COMMISSION MEETING

THURSDAY, NOVEMBER 1, 2007

 

PRESENT:                 W. SCOTT BIAS, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    NANCY CARTMILL, COMMISSIONER

                                    WILLIAM T. WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PERSONNEL AND PURCHASING

 

W. Scott Bias, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

Robert L. Bailey, Commissioner, moved to approve the agenda as presented.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve purchase orders #08-1610 through #08-1939 and pay jackets.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve the minutes from the October 18, 2007, regular Commission meeting, erroneous assessments, land consolidations, split tickets and probate documentation.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield and Fort Dearborn Medical Life, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

“OPEN BIDS”           TO PROVIDE FIVE (5) 2008 OR NEWER E350 DUAL REAR

                                    WHEEL CUTAWAY NARROW TYPE III TWO REAR  

                                    WHEEL DRIVEN (4X2) AMBULANCES FOR CABELL

                                    COUNTY EMERGENCY MEDICAL SERVICES 

 

Stephen Zoeller, County Manager, stated that three (3) bids were received from the following companies for the purchase of ambulances:

                 

                                     (1) Northwestern Emergency Vehicles, North Carolina    $435,600

                                     (2) J&J Emergency Vehicle Sales, West Virginia             $431,160

                                     (3) P. Fund Superior Sales, Pennsylvania                          $461,850

 

Robert L. Bailey, Commissioner, moved to take the bids under advisement.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY, NOVEMBER 1, 2007

PAGE TWO

 

“OPEN BIDS”           TO PROVIDE FOR THE PROVISION OF ARCHITECTURAL

                                    SERVICES FOR THE NEW CCEMS AMBULANCE STATION

 

Stephen Zoeller, County Manager, reported that five bids were received from the following companies for architectural services:

 

                                    (1) Edward Tucker Architects, Inc., Huntington, West Virginia

                                    (2) Visions Architects, St. Albans, West Virginia

                                    (3) Chapman Technical Group, St. Albans, West Virginia

                                    (4) Larry Ellis Architect, Inc., Huntington, West Virginia

                                    (5) McKinley & Associates, Wheeling, West Virginia

 

Mr. Zoeller informed the Commission that per statute, a committee would need to be formed consisting of three to five people to review the proposals and to make a recommendation to the Commission.

 

Robert L. Bailey, Commissioner, moved to direct Gordon Merry, CCEMS Director, to form a committee to review the proposals and to bring a recommendation back to the Commission for approval.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

Mr. Merry asked Commission Bailey to serve on the Committee and Commissioner Bailey replied that he would.

 

CITIZENS TO SPEAK

 

Joseph Pniewski, Huntington resident, appeared before the Commission to enter a complaint against the Courthouse Security and Judge Dan O’Hanlon.  Mr. Pniewski stated he was escorted out of the Courthouse on the order of Judge O’Hanlon and he believed that citizens had every right to be on the premises. 

 

W. Scott Bias, President, stated the Commission did not have any jurisdiction over the Circuit Court Judges and the only recourse Mr. Pniewski would have would be to file a complaint with the West Virginia Supreme Court.  President Bias went on to say if Mr. Pniewski had a complaint with security, then he should file a complaint with the Commission’s Attorney, William Watson. 

 

#312                            APPEARING, KAREN COLE, COUNTY CLERK

 

                                    RE:  DISCUSSION/ACTION OF RELOCATION OF

                                            VOTING PRECINCTS IN CABELL COUNTY

 

 

 

 

 

THURSDAY, NOVEMBER 1, 2007

PAGE THREE

 

Karen Cole, County Clerk, stated that due to the construction of new schools within Cabell County it would be necessary for three precinct locations to be moved from their current location at Cammack School.  Mrs. Cole further stated it would be necessary for three precincts to be alphabetically split, due to the large number of registered voters.  Mrs. Cole submitted the following changes for the Commission’s approval.

 

(1) Move Pct.  #6, currently located at Cammack, to the Junior League Building, 617 9th

     Avenue.

 

(2) Split Pct. #7 alphabetically into 7A & 7B, due to the number of voters, and to locate both  

      precincts at the Owens Illinois Clubhouse, 481 W. 8th Avenue. 

