COMMISSION MEETING

THURSDAY, FEBRUARY 22, 2007

 

PRESENT:                 W. SCOTT BIAS, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    NANCY CARTMILL, COMMISSIONER

                                    WILLIAM T. WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PERSONNEL AND PURCHASING

 

W. Scott Bias, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

Chris Tatum, Assistant County Manager, informed the Commission an item of extreme emergency needed to be added to the agenda concerning a personnel matter. 

 

Robert L. Bailey, Commissioner, moved to approve an addition to the agenda regarding a personnel matter.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

Nancy Cartmill, Commissioner, moved to approve the agenda as amended.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

Nancy Cartmill, Commissioner, moved to approve purchase orders #4054 B through #4367 B and pay jackets.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve the minutes from the Board of Equalization and Review, January 31, 2007 through February 16, 2007.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company, not to exceed $100,000.00, from the Cabell County Insurance Fund.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#029                            APPEARING, DEPUTY MIKE CLARK, PRESIDENT OF THE

                                    DEPUTY SHERIFF’S ASSOCIATION

 

                                    RE:  PAY ADJUSTMENTS FOR DEPUTY SHERIFFS

 

Deputy Sheriff, Mike Clark, appeared before the Commission requesting adjustments to the deputies pay that would equal other departments in the area. 

 

 

THURSDAY, FEBRUARY 22, 2007

PAGE TWO

 

Deputy Clark stated the deputies had not had equal pay with other departments since 1993 and this had become a problem because the Sheriff’s Department was losing deputies to other law enforcement agencies.  Deputy Clark further stated he knew the county was having financial problems due to the regional jail, however, in the next twenty-four months the department was expecting mass retirements and it would be hard to fill positions with the existing salary. 

 

Robert L. Bailey, Commissioner, stated he agreed with Deputy Clark but he would like for the Cabell County Deputies to go, in force, to Charleston in support of the municipalities paying their share of the jail bill, which would enable the county to raise the salaries of the employees.

 

W. Scott Bias, President, stated he knew the deputies agreed that the municipalities should pay their share, but they should to go to Charleston to make a presence and let the legislatures know that they were being penalized because of the jail bill.

 

Nancy Cartmill, Commissioner, thanked Deputy Clark for the information and stated the Commission would see if they could accommodate the deputies when the Commission started budget deliberations.  President Bias and Commissioner Bailey both stated they too would try to help the deputies.

 

#030                            REQUEST FIVE YEAR CONTRIBUTION OF $5,000.00 EACH                                    YEAR FOR HADCO TO ENCOURAGE THE CREATION OF

                                    JOBS IN CABELL COUNTY

 

Robert L. Bailey, Commissioner, moved to approve a one year contribution of $5,000.00 from the Economical Development Fund.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

Nancy Cartmill, Commissioner, asked if this contribution was in addition to their yearly contribution.

 

Stephen Zoeller, County Manager, replied it would be an additional contribution.

 

#031                            LETTER, DEBORAH M. GARRETT, PRESIDENT,

                                    HUNTINGTON CLUB OF THE NATIONAL ASSOCIATION

                                    OF NERGO BUSINESS AND PROFESSIONAL WOMEN’S

            `                       CLUBS, INC.

 

                                    RE:  REQUEST TO PROVIDE A WELCOME LETTER FOR

                                             THE 49TH ANNUAL SOUTHEAST DISTRICT

                                             CONFERENCE MARCH 15 – MARCH 28, 2007 

 

Robert L. Bailey, Commissioner, moved to approve providing a welcome letter for the Annual Conference for the Huntington Clubs of the National Association of Nergo Business and Professional Women’s Clubs.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

THURSDAY, FEBRUARY 22, 2007

PAGE THREE

 

#032                            AUDIT EXIT CONFERENCE, WEST VIRGINIA STATE

                                    AUDITOR’S OFFICE, CHIEF INSPECTION DIVISION,

                                    FY 05-06 AUDIT OF CABELL COUNTY’S FINANCIAL

                                    STATEMENTS   

 

Stephen Zoeller, County Manager, stated that he along with Karen Cole, County Clerk, Tom Bell, Chief Tax Deputy, and Becky Haddox, County Clerk Accounting Supervisor, had met with the state auditors and they all were in agreement with the auditor’s report.  Mr. Zoeller further stated he would recommend the Commission sign the management letter.

 

The Commission was presented with draft copies of the audit for their review.

 

Robert L. Bailey, Commissioner, moved to approve signing of the management letter regarding the county’s audit.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

Stephen Zoeller, County Manager, stated the Commission needed to consider how they would like to report the county’s finances.  Mr. Zoeller went on to say that at this time the county was reporting on both the modified accrual and cash bases systems.  Mr. Zoeller stated the auditors had suggested that the county report their finances by using only one system.  Mr. Zoeller further stated once the Commission decided which program they would like to use, the revenues may need to be adjusted for this fiscal year.

 

#033                            LETTER AND RESOLUTION, CABELL COUNTY

                                    COMMISSION

 

                                    RE:  IN THE MATTER OF THE CABELL COUNTY

                                             COMMISSION SITTING AS A BOARD OF

                                             EQUALIZATION AND REVIEW, JANUARY 31-

                                             FEBRUARY 16, 2007

 

Sharon Ross, Assistant County Manager, stated this resolution was all of the actions that took place during the Commission sitting as the Board of Equalization and Review of property books made by the Assessor.

