PRESENT: ROBERT
L. BAILEY, PRESIDENT
L.
D. EGNOR, COMMISSIONER
NANCY CARTMILL,
COMMISSIONER
GLENN WHITE,
COUNTY MANAGER
SHARON ROSS,
ASSISTANT COUNTY MANAGER FOR
BILLABLES
AND PAYABLES
Robert L. Bailey, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
L. D. Egnor, Commissioner, moved to approve the agenda. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve purchase orders #5845-W through #6148-W and pay jackets. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, moved to approve minutes from the March 27, 2003 regular meeting as well as erroneous assessment/land consolidations/split tickets and probate documents. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve hand written checks not to exceed $100,000.00 to Mountain State Blue Cross Blue Shield from the Cabell County Medical Insurance Fund. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#077 CHRIS
CHILES, PROSECUTING ATTORNEY
RE: COMMUNITY COURT PROGRAM
Chris Chiles, Prosecuting Attorney, addressed the Commission requesting approval of a grant to continue the Community Court program. Mr. Chiles explained that the matching necessary for the grant were already allocated in his budget.
Nancy Cartmill, Commissioner, moved to approve the grant
application to continue the Community Court program for the Prosecuting
Attorney’s office. L. D. Egnor,
Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)
THURSDAY, APRIL 10, 2003
PAGE TWO
#078 KIM
WOLFE, SHERIFF
RE: EMPLOYMENT
MELISSA D. OLDAKER, PART-TIME
JOHN R. BOWMAN, II, CORRECTIONAL
OFFICER
CHRISTOPHER A. CHAFFIN, CORRECTIONAL
OFFICER
TIMOTHY MARK COLLIS, PART-TIME
COURTHOUSE SECURITY
BART ALLEN COPLEY, PART-TIME COURTHOUSE
SECURITY
Kim Wolfe, Sheriff, appeared before the Commission to request approval for the employment of Melissa D. Oldaker, part-time at the jail; John R. Bowman, II and Christopher A. Chaffin as full-time Correctional Officers; Timothy Mark Collis and Bart Allen Copley as part-time Courthouse Security personnel. Sheriff Wolfe explained the positions for the jail were replacement positions and the Courthouse Security personnel were to keep a pool for the rotation coverage of all security positions.
L. D. Egnor, Commissioner, moved to approve the employment of Melissa D.Oldaker, part-time at the jail, effective April 14, 2003, with an hourly salary of $6.35; John R. Bowman II and Christopher A. Chaffin as full-time Correctional Officers, effective April 14, 2003, with annual salaries of $19,080.00; Timothy Mark Collis and Bart Allen Copley as part-time Courthouse Security, effective April 10, 2003, with an hourly salary for each at $10.00 per hour. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#079 PROCLAMATION-CABELL
COUNTY COMMISSION
RE: “CHILDREN’S MEMORIAL DAY”
APRIL 25, 2003
Jay Swann, Charles W. Cammack Children’s Center Training Specialist, appeared before the Commission to request approval designating April 25, 2003 as “Children’s Memorial Day”. Mr. Swann explained this was an annual event to remember children who had been lost in violent preventable deaths through guns, fire, automobile accidents, suicide and physical violence. Mr. Swann further requested a special flag be flown over the courthouse during the week of April 21, 2003, in honor of the children who had been lost.
Nancy Cartmill, Commissioner, moved to approve
designating April 25, 2003 as “Children’s Memorial Day” and that a special flag
honoring the children, be flown over the courthouse during the week of April
21, 2003. L. D. Egnor,
Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)
THURSDAY, APRIL 10, 2003
PAGE THREE
APPEARING KAY DAY,
DEPUTY CLERK-ASSESSOR’S OFFICE
RE: HOMESTEAD EXEMPTION FOR HOWARD
CUMMINGS FOR TAX YEAR
2003
Kay Day, Assessor’s Chief Deputy Clerk, addressed the Commission to request homestead exemption for Howard Cummings. Ms. Day stated that Mr. Cummings had homestead exemption for tax year 2004 but he was requesting the exemption for tax year 2003 because the homestead exemption had been in his wife’s name and she had recently deceased.
L. D. Egnor, Commissioner, inquired whether both husband and wife should be required to have their name on the homestead exemption so that, by special proxy or “Power of Attorney” the proper documents could be taken to the other party for signature and returned to the Assessor’s office. Commissioner Egnor requested William T. Watson, County Attorney, investigate the possibility of developing such a document.
