THURSDAY MAY 22, 2003
PRESENT: ROBERT L. BAILEY, PRESIDENT
L. D. EGNOR, COMMISSIONER
GLENN WHITE, COUNTY MANAGER
CONNIE GRAY, ADMINISTRATOR OF GRANTS
PLANNING & PERMITS
ABSENT: NANCY CARTMILL, COMMISSIONER
SHARON ROSS, ASSISTANT MANAGER FOR
BILLABLES AND PAYABLES
Robert L. Bailey, President, called the regular meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
L. D. Egnor, Commissioner, moved to approve the agenda as presented. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, moved to approve purchase orders #6760 W through #7073 W and pay jackets. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, moved to approve the minutes of the May 8, 2003 regular meeting, erroneous assessments/land consolidation/split tickets and probate documentation. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
Robert L. Bailey, President, said this item should be amended to read &100,000.00 instead of $120,000.00 as in the agenda. Robert L. Bailey, President, moved to approve handwritten checks not to exceed the $100,000.00 to Mountain State Blue Cross and Blue Shield, from the Cabell County Medical Insurance Fund. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#116 RESOLUTION,
CABELL COUNTY COMMISSION
RE: RELEASE AND SUBSTITUTION OF COLLATERAL
BONDS BY FIRST STATE
BANK
L. D. Egnor, Commissioner, moved
to approve the release and substitution of Collateral Bonds by the First State
Bank. Robert L. Bailey, President, seconded the motion and the vote was
unanimous. Exhibit (A)
PAGE TWO
#117 LETTER,
ADELL CHANDLER, CIRCUIT CLERK
RE: 2003-2004 BUDGET
Adell Chandler, Circuit Clerk, informed the Commission that she had concerns about the effect the 2003-2004 budget would have on her office due to the fact she was not granted a carryover in her budget. Ms. Chandler stated that in the past she had used the carryover to fund part-time employees and to pay overtime for her staff. Ms. Chandler requested that $11,500.00 be added to her salary budget for this purpose.
L. D. Egnor, Commissioner, moved to increase the Circuit Clerk’s salary line item to $11,500.00 out of recognition of the fact that the Commission had reduced her salary line item by not granting a carryover. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
#118 CERTIFICATIONS
OF DELIVERY OF REAL AND
PERSONAL TAX BOOKS FOR 2003 TAX
BOOKS
L. D. Egnor, Commissioner, moved to accept the delivery and certification of real and personal tax books for 2003. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
APPEARING: KIM WOLFE, SHERIFF
RE: APPROVAL/ACCEPTANCE OF
DELINQUENT LIST
Kim Wolfe, Sheriff, presented the
delinquent tax list for 2003 to the Commission. L. D.
Egnor, Commissioner, moved to approve the acceptance of the delinquent tax list for 2003. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
#119 LETTER,
KIM WOLFE, SHERIFF
RE: EMPLOYMENT
Kim Wolfe, Sheriff, advised the
Commission that Richard Foster had accepted employment with another department
therefore he would like to hire Richard Romero for the full time position. L. D. Egnor, Commissioner, moved to
approve the hiring of Richard Romero as a full-time Deputy Sheriff, effective
May 23, 2003 with a salary of $2,004.82 per month. Robert L. Bailey, Commissioner, seconded the motion and the
vote was unanimous. Exhibit (B)
THURSDAY MAY 22, 2003
CITY OF HUNTINGTON/REQUEST
$5,000.00
William Watson, County Attorney, provided background information on the request from Huntington City Councilman, Tom McCallister, for $5,000.00 to help open the wading pool at the Olympic Pool.
.
After a lengthy discussion, the Commission decided that Sheriff Kim Wolfe; Jim Johnson, Jail Administrator; and Robert Wilhelm, Finance Director for the City of Huntington, would work together on using trustee labor for maintence work on the pool.
#120 LETTER,
CABELL COUNTY COMMISSION
DRAWDOWN REQUEST
#1-$58,390.04
Kathy Elliot, Region II, presented the Commission with a request for money to pay invoices for the months of December, 2002 and January through March 2003. L. D. Egnor, Commissioner, moved to approve the request for $58,390.04 for the Union Ridge Waterline Extension Project. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
#121 MOTION
TO AUTHORIZE COMMISSION PRESIDENT
ROBERT
L. BAILEY TO SIGN THE REQUEST OF FUNDS
AND
EVIDENTIARY MATERIALS DOCUMENTATION
ITEMS
FOR THE UNION RIDGE WATERLINES EXTENSION
PROJECT
ON MAY 30, 2003
L. D. Egnor, Commissioner, moved
to authorize Robert L. Bailey, President, to sign the formal request for
release of funds and evidentiary materials documentation items for the Union
Ridge Waterline Extension Project on May 30, 2003. Robert L. Bailey, President, seconded the motion and the vote
was unanimous.
