COMMISSION MEETING

COMMISSION MEETING

THURSDAY, JUNE 2, 2005

PRESENT: ROBERT L. BAILEY, PRESIDENT

NANCY CARTMILL, COMMISSIONER

W. SCOTT BIAS, COMMISSIONER

WILLIAM T. WATSON, COUNTY ATTORNEY

GLENN WHITE, COUNTY MANAGER

ABSENT: SHARON ROSS, ASSISTANT COUNTY MANAGER

FOR BILLABLES AND PAYABLES

Robert L. Bailey, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

APPROVE:

Nancy Cartmill, Commissioner, moved to approve the agenda as presented. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

W. Scott Bias, Commissioner, moved to approve purchase orders #5979 Y through #6258 Y and pay jackets. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

Nancy Cartmill, Commissioner, moved to approve the minutes from the May 17, 2005 regular Commission meeting, erroneous assessments, land consolidation, split tickets and probate documentation. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

W. Scott Bias, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield Company and Fort Dearborn Life Insurance Company, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund and to Larry E. Ellis, Architect, Inc., P. O. #6259Y 01-424-57, $30,5000.00 and P. O. #6260Y 07-712-57, $31,250.00. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

“OPEN BIDS” TO MAKE IMPROVEMENTS TO THE PARKING

LOT AT THE YMCA KENNEDY CENTER LOCATED

5800 OHIO RIVER ROAD, HUNTINGTON

Glenn White, County Manger, stated that two bids had been received for improvements to the parking lot at the YMCA Kennedy Center and also asked if anyone in the audience had a bid to submit. No one present submitted a bid.

Mr. White stated the first bid was from Rick Eplion Paving, in the amount of $19,870.00, and the second bid was from Blacktop Industries, in the amount of $16,535.00. Mr. White recommended the Commission take these bids under advisement to make sure they met the specs and bring back to the next meeting for approval.

THURSDAY, JUNE 2, 2005

PAGE TWO

#151 CERTIFICATIONS OF DELIVERY OF REAL AND

PERSONAL TAX BOOKS FOR 2005 TAX BOOKS

Nancy Cartmill, Commissioner, moved to approve the certification of delivery of Real and Personal Tax Books for 2005. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

#152 PROCLAMATIONS, CABELL COUNTY COMMISSION

RE: HONORING THE CABELL MIDLAND HIGH

SCHOOL CROSS COUNTRY TEAM

HONORING THE CABELL MIDLAND HIGH

SCHOOL TRACK TEAM

HONORING THE CABELL MIDLAND HIGH

SCHOOL GIRL’S SOFTBALL TEAM

Nancy Cartmill, Commissioner, moved to approve the proclamations proclaiming June 2, 2005 as “Cross Country Knights Day”, honoring the Cabell Midland High School Cross Country Team; proclaiming June 3, 2005 as “Knights Day”, honoring the Cabell Midland High School Track Team and proclaiming June 4, 2005 as “Lady Knights Day”, honoring the Cabell Midland High School Girl’s Softball Team. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)

#153 LETTER, RESOLUTION AND GRANT CONTRACT

RE: FY 2005 GOVERNOR’S COMMUNITY PARTNERSHIP

GRANT PROGRAM CONTRACT-CAMMACK

CHILDREN’S CENTER/PROJECT # 05CPGP0007

Delegates Margaret Leach, James Morgan and Kevin Craig presented a certificate acknowledging a grant award to the County Commission, in the amount of $45,000.00, from the Governor’s Community Partnership Grant Program, for the renovation of windows and a heating and cooling system for the Cammack Children’s Center.

Nancy Cartmill, Commissioner, moved to approve the signing of the contract between the Commission and the West Virginia Development Office, for a grant in the amount of $45,000.00. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)

DISCUSSION: FY 2003-2004 AUDIT FINDINGS

Glenn White, County Manager, stated that Robert L. Bailey, President, had requested that Mr. White submit letters to the Sheriff and the Assessor requesting a response as to how they had addressed the 2004 audit findings.

THURSDAY, JUNE 2, 2005

PAGE THREE

Mr. White reported that the one problem the Auditor had with the Commission had been resolved by the Commission not considering the approval of homestead exemptions that were not filed within the timeframe set by the state.

Tom Bell, Chief Tax Deputy, discussed what actions had been taken to correct the problems the Auditor had with the Law Enforcement Account, Petty Cash Account, Concealed Weapons Account, Committee Accounts, and several other issues that needed to be corrected in the Tax Department.

Ottie Adkins, Assessor, informed the Commission he had taken corrective action regarding the missing records and the cashing of personal checks in his office.