L. D. Egnor, Commissioner, moved to approve granting the homestead exemption to Howard Cummings for tax year 2003. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#080 CABELL
COUNTY COMMISSION
RE: COLLECTION SERVICES BETWEEN CABELL
COUNTY EMERGENCY MEDICAL SERVICES
AND
VANGUARD FINANCIAL SERVICES, INC.
A. Gordon Merry, Cabell County Emergency Medical Services Director, appeared before the Commission to request approval of an agreement between Cabell County and Vanguard Financial Services, Inc. Mr. Merry explained that Vanguard would be seeking to collect unpaid accounts on behalf of CCEMS.
William T. Watson, County Attorney, stated he had reviewed the agreement and found it to be in order and recommended the Commission approve the agreement.
L. D. Egnor, Commissioner, moved to approve the agreement between Cabell County and Vanguard Financial Services, Inc., and approved the President to sign said agreement. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
PAGE FOUR
#081 RESOLUTION-CABELL
COUNTY COMMISSION
RE: COURTHOUSE SECURITY GRANT
Connie Gray, Administrator of Grants and Permits, appeared before the Commission to explain the letter and resolution were in response to a request from the state office of the West Virginia Division of Criminal Justice Services, Court Security Fund with a change in the language of the resolution stating that Cabell County currently employs sufficient manpower to operate the applied for equipment. Mrs. Gray further explained that this resolution would replace the original one sent with the grant application for courthouse security in the amount of $197,329.00.
L. D. Egnor, Commissioner, moved to approve the President
signing and submitting the replacement resolution with the Courthouse Security
Grant application. Nancy Cartmill,
Commissioner, seconded the motion and the vote was unanimous. Exhibit (C)
#082 LETTER-CABELL
COUNTY COMMISSION
RE: NOTICE OF INTENT FEMA HAZARD MITIGATION
GRANT PROGRAM (HMPG)
Connie Gray, Administrator of Grants and Permits, explained to the Commission the “Notice of Intent” would allow Cabell County to make grant application to the West Virginia Office of Emergency Services for approximately $2,000,000.00, to be coordinated through the Hazard Mitigation Grant Program for purposed buyouts of properties in rural Cabell County, which recently suffered from flooding and ice damage. Mrs. Gray went on to say although the Georgia Avenue area of Cabell County was the main focus of the plan, any resident in Cabell County who had damage from recent flooding or the ice storm could apply for assistance should the grant be approved.
L. D. Egnor, Commissioner, moved to approve the Notice of Intent to apply for Hazard Mitigation Funds in the amount of $2,000,000.00. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
THURSDAY, APRIL 10, 2003
PAGE FIVE
#083 LETTER-CABELL
COUNTY CORRECTIONAL
OFFICER
ASSOCIATION
RE: APPOINTMENT
ASHLEY LOCKWOOD, COMMISSIONER
Nancy Cartmill, Commissioner, moved for the approval of
Ashley Lockwood to the Cabell County Correctional Officers’ Civil Service as a
Commissioner, effective with his Oath of Office. L. D. Egnor, Commissioner, seconded the motion and the vote
was unanimous.
#084 RESOLUTION-CABELL
COUNTY COMMISSION
RE: REESTABLISHING THE PROPER TERMS FOR THE
APPOINTMENTS OF MEMBERS TO THE CABELL
COUNTY HISTORIC LANDMARKS COMMISSION
Glenn White, County Manager, stated the resolution was to reestablish the guidelines by which members are appointed to the Historic Landmarks Commission. Mr. White explained the resolution would correct the time frame for appointments to the Landmarks Commission and reestablish the original intention to stagger the terms of service.
L. D. Egnor, Commissioner, moved to approve the
reestablishing of proper terms for appointments of members to the Cabell County
Historic Landmarks Commission. Nancy
Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (D)
#085 RESOLUTION-CABELL
COUNTY COMMISSION
RE: REAPPOINTMENTS
GERALD W. SUTPHIN AND JOHN H. HANKINS
AS MEMBERS OF THE CABELL COUNTY
HISTORIC LANDMARKS
COMMISSION
Glenn White, County Manager, stated the reappointments of Gerald W. Sutphin and John H. Hankins were in accordance with the previously adopted resolution for the Cabell County Historic Landmarks Commission.