#122 RESOLUTION,
CABELL COUNTY COMMISSION
RE: AUTHORIZING CONTINUED PARTICIPATION IN
THE CABELL-HUNTINGTON-WAYNE HOUSING
HOME PROGRAM
L. D. Egnor, Commissioner, moved
to adopt the resolution for continued participation in the consortium and to
approve the plan for the FY 2003-2004 Home Program. Robert L.
Bailey, President, seconded the motion and the vote was unanimous. Exhibit (C)
THURSDAY MAY 22, 2003
PAGE FOUR
APPEARING: WILLIAM E. SPENCE /MOVED TO NEXT
MEETING
APPEARING: A.
GORDON MERRY, III/ DIRECTOR FOR CCEMS
RE: UPDATE ON SALT ROCK AMBULANCE STATION
Gordon Merry, CCEMS Director, updated the Commission on the construction of the Salt Rock Ambulance Station. Mr. Merry stated he had not received a final bill and was also waiting for several problems to be addressed to his satisfaction. Mr. Merry informed the Commission that one of the sub-contractors had submitted a bill to the general contractor and was demanding payment from the Commission but Mr. Merry had not received the invoice from the general contractor. Mr. Merry stated he would call the general contractor and inform him of the demand for payment.
#123 RESOLUTION,
CABELL COUNTY COMMISSION
L. D. Egnor, Commissioner, moved to approve the employment of Tracy D. Clark as a full-time Paramedic, effective May 23, 2003; at a rate of $7.11 per hour; Jennifer A. Gallo, Natasha M. Hewitt, Angela D. Maddox, Brain L. Mayo, Jennifer L. McCormick, Jason W. Parsons, and Tonya J. Vaughn as per diem EMT, effective May 23, 2003; at a rate of $6.03 per hour. Robert L. Bailey, Commissioner, seconded the motion and the vote was unanimous.
Gordon Merry, CCEMS Director, informed the Commission that a request he had made for assistance was granted through the Individual Family Grant Program and this should help area residents involved in the recent flooding.
#124 LETTER,
RESOLUTION AND GRANT CONTRACT
RE: FY 2003 LEGISLATIVE DIGEST/LOCAL ECONOMIC
$25,000.00 PROJECT
NUMBER: 03LEDA0033
Connie Gray, Administrator of Grants, Planning and Permits, informed the Commission that this grant would be used to purchase supplies and equipment vital to the B.E.S.T. program.
PAGE FIVE
L. D. Egnor, Commissioner, moved
to authorized Robert L. Bailey, President, to sign the Local Economic Development
Assistance Grant Program Contract between the West Virginia Development Office
and the Cabell County Commission and to accept the $25,000.00 in Legislative
Digest Grant Funds. Robert L.
Bailey, President, seconded the motion and the vote was unanimous. Exhibit (D)
#125 LETTER,
RESOLUTION AND GRANT CONTRACT
RE: WEST VIRGINIA DIVISION OF CRIMINAL JUSTICE
SERVICES GRANT ID#:
02-VA-042-$83,320.00
Chris Chiles, Prosecuting Attorney, explained that the funding from this grant contract would provide salaries for three full-time victim advocates, training and other victim related materials for a victim/witness program in the Cabell County Prosecuting Attorney’s Office.
