L. D. EGNOR, COMMISSIONER
NANCY CARTMILL, COMMISSIONER
WILLIAM T. WATSON, COUNTY ATTORNEY
GLENN WHITE, COUNTY MANAGER
SHARON ROSS, ASSISTANT COUNTY MANAGER FOR
BILLABLES AND PAYABLES
Robert L. Bailey, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
L. D. Egnor, Commissioner, moved to approve the agenda as presented. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve purchase orders #7374 W through 7877 W and pay jackets. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, moved to approve the minutes of the May 16, 2003 special session and the June 5, 2003 regular meeting, erroneous assessments/land consolidations/split tickets and probate documentation. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, asked to address the Commission about passage of a bill that would be of interest to the Commissioners. Commissioner Egnor explained that the legislators passed a bill recognizing the importance of funding for courthouses and that although this action does not begin to meet the needs, he is hopeful that at a later date the state will address the issue of renovation for the courthouses again.
#147 LETTER, ADELL CHANDLER, CIRCUIT CLERK
RE: INTEREST BEARING ACCOUNT EARNINGS
Adell Chandler, Circuit Clerk, stated that pursuant to West Virginia Code 59-1-37 she was reporting that the interest bearing accounts for her office had earned $16,763.72 for the fiscal year. Nancy Cartmill, Commissioner, moved to accept Ms. Chandler’s report on the interest bearing account earnings. L. D. Egnor, Commissioner seconded the motion and the vote was unanimous.
WOLFE, SHERIFF
COUNTY
Glenn White, County Manager, informed the Commissioners that at their request he drafted a letter to Sheriff, Kim Wolfe, asking for information on all bankruptcies and the current status of each bankruptcy that had been received during Sheriff Wolfe’s administration.
Mr. White reported that Sheriff Wolfe had sent him a letter stating that he could not be present for this meeting due to a prior commitment.
L. D. Egnor, Commissioner, moved to continue this matter to the next regular meeting. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#148 LETTER, KIM WOLFE, SHERIFF
RE: EMPLOYMENT
L. D. Egnor, Commissioner, moved to approve the hiring of Asa Hurley, David T. Zirkle and Scott Webb for part-time Courthouse Security each at a rate of $10.00 per hour and their hire date would be July 1, 2003. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#149 LETTER, KIM WOLFE, SHERIFF
RE: LAW ENFORCEMENT BUDGET REVISION
Glenn White, County Manager, explained that Sheriff Kim Wolfe had requested to transfer money from his law enforcement salary line to purchase radios at a cost of $15,000.00 and to cover his overtime line-item in the amount of $23,000.00. Robert L. Bailey, President, moved to allow the request. The motion died for the lack of a second.
Chief Deputy, Jim Schiedler, informed the Commission that the radios were thirteen years old and very costly to repair.
Nancy Cartmill, Commissioner, said she agreed there was a need for the radios, but asked if the radios could be purchase without a transfer of funds by using money from the weapons account. Mr. Schiedler replied that it was possible if the funds were available.
L. D. Egnor, Commissioner, stated he would encourage the use of the weapons account to purchase the radios and would caution the use of salary line surplus for equipment.
THURSDAY JUNE 19, 2003
PAGE THREE
Nancy Cartmill, Commissioner, moved to table this item until the next regular scheduled meeting so that the status of the weapons account could be looked into and to check with other agencies into purchasing radios together at a lesser cost. L. D. Egnor, Commissioner, seconded the motion. The vote was as follows:
Robert L. Bailey, President nay
Nancy Cartmill, Commissioner aye
L. D. Egnor, Commissioner aye
Nancy Cartmill, Commissioner, moved to approve the request for the budget revision to cover the over-time pay. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#150 LETTER, KAREN COLE, COUNTY CLERK
RE: COUNTY CLERK BUDGET REVISION
Karen Cole, County Clerk, stated that for the last two years she had been allowed to transfer money from her salary line item to her capital out-lay to upgrade equipment. Mrs. Cole requested that she again be allowed to transfer funds to purchase needed equipment for her office.
L. D. Egnor, Commissioner, asked Mrs. Cole if she had an itemize list. Mrs. Cole read a list of the needed equipment to the Commissioners. Commissioner Egnor asked why the Commissioners where not informed of her needs during their meeting with her regarding the upcoming budget. Mrs. Cole stated that she had no reason to discuss these needs in regards to the upcoming budget because she knew she would have a surplus in her current budget to cover theses needs. Mrs. Cole further stated she had no reason to believe the Commission would deny her transfer requests, as it had never been done before.
