say the first item, #178, would deal with employment for E-911 and the second item, #179, would be the purchase of a van for the Day Report Center.

Robert L. Bailey, Commissioner, moved to approve the additions to the agenda regarding the employment for E-911 and the purchase of a van for the Day Report Center. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

Robert L. Bailey, Commissioner, moved to approve the agenda as amended. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

Nancy Cartmill, Commissioner, moved to approve purchase orders #6165 B through #6621 B and pay jackets. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

Robert L. Bailey, Commissioner, moved to approve the minutes from the May 31, 2007 regular Commission meeting, erroneous assessments, land consolidations, split tickets and probate documentation. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

Nancy Cartmill, Commissioner, moved to approve handwritten checks, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

“PUBLIC HEARING” TO CONSIDER INCREASING HOTEL OCCUPANCY TAX

W. Scott Bias, President, asked if anyone was present to speak for the increase of the hotel occupancy tax.

THURSDAY, JUNE 16, 2007

PAGE TWO

Michael Stephenson, Best Western Motel Manager, stated he approved of the increase, but he would like for the increase of the hotel occupancy tax to become effective the same time for both the county and the City of Huntington.

Robert L. Bailey, Commissioner, stated he was very upset that the City of Huntington did not approve the hotel occupancy tax at their last meeting. Commissioner Bailey went on to say that Cabell County had the lowest hotel occupancy tax of anyone in the area.

W. Scott Bias, President, asked if anyone was present to speak against the purposed increase.

W. Scott Bias, President, stated since there were no objections, the public hearing was closed.

#164 APPEARING, KAREN COLE, COUNTY CLERK

RE: NEW ACCOUNTS PAYABLE SYSTEM

Karen Cole, County Clerk, explained the new system would bring the offices into compliance with state law by having the Commission generating the purchase orders from requisitions received from the elected officials and then the Clerk’s Office preparing pay jackets to be presented to the Commission for approval of payment. Mrs. Cole further stated she also believed the new system would be more efficient because the paper work would be done electronically.

#165 LETTER, ADELL CHANDLER, CIRCUIT CLERK

RE: INTEREST BEARING ACCOUNT

Robert L. Bailey, Commissioner, moved to accept the letter from the Circuit Clerk regarding the interest bearing account amount. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#166 LETTER, ADELL CHANDLER, CIRCUIT CLERK

EMPLOYMENT

Nancy Cartmill, Commissioner, moved to approve the employments of Joyce Ann Brooks and Teresa J. Kuhn as temporary part-time employees, effective July 18, 2007, with Ms. Kuhn assuming a full-time position July 16, 2007. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

#167 LETTER, A. GORDON MERRY, III, DIRECTOR, CCEMS

RE: INCREASE IN WORKER’S COMPENSATION CHARGES

FOR FISCAL YEAR 2007-2008

THURSDAY, JUNE 14, 2007

PAGE THREE

Stephen Zoeller, County Manager, informed the Commission the worker’s compensation had taken a considerable rate increase and the budget for CCEMS would need to be adjusted to accommodate this increase. Mr. Merry stated the increase went from 3% to an approximate 11% increase.

$168 LETTER, A. GORDON MERRY, III, DIRECTOR, CCEMS

RE: YEARLY ADJUSTMENT OF AMBULANCE FEES

COMMENSURATE WITH MEDICARE AMBULANCE

FEE SCHEDULE

Gordon Merry, CCEMS Director, stated in the past CCEMS would bring adjustments for the fees charge for ambulance service to the Commission for discussion and approval. Mr. Merry further stated he would like permission to adjust his rates when the Medicare Ambulance Fee Schedule Rate Calculation was published each year, without having to continually approach the Commission.

Robert L. Bailey, Commissioner, moved to approve the yearly adjustment for ambulance rates when the Medicare rates rise. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#169 RESOLUTIONS, CABELL COUNTY COMMISSION

RECLASSIFICATION – CCEMS

Robert L. Bailey, Commissioner, moved to approve the reclassification of Donald A. Gygi and Seth Priode to full-time EMT’s, effective June 15, 2007, with a rate of pay of $6.82 and the reclassification of Freddie E. Meredith to full-time Paramedic, effective June 15, 2007, with a rate of pay of $9.57 per hour. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#170 RESOLUTION, CABELL COUNTY COMMISSION

RE: IN THE MATTER OF A RESOLUTION AUTHORIZING

THE PUBLICATION OF A PUBLIC HEARING

PERTAINING TO THE PROPOSED EXPENDITURE OF

GRANT FUNDS IN THE AMOUNT OF $67,893.00 FROM

THE EDWARD BYRNE MEMORIAL JUSTICE

ASSISTANCE GRANT (JAG) PROGRAM TO BE USED

BY THE CABELL COUNTY SHERIFF’S DEPARTMENT

AND THE CITY OF HUNTINGTON POLICE

DEPARTMENT IN CABELL COUNTY, WV

THURSDAY, JUNE 14, 2007

PAGE FOUR

Nancy Cartmill, Commissioner, moved to approve publication for a public hearing regarding the proposed expenditure of funds from the Edward Byrne Memorial Justice Assistance Grant. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)

#171 MEMORANDUM OF UNDERSTANDING

RE: INTERGOVERNMENTAL AGREEMENT BETWEEN

THE CABELL COUNTY COMMISSION AND THE CITY

OF HUNTINGTON/2007 BYRNE JUSTICE ASSISTANCE

GRANT (JAG) PROGRAM AWARD

Connie Gray, Administrator of Grants, Planning and Permits, stated this was an agreement between the County Commission and the City of Huntington to share funds from the Edward Byrne Memorial Justice Grant.