L. D. Egnor, Commission, moved to authorize the President of the Cabell County Commission to enter into a contractual agreement with the Division of Criminal Justice Services. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
Exhibit (E)
#126 LETTER,
LEN ROGERS, WEST VIRGINIA ROWDIES
SOCCER CLUB
RE:
REQUEST FOR FUNDS
HOTEL/MOTEL-$5,000.00
L. D. Egnor, Commissioner, moved to approve giving the West Virginia Rowdies Soccer Club $1,000.00 from the Hotel/ Motel Tax Fund. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
#127 LETTER,
WORLD CHANGERS 2003
HUNTINGTON,
WV PROJECT
RE: REQUEST FOR FUNDS/SENIOR CITIZENS-$1,000.00
L. D. Egnor, Commissioner, moved to approve the request of $1,000.00 for the World Changers 2003 Huntington Project from the Senior Citizens Tax Levy. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
RE: NOTICE AND MOTION TO FILE A COPY OF LAST
WILL AND TESTAMENT OF
LINCOLN POLAN
R.R. Fredeking, II, Co-Administrator of the estate of Lincoln M. Polan, appeared before the Commission for approval to record a copy of the last will and testament of Lincoln M. Polan, produced by William J. M. Polan, to be probated in place of the original will. L. D. Egnor, Commissioner, moved to accept the copy of the last will and testament of Lincoln M. Polan. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
#128 LETTER,
RICHARD L. LANCIANESE, CABELL COUNTY
BAR
ASSOCIATION
RE: APPOINTMENT OF PAUL T. FARRELL, ESQUIRE, TO
CABELL COUNTY DEPUTY SHERIFF’S CIVIL
SERVICE COMMISSION
L. D. Egnor, Commissioner, moved to approve the appointment of Paul T. Farrell to the Cabell County Deputy Sheriff’s Civil Service Commission. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
#129 SANITARY
SEWER EASEMENT BETWEEN CABELL
COUNTY
COMMISSION AND THE SALT ROCK SEWER
PUBLIC
SERVICE DISTRICT
L. D. Egnor, Commissioner, moved to approve the easement agreement with the Salt Rock Public Service District to provide sanitary sewer service to the Children’s Home Society. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
#130 CONTRACTUAL
SERVICES AGREEMENT BETWEEN
CABELL
COUNTY COMMISSION AND SCOTTIE CONRAD
DBA CONRAD ENTERPRISES
RE: INSTALLATION OF AERIAL FIBER FROM CABELL
COUNTY COURTHOUSE TO
CCEMS BUILDING
Glenn White, County Manager, informed the Commission that the installation of the aerial fiber was for the new phone system. Mr. White stated that contractor would provide labor and equipment at a cost of $14,358.60 and the Commission would provide the materials. L. D. Egnor, Commissioner, moved to approve the contract with Conrad Enterprises for installation of aerial fiber. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
THURSDAY MAY 22, 2003
PAGE SEVEN
#131 RESOLUTION,
CABELL COUNTY COMMISSION
RE: TRANSFER OF COUNTY VEHICLE #123 TO THE
BARBOURSVILLE
VOLUNTEER FIRE DEPARTMENT
L. D. Egnor, Commissioner, moved
to approve the transfer of County Vehicle #123 to the Barboursville Fire
Department. Robert L. Bailey,
President, seconded the motion and the vote was unanimous. Exhibit (F)
#133 RESOLUTION,
CABELL COUNTY GENERAL FUND,
COUNTY
BUDGET REVISION #8
L. D. Egnor, Commissioner, moved
to approve General Fund County Budget Revision #8. Robert L. Bailey, President, seconded the motion and the vote
was unanimous. Exhibit (G)
#134 RESOLUTION,
CABELL COUNTY GENERAL FUND,
STATE
BUDGET REVISION #10
L. D. Egnor, Commissioner, moved
to approve General Fund State Budget Revision #10. Robert L. Bailey, President, seconded the motion and the vote
was unanimous. Exhibit (H)
PLACE ON RECORD: L. D. Egnor, Commissioner, moved to place on record Cabell-Huntington Convention & Visitors Bureau, Board of Directors January 22, 2003, Cabell-Huntington Health Department, Environmental Health, Combined Narrative and Clinic Report March, 2003, Culloden Public Service District Regular Meeting, April 9, 2003,Culloden Public Service District special Meeting April 16, 2003, Salt Rock Water Public Service District Regular Meeting March 11, 2003, Salt Rock Water Public Service District Regular Meeting April 8, 2003 and Tri-State Airport Authority Regular Meeting March 20, 2003. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
OTHER DOCUMENTATION TO BE RECORDED: L. D. Egnor, Commissioner, moved to approve to place on record Huntington-Cabell-Wayne animal Control Shelter Monthly Report April 2003 and The Bank of New York, Various Trust Bond Account Statements April 2003. Robert L. Bailey, President, seconded the motion and the vote was unanimous.
PAGE EIGHT
Robert L. Bailey, President, adjourned the meeting at 11:35 a.m., until the next regular scheduled meeting June 5, 2003, at 10:00 a.m.
_______________________________________PRESIDENT, COUNTY COMMISSION