COMMISSION MEETING

THURSDAY, OCTOBER 18, 2007

 

PRESENT:                 W. SCOTT BIAS, PRESIDENT

                                    ROBERT l. BAILEY, COMMISSIONER

                                    NANCY CARTMILL, COMMISSIONER

                                    WILLIAM T. WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PERSONNEL AND PURCHASING 

 

W. Scott Bias, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

Nancy Cartmill, Commissioner, moved to approve the agenda as presented.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve purchase orders #08-1234 through #08-1609 and pay jackets.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve the minutes from the September 20, 2007 and the October 4, 2007, regular Commission meetings, erroneous assessments, land consolidations, split tickets and probate documentation.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

“OPEN BIDS”           TO PROVIDE FOR THE PURCHASE AND INSTALLATION

                                    OF SECURITY EQUIPMENT FOR THE CABELL COUNTY

                                    COURTHOUSE, 750 5TH AVENUE, HUNTINGTON

 

Stephen Zoeller, County Manager, stated only one bid was received for security equipment for the Family Courts.  Mr. Zoeller informed the Commission the bid was from Electronic Specialty Company located in Dunbar, West Virginia, in the amount of $56,975.00.    

 

Robert L. Bailey, Commissioner, moved to take the bid under advisement.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

 

 

 

THURSDAY, OCTOBER 18, 2007

PAGE TWO

 

#302                            APPEARING, TOM BELL, FOR KIM WOLFE, SHERIFF

 

                                    RE:  INSUFFICIENT FUNDS CHECKS – DEPARTMENT

                                             MOTOR VEHICLES FUND

 

Tom Bell, Chief Tax Deputy, stated the Department of Motor Vehicles had refused to take responsibility for insufficient checks the Tax Department received when residents purchase their motor vehicle stickers.  Mr. Bell further stated the State Auditor’s office would not provide any relief in this matter.

 

Mr. Bell stated the Sheriff was requesting that the Commission provide the funds to reimburse the DMV for the returned checks, in order to get these checks removed from the Sheriff’s accounts. 

 

Nancy Cartmill, Commissioner, moved to approve payment for the insufficient checks written to the Tax Department for motor vehicle stickers.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#303                            APPEARING, AUDY M. PERRY, ESQUIRE

 

                                    RE:  A BOND RESOLUTION AUTHORIZING THE

                                             FINANCING OF THE COSTS OF ACQUISITION,

                                             CONSTRUCTION, INSTALLATION, FURNISHING,

                                             AND EQUIPPING OF HOUSING FACILITIES AND

                                             A WELLNESS CENTER TO BE LOCATED ON THE

                                             CAMPUS OF MARSHALL UNIVERSITY IN CABELL 

                                             COUNTY, AND THE ISSUANCE, SALE AND DELIVERY

                                             BY CABELL COUNTY, BY AND THROUGH THE  

                                             COUNTY COMMISSION, UNIVERSITY FACILITIES

                                             REVENUE BONDS (MSH-MARSHALL, LLC-MARSHALL

                                             UNIVERSITY PROJECT) SERIES 2007 (the “BONDS” IN

                                             AN AMOUNT NOT TO EXCEED $125,000,000 IN ONE OR

                                             MORE SERIES PURSUANT TO ARTICLE 2C, CHAPTER

                                             13, WEST VIRGINIA CODE, AS AMENDED;

                                             AUTHORIZING THE EXECUTION AND DELIVERY BY

                                             THE COUNTY OF ALL INSTRUMENTS, AGREEMENTS

                                             AND DOCUMENTS NECESSARY TO ACCOMPLISH  

                                             THE FOREGOING; AND AUTHORIZING THE TAKING

                                             OF ANY OTHER ACTION NECESSARY RELATING

                                             THERETO (UPDATED)

   

Audy Perry, Attorney representing Marshall University, informed the Commission this was an update on the resolution, executed at a previous meeting in May, regarding the financing for a Marshall University project.  Mr. Perry stated that progress reports were attached to the resolution for the Commission to review.

 

THURSDAY, OCTOBER 18, 2007

PAGE THREE

 

William Watson, County Attorney, stated he had reviewed the documents and would recommend the Commission sign the resolution.  Mr. Watson further stated the closing would be the week of October 22, 2007.

 

Robert L. Bailey, Commissioner, moved to approve the undated resolution concerning the Marshall University project.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A) 

 

#304                            APPEARING, AMY M. HERRENKOHL, ESQUIRE

 

                                    RE:  ESTATE OF EULAH McCOMAS AND ITS

                                             ADMINISTRATOR

 

William Watson, County Attorney, stated this matter had been before Judge Pancake and Mr. Watson stated he believed it should have been decided by the Circuit Court, as it was a pre-nuptial agreement.  Mr. Watson further stated he would recommend the Commission refer this matter to a Fiduciary Commissioner who then would make a recommendation for the Commission to consider.

