COMMISSION MEETING

THURSDAY, DECEMBER 28, 2006

 

PRESENT:                 ROBERT L. BAILEY, PRESIDENT PRO-TEM

                                    NANCY CARTMILL, COMMISSIONER

                                    WILLIAM T. WATSON, COUNTY ATTORNEY

                                    STEPHEN ZOELLER, COUNTY MANAGER

                                    CONNIE GRAY, ADMINISTRATOR FOR GRANTS,

                                    PLANNING AND PERMITS

                                   

ABSENT:                   SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

                                    CHRIS TATUM, ASSISTANT COUNTY MANAGER

                                    FOR PERSONNEL AND PURCHASING 

 

                                    W. SCOTT BIAS, PRESIDENT

                                    (PRESIDENT BIAS TELECONFERENCED INTO THE

                                     MEETING)

 

Robert L. Bailey, President Pro-tem, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

Nancy Cartmill, Commissioner, moved to approve the agenda as presented.  Robert L. Bailey, President Pro-tem, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve purchase orders #3080 B through #3267 B and pay jackets.  Robert L. Bailey, President Pro-tem, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve the minutes from the November 30, 2006 regular Commission meeting, the December 14, 2006, regular Commission meeting, erroneous assessments, land consolidations, split tickets and probate documentation.  Robert L. Bailey, President Pro-tem, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield and Fort Dearborn Medical Life, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  Robert L. Bailey, President Pro-tem, seconded the motion and the vote was unanimous.  

 

“OPEN BIDS”           FOR THE REPAIR OF EXTERIOR MASONRY ON THE

                                    FOURTH AVENUE SIDE OF THE CABELL COUNTY

                                    COURTHOUSE – POSTPONED TO JANUARY 11, 2007

 

Stephen Zoeller, County Manager, explained that during the pre-bid conference, a discussion with the contractors resulted with several modifications of the plans, therefore, the contractors had requested a later date for the opening of bids.

THURSDAY, DECEMBER 28, 2006

PAGE TWO

 

W. Scott Bias, President, moved to postpone the opening of bids until the January 11, 2007 meeting.

 

Nancy Cartmill, Commissioner, stated she was concerned about the way this project was placed out for bid.  Commissioner Cartmill went on to say that the Commission violated their own policy in the method that was used and she was concerned the process may cause problems if not done correctly. 

 

Stephen Zoeller, County Manager, stated that Karen Cole, County Clerk, had brought this matter to his attention.  Mr. Zoeller further stated that since the Commission had voted from the bench to place this project out for bid, he did not prepare a resolution for the advertisement of the bid and he did not believe this would cause a problem.

 

 Nancy Cartmill, Commission, stated that since the law calls for a process and the Commission had established a process many years ago and until the Commission changed that policy, she believed it was a problem and that the Commission must follow the correct procedure.  Commissioner Cartmill went on to say that it really bothered her that she did not have the opportunity to review the bid specs before it was placed in the newspaper,

 

William Watson, County Attorney, stated that since the Commission voted on placing this project out for bid at their regular meeting, it was not illegal, however, since the Commission did have a policy on the bidding process they should follow that procedure in the future.

 

W. Scott Bias, President, stated he agreed with Mr. Watson that the bid advertisement was legal and went on to say there had been no intention of violating protocol.  President Bias further stated he did not want to spend money to re-advertise the bid.   

 

After a lengthy discussion, Robert L. Bailey, President Pro-tem, seconded the motion to postpone the opening of the bids until January 11, 2007, and the vote was as follows:

 

                                                W. Scott Bias, President,                               aye

                                                Robert L. Bailey, President Pro-tem            aye                                                                  Nancy Cartmill, Commissioner                     nay

 

#373                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE RELEASE AND

                                             SUBSTITION OF COLLATERAL BONDS BY

                                             FIRST SENTRY BANK    

 

Nancy Cartmill, Commissioner, moved to approve the release and substation of collateral bonds by First Sentry.  Robert L. Bailey, President Pro-tem, seconded the motion and the vote was unanimous.  Exhibit (A)  

 

 

 

THURSDAY, DECEMBER 28, 2006

PAGE THREE

 

#374                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  IN THE MATTER OF THE BOARD OF EQUALIZATION

                                             AND REVIEW, CABELL COUNTY PROPERTY TAX

                                             ASSESSMENTS FOR TAX YEAR 2007

 

Nancy Cartmill, Commissioner, moved to approve the dates for the Board of Equalization and Review Board for the 2007 tax assessments.  Robert L. Bailey, President Pro-tem seconded the motion and the vote was unanimous.  Exhibit (B)

 

#375                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  RECLASSIFICATION – CCEMS  

 

Nancy Cartmill, Commissioner, moved to approve the reclassification of Chad S. Ward as an Assistant Supervisor for CCEMS, effective December 29, 2006, with a rate of pay of $ 10.18 per hour.  Robert L. Bailey, President Pro-tem, seconded the motion and the vote was unanimous. 