  

(3) Move Pct. #10, currently located at Cammack, to the Junior League Building, 617 9th

     Avenue.

 

(4) Split Pct. #11, currently located at First Presbyterian Church, alphabetically into 11A and

     11B and leave at the same location.

 

(5) Move Pct. #40, currently located Christ the King Lutheran Church, to the River Cities

     Community Church, 4385 Route 60 East.

 

(5) Split Pct. #59 alphabetically into 59A and 59B, due to the amount of registered voters and

      to leave the precincts at the current location, Cabell Midland High School.

 

Mrs. Cole stated a letter would be sent to the voters regarding the precinct changes. Mrs. Cole also informed the Commission, that as requested, she had contacted the Director of Woodlands about designating some of the parking spaces for voters on election day.

 

Nancy Cartmill, Commissioner, moved to approve the proposed precinct changes.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#313                            LETTER, ADELL CHANDLER, CIRCUIT CLERK

 

                                    RE:  EMPLOYMENT   

 

Nancy Cartmill, Commissioner, moved to approve the employment of Lanayea Atkins as a temporary part time employee, effective November 8, 2007.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#314                            LETTER, OTTIE ADKINS, ASSESSOR

 

                                    RE:  EMPLOYMENT  

 

Robert L. Bailey, Commissioner, moved to approve the employment of Carla Meadows, effective November 1, 2007, with a rate of pay of $20,559.00 per year.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY, NOVEMBER 1, 2007

PAGE FOUR

 

#315                            ORDER, CABELL COUNTY COMMISSION

 

                                    RE:  ESTATE OF EULAH MCCOMAS

 

William Watson, County Attorney, informed the Commission this matter was approved at a previous meeting and in order to send this to a Fiduciary Commissioner, the Commission would need to approve the order.

 

Nancy Cartmill, Commissioner, moved to approve the order sending this matter to a Fiduciary Commissioner.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#316                            APPEARING, SHAWNA ROCKNICH, DIRECTOR CABELL 

                                    COUNTY DAY REPORT CENTER

 

                                    RE:  DAY REPORT CENTER PROGRAM UPDATE

 

Shawna Rocknich, Day Report Center Director, appeared before the Commission to give an update on the Day Report Center.  Ms. Rocknich stated that at the present time there were forty-two clients on the program with fifteen clients pending.  Ms. Rocknich further stated ninety-five clients had completed the program.  Ms. Rocknich went on to say she believed the Day Report Center was saving the county money.

 

Kit Thornton, Huntington Attorney, stated he believed that Day Report Center was an excellent program and doing a great job in training people and helping them become a productive member of society.  Mr. Thornton urged the Commission to expand the center with funding and personnel. 

 

#317                RESOLUTION, CABELL COUNTY COMMISSION

 

                        RE:  ADOPTION OF CABELL COUNTY COMMISSION’S

                                RETURN TO WORK POLICY

 

Stephen Zoeller, County Manager, stated the adoption to the Commission’s work policy was mainly for CCEMS employees and it would be up to the other elected officials to update their own work policies.

 

Robert L. Bailey, Commissioner, moved to approve establishing a procedure for a Return to Work Policy for employees of the County Commission.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

 

 

 

 

 

THURSDAY, NOVEMBER 1, 2007

PAGE FIVE

 

#318                RESOLUTION, CABELL COUNTY COMMISSION

 

                        RE:  MODIFYING CABELL COUNTY COMMISSION’S

                                 WORKERS COMPENSATION POLICY 

 

Mr. Zoeller stated this was a modification that would establish guidelines for Commission employees who have work related injuries.

 

Robert L. Bailey, Commissioner, moved to approve the modification of the Cabell County Commission’s Workers Compensation Policy.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

#319                LETTER, CABELL COUNTY COMMISSION

 

                        RE:  INTENT TO APPLY FOR TRANSPORATION

                                 ENHANCEMEN PROGRAM GRANT FOR THE 3RD STREET                                     WEST TO 13TH STREET WEST FLOODWALL SECTION FOR A                             PEDESTRIAN BICYCLE TRAIL (MATCH REQUIRED)

 

W. Scott Bias, President, stated the letter of intent would only apply if the county had the finances for the matching funds.

