COMMISSION MEETING

THURSDAY, JANUARY 25, 2007

 

PRESENT:                 W. SCOTT BIAS, PRESIDENT

                                    ROBERT L. BAILEY, COMMISSIONER

                                    NANCY CARTMILL, COMMISSIONER

                                    WILLIAM T. WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    CONNIE GRAY, ADMINISTRATOR FOR GRANTS,

                                    PLANNING AND PERMITS

 

ABSENT:                   SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES 

 

W. Scott Bias, President, called the regular meeting of the Cabell County Commission to order at 10:05 a.m.

 

APPROVE:

 

Nancy Cartmill, Commissioner, moved to approve the agenda as presented.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, Commissioner, moved to approve purchase orders #3561 B through #3805 B and pay jackets.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve the minutes from the regular Commission meeting of January 11, 2007, minutes from the special Commission meeting of January 16, 2007, erroneous assessments, land consolidation, split tickets and probate documentation.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#008                            AWARD CONTRACT-COURTHOUSE FACILITIES

                                    IMPROVEMENT AUTHORITY FUNDS

 

                                    RE:  RESTORATION OF 4TH AVENUE STEPS

 

Stephen Zoeller, County Manager, stated that $17, 000.00 was left in a previous Facilities Grant that would be used to restore the steps.  Mr. Zoeller further stated the low bid, in the amount of $21,085.00, from Keystone Waterproofing, Inc. would include the replacement of steps, replacement of stones and the restoration of the front area.  Mr. Zoeller went on to say the county would need to pay the additional $4,000.00 and he would recommend accepting the low bid. 

 

THURSDAY, JANUARY 25, 2007

PAGE TWO

 

Nancy Cartmill, Commissioner, asked if the added temporary step, currently being used, was in this design.  Mr. Zoeller replied yes it was and informed the Commission that he had asked Edward Tucker, an architect, to look at the design and Mr. Tucker had given a verbal recommendation that the design was better then what had been used previously and Mr. Tucker may provide additional information.  

 

Commissioner Cartmill stated she was concerned about the people falling and did not want anything there that would cause injury.  Commissioner Cartmill further stated the Commission had received a letter from the Preservation Committee stating that any work done on the porch, where the mosaic tile was placed, had to be reversible.  Mr. Zoeller replied they would work with the vendor in order to preserve the mosaic tile.

 

W. Scott Bias, President, stated that a different hand rail had been added by the step and he believed that was part of the cause of people falling.

 

After a discussion regarding design approval from the State Preservation Committee, Robert L. Bailey, Commissioner, moved to approve to award the contract for restoration of the 4th Avenue steps, contingent upon approval by the State Preservation Committee.  W. Scott Bias, President, seconded the motion and the vote was as follows:

 

                                    W. Scott Bias, President                                aye

                                    Robert L. Bailey, Commissioner                  aye 

                                    Nancy Cartmill, Commissioner                     nay    

 

#009                            AWARD CONTRACT – 4TH AVENUE SECOND ENTRY 

 

Stephen Zoeller, County Manager, stated three quotes had been received for adding an additional set of airlock doors inside the 4th Avenue entrance. Mr. Zoeller further stated he did have an informal discussion with the architect regarding the doors. 

 

After a lengthy discussion on the possible noise problem next to the County Clerk’s Office and other alternatives to help with the heat problem, Robert L. Bailey, Commissioner, moved to accept the low bid from Justice Glass, in the amount of $5,404.00, for installation of glass doors.  W. Scott Bias, President, seconded the motion and the vote was as follows:

 

                                    W. Scott Bias, President                                aye

                                    Robert L. Bailey, Commissioner                  aye

                                    Nancy Cartmill, Commissioner                     abstained

 

#010                            LETTER, ADELL CHANDLER, CIRCUIT CLERK

                                   

RE:  EMPLOYMENT  

 

Robert L. Bailey, Commissioner, moved to approve the employment of Lynette Black as a part time Deputy Clerk, effective February 2007, to help once the new filing system was installed.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

THURSDAY, JANUARY 25, 2007

PAGE THREE

 

#011                            APPEARING, WILLIAM T. WATSON, ESQUIRE

                                   

                                    RE:  PETITION TO RELEASE CLAIMS AGAINST

                                             THE ESTATE OF DONALD B. CRAWLEY DUE

                                             TO INSOLVENCY

 

William Watson, County Attorney, stated that HSBS Bank of Nevada had filed a claim on the Estate of Donald B. Crawley, however, the estate did not have sufficient funds to cover the debt.  Mr. Watson further stated he would recommend the Commission, due to insufficient funds, release the claim and allow the petitioner to file a final accounting in order to close the estate.

 

Nancy Cartmill, Commissioner, moved to approve the release of a claim by HSBC Bank of Nevada and to allow a final accounting in order to close the Estate of Donald B. Crawley.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#012                            APPEARING, J. ROGER SMITH, ESQUIRE

 

                                    RE:  APPROVAL OF A WAIVER OF SETTLEMENT

                                             IN THE ESTATE OF ALICE L. AMICK

 

William Watson, County Attorney, stated he had reviewed and found everything to be in order.  Mr. Watson further stated that Roger Smith, Fiduciary Commissioner, had completed his duties and no objections had been filed, therefore, he would recommend the Commission approve the waiver.