Nancy Cartmill, Commissioner, stated she believed every office should have the equipment that they need, but she also believed carry-overs should go back into the general fund and not be transferred at the end of the year.
L. D. Egnor, Commissioner, moved to place the purchase of equipment on the next agenda. Nancy Cartmill, Commissioner, seconded the motion. The vote was as follows:
Robert L. Bailey, President nay
L. D. Egnor, Commissioner aye
Nancy Cartmill, Commissioner aye
THURSDAY JUNE 19, 2003
PAGE FOUR
Glenn White, County Manager, informed the Commission that Mrs. Cole’s request that was submitted included items other than the transfer of monies from the salary line. Mrs. Cole requested transfer from other line items for the repair of equipment and he stated that this should be paid in this fiscal year.
L. D. Egnor, Commissioner, moved to approve a transfer of $435.00 from the salary line item to cover the line-item needed. Nancy Cartmill, Commissioner, seconded the motion the motion and the vote was unanimous.
#151 RESOLUTION, CABELL COUNTY COMMISSION
RE: DESIGNATION OF DEPOSITORIES FOR
FISCAL YEAR 2003-2004
Nancy Cartmill, Commissioner, moved to approve the resolution for designating Cabell County depositories for the fiscal year 2003-2004. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)
APPEARING: KIT THORNTON, WV SUPREME COURT OF APPEALS
RE: MEMORANDUM OF UNDERSTANDING BETWEEN
WV SUPREME COURT OF APPEALS AND THE
CABELL COUNTY COMMISSION FOR A PILOT
VOICE-OVER IP SYSTEM
Kit Thornton, Deputy Director, informed the Commission that Cabell County would be the pilot county for the Voice-Over IP System and that this system allows all in-state phone calls to run through their computer system instead of the local phone system. Robert L. Bailey, President, asked if there would be a cost to the county. Mr. Thornton stated there would be no cost to the county.
Nancy Cartmill, Commissioner, moved to approve the memorandum of understanding. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#152 RESOLUTION, CABELL COUNTY COMMISSION
RE: ESTABLISHING COBRA RATES/PERCENTAGES
CONTRIBUTED BY INDIVIDUALS ELECTING
MEDICAL AND PRESCRIPTION COVERAGES
Glenn White, County Manager, explained that there was a technical error on page two of the resolution that was discussed at the last meeting. Nancy Cartmill, Commissioner, moved to approve this amended resolution. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)
THURSDAY JUNE 19, 2003
PAGE FIVE
#153 AMBULANCE FUND FY 2003-2004 BUDGET
Nancy Cartmill, Commissioner, moved to approve the Ambulance Fund Budget of 2,684.000.00 for 2003-2004. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#154 CABELL COUNTY EMERGENCY SERVICES FY
2003-2004 BUDGET
Nancy Cartmill, Commissioner, moved to approve the Cabell County Emergency Services Budget of $3,838.472.00 for 2003-2004. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
#155 CABELL COUNTY E-911 BUDGET 2003-2004
Nancy Cartmill, Commissioner, moved to approve the Cabell County E-911 Budget of $1,302.700.00 for 2003-2004. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#156 CABELL COUNTY ALTERNATIVE SENTENCING
PROGRAM ANNUAL BUDGET FY 2003-2004
Nancy Cartmill, Commissioner, moved to approve the budget for the Cabell County Alternative Sentencing Program of $434,655.00 for 2003-2004. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#157 LETTER, BILL KELLEY, WEST VIRGINIA PUMPKIN
FESTIVAL, INC.