 

Connie Gray, Administrator of Grants, Planning and Permits, informed the Commission this project upon completion would become part of a large trail system from Huntington to Charleston.  Mrs. Gray stated the City of Huntington would also be asked for matching funds. 

 

Robert L. Bailey, Commissioner, moved to approve the letter of intent to apply for the Transportation Enhancement Grant.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#320                            LETTER, CABELL COUNTY COMMISSION

 

                                    RE:  INTENT TO APPLY FOR TRANSPORTATION

                                             ENHANCEMENT PROGRAM GRANT FOR SECTION

                                             OF PEDESTRIAN/BICYCLE TRAIL IN HARVEYTOWN

                                             (MATCH FROM CDBG) 

 

Mrs. Gray stated this would run from Harveytown Park and connect with the existing trail in Memorial Park.

 

Robert L. Bailey, Commissioner, moved to approve of the intent to apply for a Transportation Enhancement Grant for a section of pedestrian/bicycle trail in Harveytown.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

THURSDAY, NOVEMBER 1, 2007

PAGE SIX

 

#321                            LETTER, RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  FY 2007 COMMUNITY PARTICIPATION GRANT

                                             PROGRAM – CONTRACT REVITALIZATION

                                             OF BROWNFIELD SITE - $60,000.00

                                             PROJECT #07LEDA0041

 

Mrs. Gray informed the Commission the funds from this grant would be used by Little League #3, for the revitalization of a Brownfield site in Cabell County, to develop a new field. 

 

Nancy Cartmill, Commissioner, moved to approve the grant contract, in the amount of $60,000.00, to be used by Little League #3 for the revitalization of a Brownfield site for a new field.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C)

 

#322                            LETTER, RESOLUTION AND AGREEMENT, CABELL

                                    COUNTY COMMISSION

 

                                    RE:  AWARD OF BID TO ELECTRONIC SPECIALTY

                                             COMPANY FOR SECURITY EQUIPMENT  

 

Connie Gray, Administrator for Grants, Planning and Permits, stated only one bid was received for security equipment to expand the existing card access system.  Mrs. Gray went on to say the bid was from Electronic Specialty Company, in the amount of $56,975.00. 

 

Nancy Cartmill, Commissioner, moved to approve the bid from Electronic Specialty Company in the amount of $56,975.00.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (D) 

 

#323                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  APPOINTMENT – TRI-STATE AIRPORT AUTHORITY

 

Robert L. Bailey, Commissioner, moved to approve the appointment of Cheryl L. Henderson to the Tri-State Airport Authority, to fill the unexpired term of Herbert H. Henderson, for a term beginning immediately and ending February 26, 2009.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (E)

 

#324                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ALLOCATE HOTEL OCCUPANCY TAX FUNDS TO

                                             THE MADIE CARROLL HOUSE PRESERVATION

                                             SOCIETY, INC. 

 

 

THURSDAY, NOVEMBER 1, 2007

PAGE SEVEN

 

Robert L. Bailey, Commissioner, moved to approve allocation from the Hotel Occupancy Tax Funds, in the amount of $2,000.00, for the Madie Carroll House.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (F)

 

#325                            RESOLUTION, GENERAL FUND COUNTY BUDGET

                                    REVISION #3

 

Nancy Cartmill, Commissioner, moved to approve General Fund County Budget Revision #3.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (G)

 

Robert L. Bailey, Commissioner, stated the elevator looked great and he thanked the Maintenance Department for the nice job. 

 

Stephen Zoeller, County Manager, thanked Chris Tatum, Assistant County Manager, for coordinating Trick or Treat Halloween Night at the Courthouse and thanked all of the Courthouse employees who passed out the candy. 

 

W. Scott Bias, President, adjourned the regular Commission meeting at 11:00 a.m., until the next regular scheduled meeting on Thursday, November 15, 2007, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                            _____________________________________________

                                                                   PRESIDENT, COUNTY COMMISSION

 

KSC:ar