 

Robert L. Bailey, Commissioner, moved to refer the matter regarding the Eulah McComas Estate to a Fiduciary Commissioner.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

#305                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF AN ADVERTISEMENT FOR

                                             BIDS TO PROVIDE FOR THE PURCHASE OF A

                                             COMPUTER FOR THE CABELL COUNTY

                                             COMMISSION

 

Robert L. Bailey, Commissioner, moved to approve the advertisement for bids for a computer system for the County Commission.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

#306                            LETTER, RESOLUTION AND GRANT APPLICATION

                                    CABELL COUNTY COMMISSION

 

                                    RE:  WEST VIRGINIA COUNTY RECORDS MANAGEMENT

                                             AND PERSERVATION GRANT PROGRAM

                                             APPLICATION - $80,818.00 

 

Connie Gray, Administrator of Grants, Planning and Permits, stated this grant would be used by the courthouse to provide digital files for all records which would also preserve the documents and minimize storage space.

 

 

THURSDAY, OCTOBER 18, 2007

PAGE FOUR

 

Nancy Cartmill, Commissioner, moved to approve a grant application, in the amount of $80,818.00, for digital files for the county.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C)

 

#307                            AUTHORIZE W. SCOTT BIAS, PRESIDENT, CABELL

                                    COUNTY COMMISSION TO SIGN SUBMITTAL OF

                                    BROWNFIELDS PETROLEUM ASSESSMENT GRANT

                                    APPLICATION, CABELL COUNTY

 

George Carico, Program Coordinator West Virginia Brownfields Assistance Center at Marshall University, stated this application would be in the amount of $200,000.00, which would not require matching funds.  Mr. Carico further stated this money would be used to redevelop petroleum properties in Cabell County. 

 

Robert L. Bailey, Commissioner, moved to authorize W. Scott Bias, President, to sign submittal of Brownfields Petroleum Assessment Grant Application, in the amount of $200,000.00.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#308                            LETTER, CABELL COUNTY COMMISSION

 

                                    EMPLOYMENT – CCEMS 

 

Nancy Cartmill, Commissioner, moved to approve the employment of Ashley M. Davis as a full time temporary EMT for CCEMS, effective October 19, 2007, with a rate of pay of $7.29 per hour.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#309                            LETTER, COUNTY CLERK

 

                                    EMPLOYMENT – COUNTY CLERK’S OFFICE

 

Nancy Cartmill, Commissioner, moved to approve the employment of Jessica Renee Turley as a full time employee, effective November 6, 2007, with an annual salary of $17,500.00.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#310                            APPEARING, KAREN COLE, CABELL COUNTY CLERK

 

                                    RE:  DISCUSSION/ACTION OF RELOCATION OF

                                             VOTING PRECINCTS IN CABELL COUNTY 

 

Robert L. Bailey, Commissioner, stated he had just received this information and would like more time to study this item.

 

 

THURSDAY, OCTOBER 18, 2007

PAGE FIVE

 

Karen Cole, County Clerk, stated the Commission had time if they wished to table this item until a later date.

 

Robert L. Bailey, Commissioner, moved to table this item until a later date.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

PLACE ON RECORD

 

Robert L. Bailey, Commissioner, moved to place on record the minutes from the Culloden Public Service District, Regular Meeting, August 15, 2007; Culloden Public Service District, Special Meeting, August 24, 2007; Cabell Huntington Convention & Visitors Bureau, Special Meeting, September 19, 2007; Greater Kanawha RC&D, Regular Meeting, August 15, 2007; Greater Kanawha RC&D, Regular Meeting, September 19, 2007; Pea Ridge Public Service District, Regular Meeting, August 9, 2007; Pea Ridge Public Service District, Special Meeting, August 23, 2007; Pea Ridge Public Service District, Regular Meeting, September 17, 2007; Salt Rock Water Public Service District, Regular Meeting, September 11, 2007; Salt Rock Water Public Service District, Special Meeting, September 21, 2007; Tri-State Airport Authority, Regular Meeting, August 16, 2007 and OTHER DOCUMENTATION TO BE RECORDED:  Cabell-Huntington Convention & Visitors Bureau, Inc., Financial Statements, Year Ended June 30, 2007, Cabell-Huntington Convention & Visitors Bureau, Inc., Statement of Revenue and Expenses, August 31, 2007 and September 30, 2007 and The Bank of New York, Various Trust Accounts, September 30, 2007.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, stated he was very concerned about Advantia who was the Administrator for the PEIA Retirees.  Commissioner Bailey further stated Advantia had made a deal with Medicare where the retirees would not be able to use their health insurance and Medicare.  Commissioner Bailey went on to say he had discussed this with our legislators and they indicated they would look into the matter.

 

Nancy Cartmill, Commissioner, thanked the Commission for the flowers they sent in memory of her husband, Larry Cartmill.

 

Stephen Zoeller, County Manager, informed the Commission the ground breaking for the new E-911 Center would be today at 1:00 p.m.

 

W. Scott Bias, President, adjourned the regular Commission meeting at 10:46 a.m., until the next regular scheduled meeting on Thursday, November 1, 2007, at 10:00 a.m.   

 

 

 

                                                            _____________________________________________

                                                                   PRESIDENT, COUNTY COMMISSION

 

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