 

Robert L. Bailey, Commissioner, moved to approve the waiver of settlement in the Estate of Alice L. Amick.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#013                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RECLASSIFICATION - CCEMS

 

Nancy Cartmill, Commissioner, moved to approve the reclassification of Adam Wayne Burgess as a full time temporary Paramedic, effective January 26, 2007, with a rate of pay of $8.97; the reclassifications of Stephanie M. Harris and Lance Aurbey Johnson as full time Paramedics, effective January 26, 2007, with a rate of pay of $8.97.   Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

Commissioner Cartmill stated that she believed the employees at CCEMS should receive higher pay for the work that they perform. 

 

 

 

THURSDAY, JANUARY 25, 2007

PAGE FOUR

 

President Bias and Gordon Merry, CCEMS Director, explained that their work was tied into over time, however, there were problems with retirement issues causing turn-overs and perhaps these could be addressed sometime in the future.

 

#014                            LETTERS, CABELL COUNTY COMMISSION

 

                                    RE:  LETTER OF SUPPORT LWCF GRANT FOR THE

                                            GREATER HUNTINGTON PARK AND RECREATION

                                             DISTRICT

 

Nancy Cartmill, Commissioner, moved to approve sending letters to Senator Robert C. Byrd, Senator John D. Rockefeller, IV and Congressman Nick J. Rahall in support of the Land and Water Conservation Fund Grant for the Greater Huntington Park and Recreation District.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. 

 

#015                            LETTER, CABELL COUNTY COMMISSION

 

                                    RE:  APPROVAL OF MOUNTAIN STATE BLUE CROSS

                                             AND BLUE SHIELD HEALTH INSURANCE CONTRACT

 

Stephen Zoeller, County Manager, stated this was the annual renewal and after reviewing the claims for the last twelve months, the new contract was 10% higher due to claims being filed in 2006.

 

Nancy Cartmill, Commissioner, moved to approve the Mountain State Blue Cross and Blue Shield Health Insurance Contract.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

#016                            RESOLUTION, CABELL COUNTY

 

                                    RE:  EMPLOYMENT – CAFÉ DOWN UNDER

 

Robert L. Bailey, Commissioner, moved to table this item.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

 

DISCUSSION/ACTION REGARDING FINANCING OPTIONS FOR NEW COUNTY EMERGENCY RESPONSE CENTER AND BACKUP CENTER

 

Mike Davis, E-911 Director, stated it was time to explore finance options for the new E-911 Center and he would like some input from the Commission.

 

William Watson, County Attorney, stated if the Commission would like he would contact local banking institutions for ideas.

THURSDAY, JANUARY 25, 2007

PAGE FIVE

 

Mr. Davis also stated the county needed to consider a back-up center once E-911 moved to Norway Avenue.  Mr. Davis further stated it was recommended that the present center on 8th Avenue be used. 

 

W. Scott Bias, President, stated he would like more information regarding a back-up center before making  any decision.

 

DISCUSSION/ACTION REGARDING OPTIONAL EMPLOYEE PAYROLL DEDUCTIONS    

Stephen Zoeller, County Manager, stated that Karen Cole, County Clerk, Chris Tatum, Assistant County Manager and Candy Meadows-Johnson, Payroll Clerk, had been discussing guidelines for payroll deductions.  Mr. Zoeller went over the guidelines with the Commission and informed the Commission that if they approved this plan it would reduce payroll deductions from eleven companies to three because most of the companies only had one or two employees enrolled in their programs.     

 

Robert L. Bailey, Commissioner, suggested charging the companies for the payroll deductions and to hire another employee to help in payroll, if needed.

 

Robert L. Bailey, Commissioner, moved to adopt new procedures for payroll deductions.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

PLACE ON RECORD

 

Nancy Cartmill, Commissioner, moved to place on record the minutes from the Culloden Public Service District, Special Meetings, November 1, 2006, November 17, 2006, November 29, 2006, December 13, 2006 and December 27, 2006; Culloden Public Service District Regular Meetings, November 15, 2006 and December 20, 2006;  Greater Kanawha RC&D Council, Regular Meeting, December 20, 2006; Pea Ridge Public Service District, Regular Meeting, December 11, 2006, Pea Ridge Public Service District, Manager’s Report, December, 2006 and Pea Ridge Public Service District, Field Report, November, 2006; Salt Water Rock Public Service District, Special Meeting, December 12, 2006; Tri-State Airport Authority, Regular Meeting, November 16, 2006 AND OTHER DOCUMENTATION TO BE RECORDED Huntington-Cabell-Wayne Animal Control Shelter, Monthly Report, December, 2006; Milton Volunteer Fire Department, Compliance Audit, Fiscal Year July 1, 2005 through June 30, 2006 and The Bank of New York, Various Trust Accounts, December 31, 2006.  Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.

 

Mike Davis, E-911 Director, informed the Commission there would be a presentation by the architect regarding the new E-911 Center on January 31, 2007, at 1:00 p.m. in the Commission chambers.

 

 

 

 

THURSDAY, JANUARY 25, 2007

PAGE SIX

 

Mr. Davis also advised the Commission that House Bill #2525 would deal with the mapping project.

 

Karen Cole, County Clerk, informed the Commission they would need to set meeting dates to discuss changes in the precinct boundaries.

 

W. Scott, President, adjourned the meeting at 11:00 a.m., until the next scheduled meeting on Thursday, February 8, 2007, at 10:00 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                        _______________________________________

                                                                           PRESIDENT, COUNTY COMMISSION

 

 

 

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