COUNTY COMMISSION MEETING

THURSDAY, FEBRUARY 10, 2005

 

PRESENT:                 ROBERT L. BAILEY, PRESIDENT

                                    NANCY CARTMILL, COMMISSIONER

                                    W. SCOTT BIAS, COMMISSIONER

                                    WILLIAM T. WATSON, COUNTY ATTORNEY

                                    GLENN WHITE, COUNTY MANAGER

                                    SHARON ROSS, ASSISTANT COUNTY MANAGER

                                    FOR BILLABLES AND PAYABLES

 

Robert L. Bailey, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

 

APPROVE:

 

Nancy Cartmill, Commissioner, moved to approved the agenda as presented.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve purchase orders #3891 Y through #4092 Y and pay jackets.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Nancy Cartmill, Commissioner, moved to approve the minutes of the January 27, 2005 regular Commission meeting, February 1, 2005 special Commission meeting, erroneous assessments, land consolidations, split tickets and probate documentation.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

W. Scott Bias, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#035                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  RELEASE AND SUBSTITUTION OF COLLATERAL

                                             BONDS BY HUNTINGTON BANK

 

Nancy Cartmill, Commissioner, moved to approve the release and substitution of collateral bonds by Huntington Bank.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (A)

 

#036                            APPEARING, KIM WOLFE, SHERIFF, SGT. MIKE 

                                    MCCALLISTER AND SGT MIKE CLARK OF THE

                                    DEPUTY SHERIFF’S ASSOCIATION

 

                                    RE:  DISCUSS BUDGETARY MATTERS FOR 2005-2006

                                             FISCAL YEAR

THURSDAY, FEBRUARY 10, 2005

PAGE TWO

 

Sgt. Mike Clark, Deputy Sheriff, stated that the Deputy Sheriffs had not had a pay raise since 2000 and he believed it was the reason the department was losing officers to other agencies.

 

Sgt. Mike McCallister, Deputy Sheriff, passed out information regarding the pay scale of other agencies in Cabell County and the pay scale of other counties in West Virginia.  Sgt. McCallister stated he believed it would be a shame for the department to lose good officers because the pay was too low. 

 

The Commission informed those present that they all agreed the deputies needed a raise, along with the rest of the Courthouse employees, but stated the county because, of financial circumstances, would be hard pressed to give pay raises at this time.  The Commission agreed that all employees deserve a pay raise if money could be found.

 

W. Scott Bias, Commissioner, moved to take this matter under advisement.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

Robert L. Bailey, President, asked how many deputies were employed in the Sheriff’s Department and he was informed the department employed forty deputies.

 

#037                            LETTER, KIM WOLFE, SHERIFF

 

                                    RE:  PURCHASE OF A 2005 CROWN VICTORIA ON

                                             STATE CONTRACT

 

Glenn White, County Manager, informed the Commission that one of the road patrol vehicles was totaled in December and the Sheriff was requesting to purchase a vehicle with the proceeds from the insurance, with the reminder of the cost coming from the Concealed Weapons Account. Mr. White said the vehicle would be purchased by state contract.

 

Nancy Cartmill, Commissioner, moved to approve the purchase of a 2005 Crown Victoria for the Sheriff’s Department.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#038                            ANNUAL MAINTENANCE AGREEMENT, CABELL COUNTY

                                    COMMISSION AND CONTROL SCREENING, LLC

 

                                    RE:  X-RAY SCANNER MACHINES

 

Glenn White, County Manager, explained that the county’s warranty period had expired for the two x-ray machines in the Courthouse and this agreement with Control Screening would provide maintenance for one year.

 

Nancy Cartmill, Commissioner, moved to approve the maintenance agreement with Control Screening, for the two x-ray machines, at a total of $7,650.00.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

THURSDAY, FEBRUARY 10, 2005

PAGE THREE

 

#039                            APPEARING, CHARLES WOOLCOCK AND DINA FOSTER

                                    PEA RIDGE PUBLIC SERVICE DISTRICT

 

                                    RE:  UPDATE ON WET LAND AT GUYAN ESTATES

 

Charles Woolcock, Vice Chairman of the Pea Ridge Public Service District, gave background information and an update on the Pea Ridge Public Service District.  Mr. Woolcock reported the Pea Ridge PSD had acquired the Ohio River PSD and was now serving 4400 customers in Cabell County.  Mr. Woolcock stated the Pea Ridge PSD served areas around Route 60 East, Eastern Heights, Cedar Crest, East Campbell Heights, East and West Pea Ridge, Alternate Route 10 including Guyan Estates, the Western Regional Jail and parts of Rt 2, that include Ciders Avenue and Hillview.

