COMMISSION MEETING
THURSDAY, OCTOBER 6, 2005
PRESENT: ROBERT L. BAILEY, PRESIDENT
NANCY CARTMILL, COMMISSIONER
W. SCOTT BIAS, COMMISSIONER
WILLIAM T. WATSON, COUNTY ATTORNEY
STEPHEN ZOELLER, COUNTY MANAGER
SHARON ROSS, ASSISTANT COUNTY MANAGER
FOR BILLABLES AND PAYABLES
CHRIS TATUM, ASSISTANT COUNTY
MANAGER
FOR PERSONNEL AND PURCHASING
Robert L. Bailey, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
Nancy Cartmill, Commissioner, moved to approve the agenda as presented. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
W. Scott Bias, Commissioner, moved to approve purchase orders #1605 A through #1833 A and pay jackets. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve the minutes from the September 22, 2005 Commission meeting, erroneous assessments, land consolidation, split tickets and probate documentation. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
W. Scott Bias, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company and Fort Dearborn Medical Life, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
CITIZENS REGISTERED TO SPEAK
William Smith, Superintendent of Cabell County Schools, appeared before the Commission with information regarding the Special Bond Election to be held on January 28, 2006.
“OPEN BIDS” CABELL
COUNTY COURTHOUSE ROOF
Chris Tatum, Assistant County Manager, informed the Commission that one bid had been received for repairs on the Courthouse roof. Mr. Tatum asked if anyone present had a proposal to submit and no other bids were presented.
Mr. Tatum stated the bid was from Fair Fax Inc. and Mr. Tatum recommended the Commission review the bid as there were several options to consider.
THURSDAY, OCTOBER 6, 2005
PAGE TWO
W. Scott Bias, Commissioner, moved to take the bid under advisement for approval at a later meeting. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#296 DISCUSSION/SELECTION
RE:
CABELL COUNTY’S VOTING EQUIPMENT
Stephen Zoeller, County Manager, informed the Commission that he and Karen Cole, County Clerk, had been working together to provide the Commission with information on the different options the Commission must consider in order to select a voting system for Cabell County. Mr. Zoeller went on to say the Commission must decide by October 15, 2005 what voting system Cabell County would use that would be in compliance with federal HAVA laws.
Mr. Zoeller stated the preferred option would be to continue with the touch screen system, however, one of the problems of using this system would be the expense to bring the system up to date in order to meet state requirements and to comply with federal election laws. Mr. Zoeller further stated that he and Mrs. Cole were working with the Secretary of State’s Office and the vendor, Election Systems & Software, to bridge the gap between what the vendor stated the cost would be to update the equipment and what the county could afford.
Mr. Zoeller explained to the Commission the guidelines for the state loan procedures.
Mr. Zoeller stated he was concerned that if the Commission should decide on the Optical Scan System there would be the cost of printing ballots of approximately $100,000.00 per election cycle.
Karen Cole, County Clerk, stated her preference would be the touch screen, however, she certainly understood the Commission constraints with regards to the budget. Mrs. Cole further stated that the Commission should, when making their decision, consider the costs of printing ballots for the Optical Scan System Mrs. Cole went on to say that ballots would need to be printed for early voting, absentee voting and ballots for the precincts, with many of those ballots being destroyed after the election. Mrs. Cole stated she believed that the cost of the ballots would out-weight the additional cost of the touch screen system.