RE: REQUEST FOR HOTEL/MOTEL TAX FUNDS
Nancy Cartmill, Commissioner, moved to approve giving $3,000.00 to the WV Pumpkin Festival from the Hotel/Motel Tax Funds. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#158 LETTER AND RESOLUTION, CABELL COUNTY
COMMISSION
RE: REQUEST FOR PROJECT AMENDMENT
SCOPE/ACTIVITY CHANGE (FORM 2) REQUEST #2
CABELL WAYNE ASSOCIATION OF THE BLIND
GRANT NO.: 02-665-PROJECT NO. 02LEDA0027
THURSDAY JUNE 19, 2003
PAGE SIX
Connie Gray, Administrator of Grants, Planning and Permits, explained that this request would enable the association to purchase a scale model of the planned multi-purpose facility for presentations. L. D. Egnor, Commissioner, moved to approve the resolution authorizing the submission of a request for Project Amendment Scope/Activity Change Form 2. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (C)
#159 LETTER, CABELL COUNTY COMMISSION
RE: TIME EXTENSION REQUEST
PROJECT TITLE: VISUALLY IMPAIRED BUILDING
PROJECT NUMBER: 02LEDA0027
Connie Gray, Administrator of Grants, Planning and Permits, informed the Commission that this grant expired at the end of the month and the Cabell Wayne Association of the Blind would like the grant extended so the project could be completed. Nancy Cartmill, Commissioner, moved to approve the extension for the Visually Impaired Building Project. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#160 LETTER AND RESOLUTION, CABELL COUNTY
COMMISSION
RE: REQUEST FOR PROJECT AMENDMENT
SCOPE/ACTIVITY CHANGE (FORM 2)
MARSHALL UNIVERSITY-YMCA SWIM TEAM
GRANT NO: 02-239-PROJECT NO: 02CPGP0048
Connie Gray, Administrator of Grants, Planning and Permits, explained that this resolution would amend the grant so that additional equipment could be purchased. Nancy Cartmill, Commissioner, moved to approve the resolution authorizing the submission of a request for Project Amendment Scope/Activity Change Form 2. Robert L. Bailey, President, seconded the motion and the vote was unanimous. Exhibit (D)
#161 LETTER, CABELL COUNTY COMMISSION
RE: TIME EXTENSION REQUEST AND RENEWAL
OF CONTRACT-MARSHALL UNIVERSITY-YMCA
SWIM TEAM-PROJECT NO: 02CPGP0048
L. D. Egnor, Commissioner, moved to approve the time extension request and renewal for project number 02CPGP0048. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY JUNE 19, 2003
PAGE SEVEN
#162 LETTER, CABELL COUNTY COMMISSION
RE: TIME EXTENSION REQUEST AND RENEWAL
OF CONTRACT CABELL COUNTY COMMISSION
BUSINESS EDUCATION SUCCEEDING TOGETHER
PROJECT NO: 03LEDA0033
Connie Gray, Administrator of Grants, Planning and Permits, explained that this time extension was being requested because a formal contract from the West Virginia Development Office had not been received. Nancy Cartmill, Commission, moved to approve the time extension and renewal contract. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#163 LETTER, CABELL COUNTY COMMISSION
RE: TIME EXTENSION REQUEST AND RENEWAL
OF CONTRACT YWCA “WEEK WITHOUT
VIOLENCE” PROJECT NO: 01CPGP0076
Connie Gray, Administrator of Grants, Planning and Permits, explained that the time extension was being requested due to the fact that this was a recurring program and they had not expended all the funds at this time. L. D. Egnor, Commissioner, moved to approve the time extension and renewal contract. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#164 LETTER, RESOLUTION AND GRANT CONTRACT
CABELL COUNTY COMMISSION
RE: CONTINUED FUNDING FOR A JUVENILE
ASSISTANT PROSECUTOR IN CABELL COUNTY
L. D. Egnor, Commissioner, moved to authorize the signing of the grant contract agreement between the Division of Criminal Justice Services and the Cabell County Commission for the continued funding for a Juvenile Assistant Prosecutor. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (E)
#165 RESOLUTION AND GRANT CONTRACT BETWEEN THE
CABELL COUNTY COMMISSION AND WEST VIRGINIA
DEVELOPMENT OFFICE
RE: FY 2003LEGISLATIVE DIGEST GRANT
FUNDS/TRI-STATE AMATEUR HOCKEY
ASSOCIATION-$7,500.00
THURSDAY JUNE 19, 2003
PAGE EIGHT
L. D. Egnor, Commissioner, moved to authorize the signing of the Governor’s Community Partnership Grant Program Contract between the West Virginia Development Office and the Cabell County Commission for Legislative Digest Funds. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (F)
#166 RESOLUTION AND GRANT CONTRACT BETWEEN
THE CABELL COUNTY COMMISSION AND THE WEST
VIRGINIA DEVELOPMENT OFFICE
RE: FY 2003 LEGISLATIVE DIGEST GRANT FUNDS
OHIO RIVER ROAD VOLUNTEER FIRE
DEPARTMENT-$7,500.00
