PRESENT: NANCY CARTMILL, PRESIDENT
L. D. EGNOR, COMMISSIONER
ROBERT L. BAILEY, COMMISSIONER
WILLIAM T. WATSON, COUNTY ATTORNEY
GLENN A. WHITE, COUNTY MANAGER
SHARON ROSS, ASSISTANT COUNTY MANAGER
Nancy Cartmill, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
Glenn White, County Manager, informed the Commission that item #016 would not be ready for the Commission to discuss and therefore should be removed.
Mr. White stated Karen Cole, County Clerk, informed him of a matter of extreme importance concerning a precinct location change that need to be added to the agenda. Mr. White further stated that this matter could be made as item #016.
L. D. Egnor, Commissioner, moved to approve the agenda with the amendments. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve purchase orders #4193 X through #4515 X and pay jackets. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, moved to approve the minutes of the January 15, 2004 Commission meeting, erroneous assessments/land consolidation/split tickets and probate documentation. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield and Medical Life, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#015 RESOLUTION, CABELL COUNTY COMMISSION
RE: RENEWAL OF A LETTER OF CREDIT BY
GUARANTY BANK AND TRUST
PAGE TWO
L. D. Egnor, Commissioner, moved to approve the renewal of a Letter of Credit by Guaranty Bank & Trust Company. Robert L. Bailey seconded the motion and the vote was unanimous. Exhibit (A)
#016 PETITION AND ORDER/REMOVED
#016 KAREN S. COLE, COUNTY CLERK
RE: MATTER OF PROPOSED PRECINCT LOCATION CHANGE
Karen Cole, County Clerk, stated she had received notification that Fairfield East Community Center, which serves as a polling place location for Precincts 21 and 23, would be closing for a period of time and would not be available for use during the Primary Election. Mrs. Cole further stated she found an alternate location at the Cabell County Board of Education, 2850 5th Avenue, to use during the Primary Election.
L. D. Egnor, Commissioner, moved to approve the intent to change the location of Precincts #21 and #23 from Fairfield East Community Center, 2711 8th Avenue to Cabell County Board of Education, 2850 5th Avenue. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)
#017 LETTER, KIM WOLFE, SHERIFF
EMPLOYMENT
Robert L. Bailey, Commissioner, moved to approve the employment of Stacy Addis as a full-time utility clerk/cashier in the Tax Department, effective February 2, 2004, with a rate of pay of $16,960.00 a year. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#018 LETTER, KIM WOLFE, SHERIFF
RE: OVERTIME FOR LINE ITEM #01-700-08
Glenn White, County Manager, informed the Commission of a letter that was received from Sheriff Kim Wolfe, requesting a budget revision. Sheriff Wolfe stated in his letter that his overtime line item #01-700-08 would be depleted due to the deployment of three deputies to the military service and due to the staffing of the holding facility. The Commission requested the Sheriff submit an amount for consideration.
#019 AGREEMENT BETWEEN CABELL COUNTY COMMISSION
AND WEST VIRGINIA REGIONAL JAIL AND CORRECTIONAL
FACILITY AUTHORITY
RE: INMATE WORK PROGRAM
THURSDAY JANUARY 29, 2004
PAGE THREE
Glenn White, County Manager, explained the Regional Jail Authority informed him that in order for the Commission to use inmate labor, the Commission must enter into an agreement with the Jail Authority. Mr. White stated the agreement explained the duties and responsibilities of the Commission. Mr. White further stated he would recommend, if the Commission approved this agreement, the highest priority would be that work be performed on County owned property first.
L. D. Egnor, Commissioner, moved to approve the agreement with the Regional Jail Authority for an inmate work program. Robert L. Bailey, Commission, seconded the motion and the vote was unanimous.
Judge Dan O’Hanlon appeared before the Commission to discuss several issues concerning inmate labor and a reporting facility. Judge O’Hanlon stated he hoped the Commission would not miss the opportunity to apply for a Community Correction Center Grant to build a Day Reporting Center for Cabell County. President Cartmill informed Judge O’Hanlon she would be meeting next week with Chris Chiles and the committee to discuss this issue.
Judge O’Hanlon explained another problem would be that no finger printing or booking was being done at the Courthouse and this would be costly to the County. Judge O’Hanlon explained that whether the person was at the Regional Jail for one day or one hour it was still the same amount. Judge O’Hanlon suggested the Commission work along with the Sheriff to see if the finger printing and bookings could be done at the Courthouse.
Judge O’Hanlon voiced concern on who would be supervising the trustees when they would be working for the county. Judge O’Hanlon sited West Virginia Code which stated that guidelines and polices needed to be set and the Sheriff would be responsible.
William Watson, County Attorney, explained the agreement between the Regional Jail and the County Commission to Judge O’Hanlon. Mr. Watson also stated the Commission would be the overseer and would delegate who would be responsible for the trustees while they are working for the county.
#020 APPEARING W. MICHAEL FRAZIER, ESQUIRE
RE: PETITION TO AMEND ANNEXATION ORDER
SENECA WOODS SUBDIVISION
W. Michael Frazier, Attorney for Seneca Woods, appeared before the Commission requesting an amendment to the April 22, 1996 annexation order. Mr. Frazier stated the petitioner had resurveyed the land and the 68.7 acres was actually 70.6 acres. Mr. Watson, County Attorney, stated he had reviewed the order and would recommend amending the annexation.
THURSDAY JANUARY 29, 2004
PAGE FOUR
Robert L. Bailey, Commissioner, moved to approve amending the April 22, 1996 annexation order for Seneca Woods. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#021 PUBLIC OFFICIALS BOND
Glenn White, County Manager, stated he had been asked to check into the bond limits that had been previously set for the Elected Officials. Mr. White further stated he had received information on increasing these bonds and if the Commission would wish to increase any bonds, they must request that a Circuit Court Judge set that bond.