Scott Bias, Commissioner, moved not to purchase the DRE Voting System and to have a Special Meeting Wednesday, October 12, 2005 at 10:00 a.m., in order at this time, to collect more facts and to see if the Commission could obtain a written and better proposal from Election Systems and Software. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, OCTOBER 6, 2005
PAGE THREE
#297 RESOLUTIONS, CABELL COUNTY
COMMISSION
RE:
IN THE MATTER OF PROPOSED PRECINCT
LOCATION CHANGE OF PRECINCT 13 FROM
CABELL HUNTINGTON HEALTH DEPARTMENT
TO MILLER ELEMENTARY SCHOOL
RE:
IN THE MATTER OF PROPOSED PRECINCT
LOCATION CHANGE OF PRECINCTS 21 AND 23 FROM
CABELL COUNTY BOARD OF EDUCATION TO
FAIRFIELD EAST
COMMUNITY BUILDING
Karen Cole, County Clerk, appeared before the Commission to explain the proposed precinct changes. Mrs. Cole stated that due to the closing of the Cabell Huntington Health Department, Precinct 13 would be permanently changed to Miller School. Mrs. Cole further stated that Precinct 21 and Precinct 23 would move back to their original location in the Fairfield East Community Building, now that they had completed the renovation.
W. Scott Bias, Commissioner, moved to approve the proposed precinct
location change of Precinct 13 from Cabell Huntington Health Department to
Miller School and to approve the location change of Precincts 21 and 23 from
the Board of Education to the Fairfield East Community Building. Nancy Cartmill, Commissioner, seconded
the motion and the vote was unanimous. Exhibit (A)
#298 RESOLUTION, CABELL COUNTY COMMISSION
RE:
IN THE MATTER OF PROPOSED TEMPORARY
PRECINCT LOCATION CHANGE OF PRESINCTS
20 AND 27 FROM
VETERANS’ MEMORIAL FIELD
HOUSE TO CABELL COUNTY
BOARD OF
EDUCATION
Mrs. Cole stated that the Veterans’ Memorial Field House was not available for the Special School Bond Election and Precinct 20 and Precinct 27 would need to be temporarily relocated.
Nancy Cartmill, Commissioner, moved to approve the proposed temporary
precinct location change of Precincts 20 and 27 from Veterans’ Memorial Field House
to the Cabell County Board of Education.
W. Scott Bias, Commissioner, seconded the motion and the vote was
unanimous. Exhibit (B)
THURSDAY, OCTOBER 6, 2005
PAGE FOUR
#299 RESOLUTION, CABELL COUNTY COMMISSION
RE:
IN THE MATTER OF THE PLEDGING OF
COLLATERAL BONDS BY FIRST SENTRY BANK
W. Scott Bias, Commissioner, moved to approve the pledging of Collateral
Bonds by First Sentry Bank. Nancy
Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit
(C)
#300 APPEARING, PAUL A. RYKER, ESQUIRE
RE:
PETITION OF JOYCE A. HATCHER TO SUCCEED TO
APPOINTMENT AS ADMINISTRATRIX
OF THE
ESTATE OF MINNIE
MAE HATCHER HINCHMAN,
DECEASED
Paul Ryker, Attorney representing Joyce A. Hatcher, appeared before the Commission to request that his client be appointed as Administratrix of the Estate of Minnie Mae Hatcher Hinchman. Mr. Ryker stated that the Sheriff was presently administrating this estate and Ms. Hatcher was willing to act as the Administrator. Mr. Ryker also requested there be a reasonable bond set for Ms. Hatcher.
William Watson, County Attorney, stated he had reviewed the petition and found it to be in order and would recommend a $50,000.00 bond until the assets could be determined. Mr. Watson also stated he had discussed this matter with Tom Bell, Chief Tax Deputy, and that he did not have any objections to the petition.
Nancy Cartmill, Commissioner, moved to approve the order to substitute Joyce A. Hatcher as Administratrix of the Estate of Minnie Mae Hatcher Hinchman. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.
#301 AWARD BIDS FOR ARCHITECTURAL
SERVICES FOR
CABELL COUNTY EMERGENCY MEDICAL
SERVICES
AMBULANCE STATION TO BE LOCATED AT
GALLAHER
SCHOOL PROPERTY
Gordon Merry, III, CCEMS Director, stated the architect committee met with Edward Tucker to negotiate a contract for the new ambulance station on Norway Avenue. Mr. Merry further stated that the architectural services would be at a rate of 7% of the project cost, with a cap of $52,000.00 and a minimum of $49,000.00.