 

Nancy Cartmill, Commissioner, moved to approve the resolution regarding the Board of Equalization and Review.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

#034                            CHANGE ORDER #1

 

                                    RE:  STONE AND MOTAR, 4TH AVENUE MAIN ENTRANCE

                                             STEPS TO CABELL COUNTY COURTHOUSE

 

Robert L. Bailey, Commissioner, moved to approve Change Order #1 regarding work on the 4th Avenue entrance of the Courthouse. 

 

THURSDAY, FEBRUARY 22, 2007

PAGE FOUR

 

Nancy Cartmill, Commissioner, asked for an explanation before she could second the motion.

 

Stephen Zoeller, County Manager, stated that when the bids went out for the repair work, there were some concerns regarding the design of the step located at the 4th Avenue entrance.  Mr. Zoeller further stated that an architect, Edward Tucker, made some modifications which would affect the cost of the work in the amount of $4,600.00.

 

Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#035                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  PATRICIA DIANNE MCCOY, FULL-TIME TEMPORARY

                                             COOK CAFÉ DOWN UNDER

 

Robert L. Bailey, Commissioner, moved to approve the employment of Patricia Dianne McCoy as a full-time temporary employee, effective February 12, 2007, with a rate of pay of $8.00 per hour.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#036                            LETTER AND RESOLUTION, CABELL COUNTY

                                    COMMISSION

 

                                    RE:  VICTIM ASSISTANCE GRANT RENEWAL

                                              FISCAL YEAR 2007/2008

 

Connie Gray, Administrator for Grants, Planning and Permits, explained this was an ongoing grant that provided funds for three full-time Victim Advocates for the Prosecuting Attorney’s office.

 

Nancy Cartmill, Commissioner, moved to approve the filing of an application for Victims of Crime Act Assistance Grant Program Funds for 2007, in the amount of $76,030.00, from the Criminal Justice services.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

#037                            DISCUSSION/ACTION REGARDING ADVERTISING

                                    POSITION FOR DAY REPORT CENTER

 

Stephen Zoeller, County Manager, informed the Commission that Oscar Adkins had requested to be relieved of his position as Director of the Day Report Center.  Mr. Zoeller further stated that Mr. Adkins had only agreed to take the position for one year in order to get the program started.  Mr. Zoeller stated Mr. Adkins would like to be relieved as of April 1, 2007.

 

Oscar Adkins, Day Report Center Director and Home Confinement Director, stated he had been the Director of the Day Report Center for fifteen months and he believed it was time to be relieved of his duties, however he would still be the Director of Home Confinement. 

THURSDAY, FEBRUARY 22, 2007

PAGE FIVE

 

Mr. Adkins further stated there were thirty-nine inmates assigned to the Day Report Center at this time and the county’s Day Report Center was rated as one of the top five in the state.  Mr. Adkins thanked the Commission for all their help while he was the Director of the Day Report Center.

 

The Commission thanked Mr. Adkins and told him they appreciated the great job he did as the director of the center.

 

Chris Tatum, Assistant County Manager, stated the Community Corrections Board, of which he was a member, would like the advertisement for the director’s position to run with a stipulation that the director have a background in substance abuse.

 

Robert L. Bailey, Commissioner, moved to approve advertising for the position of Director of the Day Report Center and that a background in substance abuse be required.   Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#38                              RESOLUTION, GENERAL FUND COUNTY BUDGET

                                    REVISION #6, FY 2006-2007

 

Robert L. Bailey, Commissioner, moved to approve General Fund, County Budget Revision #6.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C)

 

#39                              RESOLUTION, GENERAL FUND STATE BUDGET

                                    REVISION #9, FY 2006-2007 

 

Nancy Cartmill, Commissioner, moved to approve General Fund State Budget Revision #9.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (D) 

 

Robert L. Bailey, Commissioner, moved to go into executive session to discuss a personnel matter.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

The Commission recessed the meeting at 10:40 a.m.

 

The Commission reconvened the regular session at 11:00 a.m., with no action taken.

 

PLACE ON RECORD:

 

Robert L. Bailey, Commissioner, moved to place on record the minutes from the Cabell-Huntington Convention & Visitors Bureau, Board of Directors Meeting, October 18, 2006; Greater Kanawha RC&D, Board of Directors Meeting, January 17, 2007; Pea Ridge Public Service District, Regular Meeting, January 8, 2007, Pea Ridge Public Service District, Special Meeting, January 19, 2007, Pea Ridge Public Service District, Special Meeting, January 26, 2007, Pea Ridge Public Service District, Special Meeting, February 1, 2007.

THURSDAY, FEBRUARY 22, 2007

PAGE SIX

 

OTHER DOCUMENTATION TO BE RECORDED: Pea Ridge Public Service District, Manager’s Report, January, 2007, Pea Ridge Public Service District, Field Report, December, 2006; Cabell-Huntington Board of Health, Independent Auditors’ Report and Related Financial Statements for the Year Ended June 30, 2006; Branch Banking and Trust Company, Trustee Cabell County WV Lease Revenue Bonds (WV-American Water Company Project), Acct #1985001983 and The Bank of New York, Various Trust Accounts, January 31, 2007.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, stated a letter should be sent to Governor Manchin thanking him for the funding for the Cabell County Regional Water System Extension.

 

W. Scott Bias, President, adjourned the meeting at 11:10 a.m., until the next scheduled meeting on Thursday, March 8, 2007, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                            _____________________________________________

                                                                   PRESIDENT, COUNTY COMMISSION

 

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