Nancy Cartmill, Commissioner, moved to authorize the signing of the Governor’s Community Partnership Grant Program Contract between the West Virginia Development Office and the Cabell County Commission for Legislative Digest Funds. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (G)
#167 RESOLUTION AND GRANT CONTRACT BETWEEN
CABELL COUNTY COMMISSION AND THE WEST
VIRGINIA DEVELOPMENT OFFICE
RE: FY 2003 LEGISLATIVE DIGEST GRANT FUNDS
WEST VIRGINIA SHERIFF’S YOUTH LEADERSHIP
ACADEMY-$15,000.00
Nancy Cartmill, Commissioner, moved to authorize the signing of the Governor’s Community Partnership Grant Program Contract between the West Virginia Development Office and the Cabell County Commission for Legislative Digest Funds. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (H)
#168 RESOLUTION AND GRANT CONTRACT BETWEEN
CABELL COUNTY COMMISSION AND THE WEST
VIRGINIA DEVELOPMENT OFFICE
RE: FY 2003 LEGISLATIVE DIGEST GRANT FUNDS
CABELL COUNTY COMMISSION LAND
ACQUISITION/PROJECT NO: 03LEDA0024
THURSDAY JUNE 19, 2003
PAGE NINE
L. D. Egnor, Commissioner, moved to authorize the signing of the LEDA Grant Program Contract between the West Virginia Development Office and the Cabell County Commission for Legislative Digest Funds, in the amount of $25,000.00. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (I)
#169 PETITION AND ORDER TO REFER ESTATE TO A
FIDUCIARY COMMISSIONER
RE: ESTATE OF SAMUEL R BELCHER, JR.
William Watson, County Attorney, stated there were no assets in the estate but there were balances on credit cards and due to the balance on the credit cards, the credit card companies would not waiver their claims. Mr. Watson explained that the only way to close the estate was to have a fiduciary commissioner review the assets and the liabilities and make a report stating there were no assets and once an order was passed, the credit card companies would be notified of this action and they would drop their claims. L. D. Egnor, Commissioner, moved to approve the petition and order to refer the estate of Samuel R. Belcher, Jr. to a Fiduciary Commissioner. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#170 LETTERS, CABELL COUNTY COMMISSION
RE: WV CODE 7-7-7 (DEPARTMENTS CONTROLLED BY
THE CABELL COUNTY COMMISSION)
L. D. Egnor, Commissioner, moved to approve the list of personnel and the authorized compensation, pursuant to West Virginia Code 7-7-7. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#171 RESOLUTION, CABELL COUNTY GENERAL FUND
COUNTY REVISION #9
L. D. Egnor, Commissioner, moved to approve the County Budget Revision #9 as presented with the suggested additions by Mr. White, which included a $23,000.00 transfer from the law enforcement salary line to the law enforcement over- time line item and the amount of $435.00 from the County Clerk’s salary line-item line and $620.00 from three additional line items which would be moved to the equipment repair and contractual service line. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (J)
THURSDAY JUNE 19, 2003
PAGE TEN
PLACE ON RECORD:
L. D. Egnor, Commissioner, moved to approve placing on record the minutes from the Pea Ridge Public Service District, Regular Meeting, April 3, 2003; Pea Ridge Public Service District, Special Meeting, May 2, 2003; Pea Ridge Public Service District, Regular Meeting, May 12, 2003; Salt Rock Water Public Service District, Regular Meeting, May 21, 2003; Greater Kanawha RC & D Board of Directors Meeting, May 21, 2003 and Tri-State Airport Authority, Regular Meeting, April 17, 2003. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
OTHER DOCUMENTATION TO BE RECORDED:
Nancy Cartmill, Commissioner, moved to approve placing on record Huntington-Cabell-Wayne /Animal Control Shelter, Monthly Report, May 2003 and The Bank of New York, Various Trust Bond Account Statements, May 31, 2003. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
Glenn White, County Manager, stated that the Commission should think about setting a date for a special meeting to approve purchase orders and pay jackets for the end of the fiscal year.
Nancy Cartmill, Commissioner, moved to hold a special meeting on Thursday, June 27, 2003, at 10:00 a.m., to approve purchase orders and pay jackets. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
Robert L. Bailey, President, adjourned the meeting at 11:40 a.m., until the special meeting June 27, 2003.
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PRESIDENT, COUNTY COMMISSION
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