 

#376                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  EMPLOYMENT

 

Nancy Cartmill, Commissioner, moved to approve the employment of Amanda Shantel Adams as a part-time employee for the Cabell County Commission, effective January 2, 2007, with a rate of pay of $8.00 per hour.  Robert L. Bailey, President Pro-tem, seconded the motion and the vote was unanimous.

 

#377                            DISCUSSION/ACTION REGARDING FOURTH AVENUE

                                    ENTRANCE TO COURTHOUSE 

 

Stephen Zoeller, County Manager, this was in regards to placing a double entry in the 4th Avenue side of the Courthouse in order for visitors to be out of the bad weather.  Mr. Zoeller further stated he had received a quote, in the amount of $6,000.00. 

 

Nancy Cartmill, Commissioner, asked if the State Historical Committee had approved this plan and Mr. Zoeller replied they had and as long as it was an interior issue, they were compliant.    

 

Teresa Powell, Chief Deputy Clerk, stated that Karen Cole, County Clerk, was concerned that a second set of doors would cause noise that would disrupt the Probate Office.  Ms. Powell further stated that Mrs. Cole asked if a barrier could be placed on both sides of the hallway to buffer the noise. 

 

Commissioner Cartmill stated she would like for an architect to do a design so that whatever was constructed would be correct.

THURSDAY, DECEMBER 28, 2006

PAGE FOUR

 

William Watson, County Attorney, recommended that the Commission retain someone to design a plan for the entrance and to place the specs out for bid.

 

Nancy Cartmill, Commissioner, moved to hire Edward Tucker, as Mr. Tucker was doing other work for the Courthouse, to design a second set of doors and to prepare specs to be placed out for bid.  The motion died for a lack of seconded.

 

W. Scott Bias, President, stated he did not believe an architect was needed for this project, however, he believed this should be placed out for bid.

 

W. Scott Bias, President, moved to approve placing the second set of doors out for bid. 

 

Nancy Cartmill, Commissioner asked who would draw up the specs and Mr. Zoeller stated that he and Connie Gray, Administrator of Grants, Planning and Permits, would prepare the specifications.

 

Robert L. Bailey, President Pro-tem, seconded President Bias’s motion and the vote was as follows:  

 

                                                W. Scott Bias, President                                aye  

                                                Robert L. Bailey, President Pro-tem            aye

                                                Nancy Cartmill, Commissioner                     nay

 

PLACE ON RECORD:

 

Nancy Cartmill, Commissioner, moved to approve placing on record the minutes from the Greater Kanawha RC&D Area Council, November 15, 2006; Pea Ridge Public Service District, Regular Meeting, November 13, 2006; Pea Ridge Public Service District, Manager’s Report, November, 2006; Salt Rock Water Public Service District, Special Meeting, November 14, 2006 AND OTHER DOCUMENTATION TO BE RECORDED:  State of West Virginia, Disbursement Audit Report of the Barboursville Volunteer Fire Department for the Years ended June 30, 2003, 2002 and 2001; Cabell-Huntington Health Department Environmental Health Combined Narrative, September, 2006, Cabell-Huntington Health Department Environmental Health Combined Narrative, October, 2006; Huntington-Cabell-Wayne Animal Control Shelter, Monthly Report, November, 2006; State of West Virginia, Disbursement Audit Report of the Green Valley Volunteer Fire Department for the Years ended June 30, 2004, 2003 and 2002 and the Bank of New York, Various Trust Account Information, November 30, 2006.  Robert L. Bailey, President Pro-tem, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, President Pro-tem, requested that a discussion regarding the consolidation of the Public Sewer Districts Boards be placed on the next agenda.

 

 

 

THURSDAY, DECEMBER 28, 2006

PAGE FIVE

 

President Pro-tem Bailey stated that Ottie Adkins, County Assessor, and his staff received a letter from members of the Property Evaluation Training and Procedures Commission commending the County Assessors’ Office on the excellent job they perform.

 

W. Scott Bias, President, requested that Mr. Zoeller and Karen Cole, County Clerk, discuss the withdrawal of pay from employees paychecks regarding certain plans and that the issue be placed on an agenda.

 

Robert L. Bailey, President Pro-tem, adjourned the meeting at 10:40 a.m., until the next scheduled meeting on Thursday, January 11, 2007, at 10:00 a.m. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                            ___________________________________________

                                                                  PRESIDENT, COUNTY  COMMISSION 

 

 

 

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