 

Dina Foster, Pea Ridge PSD General Manager, stated that in August 2003 the Pea Ridge PSD started a major construction project at a cost $13,112,500.00.  Ms. Foster explained the construction project to the Commission.

 

Ms. Foster informed the Commission that the Pea Ridge PSD had turned the Guyan Estates lagoon into a wetland.

 

Robert L. Bailey, President, asked if the sewer rates would ever be reduced.  Ms. Foster stated it would not be realistic to think that would happen because in the near future old lines would need to be replaced and due to possible projects to meet future needs.

 

#40                              LETTER, BETTY P. SARGENT, MAYOR CITY OF MILTON

           

                                    RE:  REQUEST THE DONATION OF A 1992 DODGE RAM 350

                                             WHITE VAN FOR THE CITY OF MILTON LAW

                                             ENFORCEMENT 

 

Nancy Cartmill, Commissioner, moved to approve donating a vehicle, from CCEMS, to the City of Milton.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#041                            AWARD OF CONTRACT

 

                                    RE:  ONE (1) IBM E-SERVER I-SERIES I5 MODEL 9406-520                                                AND MIGRATION SERVICES FOR CABELL COUNTY

                                               EMERGENCY RESPONSE CENTER

 

Glenn White, County Manager, informed the Commission that a letter had been received from Shirley Lawson, E-911 Director, stating that Systems Administrator, Jr. R. VanOoteghem, had reviewed the bids for the AS400 computer and their recommendation would be to accept the bid from H.T.E. VAR, LLC, as the bid met the specifications.

 

THURSDAY, FEBRUARY 10, 2005

PAGE FOUR

 

W. Scott Bias, Commissioner, moved to approve the bid from H.T.E, in the amount of $50,630.00, for the AS400 computer.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#042                            AWARD OF CONTRACT

 

                                    RE:  SIX (6) SETS OF NIGHT VISION GOGGLES FOR THE

                                             CABELL COUNTY SHERIFF’S DEPARTMENT

 

Glenn White, County Manager, stated the Commission had received a letter from Sheriff Wolfe recommending awarding the bid for the six sets of night goggles to Tactical & Survival Specialties.  Sheriff Wolfe stated in his letter that the bid had been reviewed and found to have met the specifications.

 

W. Scott Bias, Commissioner, moved to award the bid to Tactical & Survival Specialties, for six (6) sets of night goggles, at a total of $22,279.83.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#043                            AWARD OF CONTRACT

 

                                    RE:  ONE (1) 2005 FORD E450 SUPER DUTY COMMERCIAL

                                             STRIP CHASSIS VEHICLE (OR EQUAL) WITH DUAL

                                             REAR WHEELS FOR THE CABELL COUNTY

                                             SHERIFF’S DEPARTMENT SPECIAL OPERATIONS

                                             UNIT

 

Glenn White, County Manager, stated the Sheriff’s Department had reviewed the bid for the Ford E450 vehicle and they recommended the bid be awarded to Sirchie Company.

 

Nancy Cartmill, Commissioner, moved to approve the bid for the Ford E450 super duty vehicle, at a cost of $126,048.00, from Sirchie Company.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#044                            INDEPENDENT CONTRACTOR’S AGREEMENT

 

                                    RE:  GREGORY A. EDENS AND TERRI L. EDENS

                                             CABELL COUNTY 4-H CAMP

 

Nancy Cartmill, Commissioner, moved to approve  a one year agreement between the Cabell County Commission and Gregory and Terri Edens as independent contractors for the 4-H Camp.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (B)

 

 

THURSDAY, FEBRUARY 10, 2005

PAGE FIVE

 

#045                            AGREEMENT, CABELL COUNTY COMMISSION AND

                                    LARRY ELLIS, ARCHITECTS, INC.

 

                                    RE:  SCHEMATIC DESIGN PHASE FOR THE CABELL

                                             COUNTY COURTHOUSE JAIL ANNEX RETROFIT

                                             AND THE COURTHOUSE TO ANNEX CONNECTION

                                             ADDITION

 

Glenn White, County Manager, stated this was an agreement between the County Commission and architect Larry Ellis for preliminary services regarding a possible project on the jail site at a later date.

 

W. Scott Bias, Commissioner, moved to approve the contract with Larry Ellis, Architects, Inc.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#046                            APPROVE TERMS AND CONDITIONS FOR PURCHASE OF

                                    WINDOWS BLINDS FROM FABRIC TOWN INTERIORS, INC,

                                    COURTROOM #2, AND RELATED OFFICES

 

Glenn White, County Manager, informed the Commission that three estimates had been received concerning the blinds for Courtroom #2 and the purchase would come from the Judicial Fund.