Robert L. Bailey, Commissioner, moved to proceed with a request to a Circuit Court Judge to approve raising the Sheriff’s bond. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#022 RESOLUTION, CABELL COUNTY COMMISSION
RE: ESTABLISHING A DEFERRED COMPENSATION
PLAN FOR ELIGIBLE EMPLOYEES
Glenn White, County Manager, informed the Commission a deferred compensation plan would be available to any eligible county employee. Mr. White stated this deferment plan with Valic would be in addition to a Nationwide deferred compensation plan already established.
Mr. Chuck Tomlinson, Valic representative, stated that Valic would come on site to consult with employees who wished to participate in the plan.
Karen Cole, County Clerk, stated she was concerned about the employee participation level. Mrs. Cole explained these programs required reports and checks that had to be prepared which was very time consuming for the Payroll Clerk. Mrs. Cole further stated there were currently about twenty plans that have less then ten employees participating and she requested the Commission set guidelines as to the participation level for all payroll deduction plans.
Robert L. Bailey, Commissioner, moved to approve the establishment of a deferred compensation plan from Valic. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (C)
THURSDAY JANUARY 29, 2004
PAGE FIVE
#023 MOUNTAIN STATE BLUE CROSS BLUE SHIELD
2004 RENEWAL
RE: THIRD PARTY ADMINISTRATOR SPECIFIC
STOP LOSS COVERAGE
Glenn White, County Manager, informed the Commission this agreement would expire at the end of month and that he had information on alternative plans for the county, but there was not enough time to study them before the renewal was due. Mr. White recommended the Commission approve the renewal with Blue Cross with the understanding that it could be cancelled with a thirty day notice.
L. D. Egnor, Commissioner, asked if the Commission was prepared and competent to compare these comparisons on their own. Commissioner Egnor also asked when it came time to making a final evaluation or decision, should the Commission have professional counseling. Mr. White replied he would be interested in acquiring an advisor with strengths in medical areas if the Commission approved.
L. D. Egnor, Commissioner, moved to approve the 2004 renewal with Mountain Stated Blue Cross with the understanding it could be cancelled with thirty day notice. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#024 LETTER AND RESOLUTION, CABELL COUNTY
COMMISSION
RE: BUSINESS EDUCATION SUCCEEDING TOGETHER
(B.E.S.T.) REQUEST FOR PROJECT AMENDMENT
SCOPE/ACTIVITY CHANGE GRANT #03-917
PROJECT #03-LEDA0033
Connie Gray, Administrator for Grants, Planning and Permits, explained to the Commission this resolution would amend the original grant for Business Education Succeeding Together Project to purchase other necessities vital to the program.
Robert L. Bailey, Commissioner, moved to approve authorizing the submission of a request for a project amendment. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (D)
#025 RESOLUTION, CABELL COUNTY COMMISSION
RE: REAPPOINTMENT/TOMMY HARBOUR
CABELL COUNTY BUILDING COMMISSION
THURSDAY JANUARY 29, 2004
PAGE SIX
L. D. Egnor, Commissioner, moved to reappoint Tommy Harbour to the Cabell County Building Commission, for a term beginning February 7, 2004 and ending February 6, 2009. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (E)
#026 MAIN EXTENSION AGREEMENT, CABELL COUNTY
COMMISSION AND THE WEST VIRGINIA AMERICAN
WATER COMPANY
RE: INSTALL PVC PIPE MERRITT CREEK ROAD
OF WV ROUTE 10/SALT ROCK
Robert L. Bailey, Commissioner, moved to approve the agreement with the West Virginia American Water Company to install PVC pipe. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#027 MEMORANDUM, GLENN WHITE, COUNTY MANAGER
RE: COURTHOUSE PARKING
Glenn White, County Manager, gave the Commission an over-all parking plan for the Courthouse. Mr. White stated with the County Jail closed, the jail recreation area could be made into a parking lot that would provide twenty-four parking spaces.
Robert L. Bailey, Commissioner, moved to approve the parking plan as presented which included the use of the jail recreation area as a parking lot for Courthouse employees. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#028 RESOLUTION, GENERAL FUND COUNTY BUDGET
REVISION #3
L. D. Egnor, Commissioner, moved to approve General Fund County Budget Revision #3. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous. Exhibit (F)
THURSDAY JANUARY 29, 2004
PAGE SEVEN
PLACE ON RECORD AND OTHER DOCUMENTATION TO BE RECORDED
L. D. Egnor, Commissioner, moved to approve placing on record the minutes of the Cabell-Huntington Convention & Visitors Bureau Board of Directors Meeting of October 1, 2003; Culloden Public Service District, regular meeting of December 10, 2003, Culloden Public Service District, special meeting December 29, 2003; Huntington-Cabell-Wayne Animal Control Shelter, November 10, 2003; Pea Ridge Public Service District, regular meeting, December 8, 2003, Pea Ridge Public Service District, special meeting, December 23, 2003; Salt Rock Water Public Service District, regular meeting, December 9, 2003; Tri-State Airport Authority, regular meeting, November 20, 2003; Huntington-Cabell-Wayne Animal Control Shelter, monthly report, December, 2003; The Bank of New York, various account statements, December 31, 2003. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
William Watson, County Attorney, addressed the Commission concerning two issues of interest. Mr. Watson stated the matter concerning the annexation of the Guyandotte River by the City of Huntington was still before Judge Pancake. Mr. Watson also stated the matter of the holding facility was still before Judge Cummings.
Nancy Cartmill, President, adjourned the meeting at 11:25 a.m., until the next regular schedule meeting of February 11, 2004 at 10:00 a.m.
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PRESIDENT, COUNTY COMMISSION
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