Mr. Merry explained to the Commission that on page 10 of the contract there was a mistake that needed to be corrected. Mr. Merry stated the contract should read $52,000.00 instead of $52,500.00.
THURSDAY, OCTOBER 6, 2005
PAGE FIVE
W. Scott Bias, Commissioner, moved to approve the awarding of the bid
for architectural services for the new ambulance station to Edward Tucker
Architects, Inc. and to approve the contract with the correction, located on
page 10, to read $52,000.00. Nancy
Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#302 RESOLUTION, CABELL COUNTY COMMISSION
RE:
IN SUPPORT OF LOCATING A UNITED STATES
POSTAL SERVICE OFFICE AT GALLAHER VILLAGE
W. Scott Bias, Commissioner, moved to approve the adoption of a
resolution in support of locating a United States Postal Service Office at
Gallaher Village. Nancy Cartmill,
Commissioner, seconded the motion and the vote was unanimous. Exhibit
(D)
#303 RESOLUTION, CABELL COUNTY COMMISSION
REAPPOINTMENT/JIM G. CALL
Nancy Cartmill, Commissioner, moved to approve the reappointment of Jim
G. Call as a member to the Board of Directors of Cabell Huntington Hospital,
effective immediately and ending September 30, 2008. W. Scott Bias, Commissioner, seconded the motion and the vote
was unanimous. Exhibit (E)
#304 RESOLUTION, CABELL COUNTY COMMISSION
REAPPOINTMENT/STEVE LAWRENCE
W. Scott Bias, Commissioner, moved to approve the reappointment of Steve
Lawrence as a Commissioner to the Culloden Public Service District, effective
November 1, 2005 and ending October 31, 2011.
Nancy Cartmill, Commissioner, seconded the motion and the vote was
unanimous. (F)
#305 LETTER, RESOLUTION AND APPLICATION
RE:
LEGISLATIVE DIGEST GRANT FUNDS
CULLODEN VOLUNTEER FIRE DEPARTMENT
$15,000.00
Connie Gray, Administrator of Grants, Planning and Permits, explained that the funds from this grant would be used to purchase a 2005 Dodge Durango for the Culloden Volunteer Fire Department.
W. Scott Bias, Commissioner, moved to approve the filing of an
application for grant funds, in the amount of $15,000.00, for the Culloden
Volunteer Fire Department. Nancy
Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit
(G)
THURSDAY, OCTOBER 6, 2005
PAGE SIX
#306 RESOLUTION, CABELL COUNTY GENERAL
FUND
BUDGET REVISION #1
Stephen Zoeller, County Manager, explained this revision was approved at a previous meeting to take the interest from the tax collections and place the funds back into the Drug Account.
Nancy Cartmill, Commissioner, asked if the Commission had received the requested information from the Sheriff concerning the accounting of the Drug and Weapons accounts. Commissioner Cartmill was told the information had not been received, however, the Sheriff had indicated the Commission would be provided with this information.
W. Scott Bias, Commissioner, moved to approve County General Fund Budget
Revision #1. Nancy Cartmill,
Commissioner, seconded the motion and the vote was unanimous. Exhibit
(H)
Robert L. Bailey, President, stated he was concerned about the up-coming suit regarding the jail and he wondered if the Commission should place money in escrow until the case was settled. President Bailey further stated he would like this matter placed on the next agenda.
W. Scott Bias, Commissioner, stated the Commission needed to place on the agenda an item concerning the replacement of the Director of E-911, who would be retiring December 31, 2005.
Robert L. Bailey, President, adjourned the meeting at 11:00 a.m., until the next regular scheduled meeting on Thursday, October 20, 2005 at 10:00 a.m.
_____________________________________________
PRESIDENT,
COUNTY COMMISSION
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