 

Nancy Cartmill, Commissioner, moved to approve the purchase of blinds for Courtroom #2, from Fabric Town Interiors, Inc.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. 

 

#047                            LEASE AGREEMENT BETWEEN CABELL COUNTY

                                    COMMISSION AND BRANCH BANKING AND TRUST 

                                    COMPANY

 

                                    RE: LEASE OF THREE (3) JEEP LIBERTIES FOR HOME

                                            CONFINEMENT

 

W. Scott Bias, Commissioner, moved to approve the lease purchase agreement through Branch Banking & Trust for three Jeep Liberties for Home Confinement.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (C) 

 

#048                            LETTER, CABELL COUNTY COMMISSION

           

                                    RE:  ESTATE OF HERMAN H. MCCALLISTER

 

 

 

THURSDAY, FEBRUARY 10, 2005

PAGE SIX

 

Glenn White, County Manager, stated the Commission had been advised that Herman G. McCallister was in possession of the Last Will and Testament of Herman H. McCallister and   this letter was to direct Mr. McCallister to produce the will for probate.

 

Nancy Cartmill, Commissioner, moved to approve sending a letter to Herman G. McCallister regarding the will of Herman H. McCallister. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

#049                            AGREEMENT FOR ISSUANCE OF PERMIT TO USE

                                    COURTHOUSE GROUNDS

 

                                    RE:  RIVER CITIES LIGHTHOUSE CHURCH/EASTER EGG

                                             HUNT/MARCH 26, 2005, 1:00 P.M.-3:30 P.M.

 

Nancy Cartmill, Commissioner, moved to approve the use of the Courthouse grounds for River Cities Lighthouse Church’s Easter Egg Hunt, March 26, 2005.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

$050                            RESOLUTION, GENERAL FUND COUNTY BUDGET

                                    REVISION #2, FY 2004-2005

 

Nancy Cartmill, Commissioner, moved to approve General Fund County Budget Revision #2.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.  Exhibit (D)

 

#051                            AUDIT EXIT CONFERENCE, WEST VIRGINIA STATE

                                    AUDITOR’S OFFICE, CHIEF INSPECTOR DIVISION,

                                    FY 2003-2004 AUDIT OF CABELL COUNTY’S FINANCIAL

                                    STATEMENTS

 

Glenn White, County Manager, stated there were a number of findings sited in the audit and he would recommend that the office holders be given time to review these findings and then provide a response to the Chief Inspector’s Division.

 

Mary Ann Claytor, Auditor from the Chief Inspector Division, stated that most of the adjustments were with the Sheriff’s Settlement and some other very small adjustments to the financial statement. 

 

Kim Wolfe, Sheriff, stated he had met with Ms. Claytor and would do so again on these matters.

 

#052                            LETTER, CABELL COUNTY COMMISSION

 

                                    RE:  TERMINATION OF INDEPENDENT CONTRACTOR

                                             AGREEMENT

THURSDAY, FEBRUARY 10, 2005

PAGE SEVEN

 

W. Scott Bias, Commissioner, moved to go into executive session.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. 

 

The Commission recessed the meeting at 11:01 a.m. to go into Executive Session.

 

The Commission reconvened the regular session at 11:17 a.m., with no action taken.

 

W. Scott Bias, Commissioner, moved to table item #052 until the February 24, 2005 meeting.  Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

 

#053                            RESOLUTION, CABELL COUNTY COMMISSION

 

                                    RE:  ADOPTION OF SEAT BELT SAFETY POLICY

 

Glenn White, County Manager, stated that in order to receive funds from Federal Grants through the Criminal Justice System, the county was requested to have a seat belt policy in place.

 

Nancy Cartmill, Commissioner, moved to adopt the resolution establishing a policy and procedure for seat belt use for employees of Cabell County.  W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

 

CITIZENS REGISTERED TO SPEAK

 

Robert Hunt and William “Billie Joe” Winkoop requested that they be placed on the agenda for the February 24, 2005 meeting, in reference to a waterline on the 4-H Camp Road.  Mr. White stated the item would be placed on the next agenda.

 

Robert L. Bailey, President, adjourned the meeting at 11:30 p.m., until the next regular meeting scheduled February 24, 2005 at 10:00 a.m.

 

 

 

 

 

 

 

 

 

                                                                        _______________________________________

                                                                           PRESIDENT, COUNTY COMMISSION  

 

 

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