Nancy Cartmill, Commissioner, moved to approve the agreement between the Commission and the City of Huntington. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

#172 LETTER AND RESOLUTION, CABELL COUNTY

COMMISSION

RE: 2006 STATE HOMELAND SECURITY PROGRAM

(SHSP) SUB-GRANT AWARD DOCUMENTATION

Mrs. Gray informed the Commission this grant, in the amount of $75,000.00, would be for CCEMS to hire a planner to develop a mass evacuation plan.

Nancy Cartmill, Commissioner, moved to approve the signing of a grant contract for funds, in the amount of $75,000.00, for CCEMS. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)

#173 LETTER, RESOLUTION, AND GRANT CONTRACT,

CABELL COUNTY COMMISSION

RE: PROSECUTING ATTORNEY’S VICTIM

ASSISTANCE GRANT 07-VA-034 - $74,030.00

Mrs. Gray stated this was an existing grant that provided for three full time victim advocates in the Prosecuting Attorney’s Office.

Nancy Cartmill, Commissioner, moved to approve entering into a contract with the West Virginia Division of Criminal Justice Services for funds in the amount of $74,030.00. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (C)

THURSDAY, JUNE 14, 2007

PAGE FIVE

#174 LETTER, AND RESOLUTION, CABELL COUNTY

COMMISSION

RE: EMERGENCY RESPONSE ENTITIES – SPECIAL

PROJECTS FUNDS $15, 000.00

Mrs. Gray stated the funds from this grant would be to purchase ceiling mounted projectors that would display critical information to the E-911 Center.

Nancy Cartmill, Commissioner, moved to approve the grant contract between the West Virginia Department of Health and Human Resources and the Cabell County Commission for funds, in the amount of $15,000.00, for the purchase of three mounted projectors. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (D)

#175 JOINT LETTER, CABELL COUNTY COMMISSION AND

KIM WOLFE, SHERIFF TO VIRGI T. HELTON, STATE

TAX COMMISSIONER

Kim Wolfe, Sheriff, explained to the Commission this letter was requesting that the State Tax Department revisit their procedure on not suspending any licenses for business which were delinquent.

Tom Bell, Chief Tax Deputy, stated that since businesses received a two year business license, this hindered the process of collecting delinquent taxes.

Robert L. Bailey, Commissioner, moved to authorize the President of the Commission to sign a joint letter with Sheriff Wolfe, to the State Tax Commissioner, regarding the collection of delinquent personal property taxes. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#176 FISCAL YEAR 2007-2008 BUDGET APPROVAL

RE: CABELL COUNTY EMERGENCY MEDICAL SERVICES

CABELL COUNTY EMERGENCY RESPONSE CENTER

Robert L. Bailey, Commissioner, moved to approve the budgets for Cabell County Emergency Medical Services (CCEMS) and Cabell County Emergency Response Center (CCERC). Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#177 RESOLUTION, GENERAL FUND, COUNTY BUDGET

REVISION #9, FY 2006-2007

Stephen Zoeller, County Manager, stated this was actually budget revision #10 instead of #9.

THURSDAY, JUNE 14, 2007

PAGE SIX

Robert L. Bailey, Commissioner, moved to approve General Fund Budget Revision #10. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

Exhibit (E)

#178 E-911, MIKE DAVIS, DIRECTOR

RE: EMPLOYMENT

Mike Davis, E-911 Director, stated that due to sick time and vacations he would need to replace personnel and would like the Commission to consider Timothy Chastain. Mr. Davis further stated Mr. Chastain at one time had been employed by the center and had left in good standing. Mr. Davis went on to say there would not be a lengthy training period with the employment of Mr. Chastain.

Robert L. Bailey, Commissioner, moved to approve the employment of Timothy S. Chastain as a full time temporary Telecommunicator for the E-911 Center, effective June 15, 2007, with a rate of pay of $9.92 per hour. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#179 DAY REPORT CENTER

RE: PURCHASE OF A VAN

Chris Tatum, Assistant County Manager, stated the funds for the van would come from the grant the Commission received for the center. Mr. Tatum further stated the van would be used to transport Day Report Center people for community service.

Nancy Cartmill, Commissioner, moved to approve the purchase of a van, in the amount of $14,999.12, for the Day Report Center. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

W. Scott Bias, President, adjourned the meeting of the County Commission at 10:50 a.m., until the next regular scheduled meeting on Thursday, June 28, 2007.

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PRESIDENT, COUNTY COMMISSION

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