#154 RESOLUTION, CABELL COUNTY COMMISSION

RE: APPOINTMENT

Nancy Cartmill, Commissioner, moved to approve the appointment of W. Scott Bias as a member of the Empowerment Zone Board of Directors, effective June 3, 2005, and ending with his term of office December 31, 2010. Robert L. Bailey, President, seconded the motion and the vote was unanimous. Exhibit (C)

#155 RESOLUTION, CABELL COUNTY COMMISSION

RE: APPOINTMENT

W. Scott Bias, Commissioner, moved to approve the reappointment of Pam Sturgis to the Board of Directors of the Prestera Center for Mental Health Services, Inc., effective June 3, 2005 and ending May 30, 2008. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (D)

#156 LETTER, CANDICE WARD, MANAGER, RANDOLPH-

SHEPPARD PROGRAM, WEST VIRGINIA SOCIETY FOR THE BLIND AND SEVERELY DISABLED, DIVISION OF REHABILITATION SERVICES

RE: OPERATIONS OF THE CABELL COUNTY

COURTHOUSE SNACK BAR

Glenn White, County Manager, stated that a letter had been received from Candice Ward, Manager of the Randolph-Sheppard Program, requesting that the Snack Bar in the basement of the Courthouse be converted into a vending only operation.

THURSDAY, JUNE 2, 2005

PAGE FOUR

William Watson, County Attorney, stated that state law gives the Associate of the Blind first refusal on any vending in the Courthouse, however, if the Commission would want to keep the Snack Bar as is and not allow vending machines, and the Association would not agree with this action, then the Commission could offer the Snack Bar to someone else for management.

Nancy Cartmill, Commissioner, moved to keep a Snack Bar in the basement and not allow vending machines and that the County Manager send a letter advising Ms. Ward of the Commission’s decision. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous.

#157 LETTER, OFFICE OF THE STATE AUDITOR

RE: REVIEW OF THE LEVY ESTIMATE (BUDGET) FOR

THE 2005-2006 FISCAL YEAR

Glenn White, County Manager, stated this was the Commission’s response to a letter from the State Auditor on the unconditional approval of the Cabell County Commission’s FY 2005-2006 Levy Estimate (Budget).

W. Scott Bias, Commissioner, moved to approve the letter to the State Auditor. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#158 RESOLUTION, GENERAL FUND STATE BUDGET

REVISION, FY 2004-2005

Nancy Cartmill, Commissioner, moved to approve General Fund State Budget Revision #12. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (E)

#159 RESOLUTION, GENERAL FUND COUNTY BUDGET

REVISION, FY 2004-2005

Nancy Cartmill, Commissioner, moved to approve the General Fund County Budget Revision #6. W. Scott Bias, Commissioner, seconded the motion and the vote was unanimous. Exhibit (F)

#160 LETTER, ZONNIE BYRNSIDE, GENERAL MANAGER,

SALT ROCK SEWER P.S.D.

RE: REQUESTING AUTHORIZATION TO RETRENCH

ACCESS ROAD TO SALT ROCK SEWER PUBLIC

SERVICE DISTRICT TREATMENT PLANT

THURSDAY, JUNE 2, 2005

PAGE FIVE

Glenn White, County Manager, informed the Commission that the Salt Rock Sewer PSD was requesting permission to go on Commission property to upgrade a drainage ditch. Mr. White further stated he had discussed this with William Watson, County Attorney, who suggested that the Commission should have a letter from the contractor and the Salt Rock Sewer P.S. D. stating the Commission would be held harmless from this work.

W. Scott Bias, Commissioner, moved to permit the retrenching of the access road to the Salt Rock Sewer PSD Treatment Plant, contingent upon letters relieving the Commission of any responsibility. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#161 RESOLUTION, CABELL COUNTY COMMISSION

RE: EMPLOYMENT

W. Scott Bias, Commissioner, moved to approve the employment of Michael Allen Hensley as a full time paramedic, effective June 3, 2005, with a rate of pay of $7.00 per hour. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#162 APPEARING, GORDON MERRY, DIRECTOR, CABELL

COUNTY EMERGENCY MEDICAL SERVICES

RE: PROPOSAL TO PURCHASE THE OLD GALLAGHER

SCHOOL PROPERTY SITE FOR A NEW CCEMS

AMBULANCE STATION

Gordon Merry, CCEMS Director, appeared before the Commission requesting permission to proceed in making a formal offer to the Huntington Development Corporation for the purchase of property, in the amount of $200,000.00, to build an ambulance station to replace the 20^th Street location. Mr. Merry went on to say there was money in his budget for this purchase.

W. Scott Bias, Commissioner, moved to approve the proposal to purchase the old Gallagher School property site for a new CCEMS Ambulance Station. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

Robert L. Bailey, President, stated he would like to give the Sheriff back the money that has been held in contingency to start a new Drug Task Force.

After a lengthy discussion it was decided to place this item on the next agenda.

W. Scott Bias, Commissioner, informed the Commission that the County Commissioners Association of West Virginia had voted to assist Cabell County with their legal fees in the suit filed by the Elected Officials.

THURSDAY, JUNE 2, 2005

PAGE SIX

Commissioner Bias requested the Commission set a date to interview applicants for a position in Data Processing.

Robert L. Bailey, President, adjourned the meeting at 11:55 a.m., until the next regular scheduled meeting on June 16, 2005 at 10:00 a.m.

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PRESIDENT, COUNTY COMMISSION

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