Nancy Cartmill, Commissioner, moved to approve the
reappointment of Gerald W. Sutphin as a member of the Historic Landmarks
Commission, effective with the Oath of Office and ending August 8, 2006 and
John H. Hankins as a member of the Historic Landmarks Commission, effective
with the Oath of Office and ending August 8, 2005. L. D. Egnor, Commissioner, seconded the motion and the vote
was unanimous. Exhibit (E)
THURSDAY, APRIL 10, 2003
PAGE SIX
#086 LETTER-CHARLES
WOOLCOCK, HUNTINGTON
OUTDOOR
THEATRE
RE: REQUEST FOR DONATION
Charles Woolcock, Huntington Outdoor Theatre Board Member, appeared before the Commission to request funding for the production of “Annie Get Your Gun”, being presented this summer and utilizes more than two hundred area participants. Mr. Woolcock stated they were requesting $10,000.00 to help off set some of the additional cost of producing the show.
Glenn White, County Manager, stated there had been $7,500.00 earmarked in the current budget for the Huntington Outdoor Theatre. Mr. White explained the funds for donations were received from occupancy taxes from area hotels and motels and that 50% was designated for the Convention and Visitors Bureau as mandated by law and the other 50% was used to support area agencies, such as Huntington Outdoor Theatre, but was distributed on a first come first serve bases. Mr. White further stated that none of the funds used for these special request, come out of the General County Fund.
L. D. Egnor, Commissioner, moved for the approval of a donation in the amount of $7,500.00, for the Huntington Outdoor Theatre, to be taken from Hotel/Motel Tax Fund. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#087 LETTER-W.
MICHAEL FRAZIER, TRI-STATE AMATEUR
HOCKEY
ASSOCIATION
RE: REQUEST FOR DONATION
Glenn White, County Manager, addressed the Commission to inform them of a donation request from W. Michael Frazier, President of the Tri-State Amateur Hockey Association. Mr. White explained that $1,000.00 had been earmarked for the Tri-State Amateur Hockey Association.
Nancy Cartmill, Commissioner, moved to approve the donation of $1,000.00, to the Tri-State Amateur Hockey Association, to be taken from the Hotel/Motel Tax Fund. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#088 THE
MARINE CORPS LEAGUE
RE: USE OF COURTHOUSE GROUNDS-SUPPORTING
THE TROOPS AND THE
PRESIDENT OF THE
UNITED STATES OF AMERICA
Nancy Cartmill, Commissioner, moved to approve the use of the courthouse lawn by the Marine Corps League for the purpose of supporting the Troops and the President of the United States of America, on May 10, 2003, from 1:00 p.m. until 3:00 p.m. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#089 MARCH
FOR JESUS-HUNTINGTON
RE: USE OF COURTHOUSE GROUNDS
L. D. Egnor, Commissioner, moved to approve the use of the courthouse lawn for a March for Jesus gathering site on June 7, 2003, from 8:00 a.m. until 1:30 p.m. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
AGREEMENT: CABELL
COUNTY COMMISSION AND JUANITA
FERGUSON
FOR CONTRACTUAL SERVICES
L. D. Egnor, Commissioner, moved to approve the agreement for contractual services between Cabell County Commission and Juanita Ferguson. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#090 RESOLUTION-CABELL
COUNTY COMMISSION
RE: ESTABLISHING POLICIES AND PROCEDURES FOR
THE DISTRIBUTION OF
HOTEL OCCUPANCY TAX
Glenn White, County Manager, addressed the Commission to explain how this resolution would establish policies and procedures for the distribution of Hotel occupancy tax funds by the County Commission. Mr. White went on to say requests would be required to be made in writing during the month of May, prior to the fiscal year in which the funds were to be expended, and in June the County Manager would compile a list of requests and present the list to the Commission for their recommendations for distribution. Mr. White explained this would allow equal footing for all area agencies requesting special funds and after the previous year’s carryover amount was known, the funding amounts would be made available to all interested parties.
PAGE EIGHT
Mr. White further stated that with the Commission’s approval of the resolution, letters would be mailed to all past requesting agencies to inform them of the new policies and procedures.
Nancy Cartmill, Commissioner, moved for the approval of
the resolution establishing policies and procedures for the distribution of
Hotel/Motel Tax Funds to area agencies.
L. D. Egnor, Commissioner, seconded the motion and the vote was
unanimous. Exhibit (F)
#091 RESOLUTION-CABELL
COUNTY COMMISSION
RE: ESTABLISHING POLICIES AND PROCEDURES FOR
THE DISTRIBUTION OF CABELL COUNTY
SENIOR
CITIZEN PROJECTS AND PROGRAMS EXCESS
LEVY FUNDS
Glenn White, County Manager, stated this resolution established guidelines similar to those in the previous item, but established guidelines for the distribution of Cabell County Senior Citizen’s projects and programs from the Excess Levy Fund. Mr. White stated the guidelines were comparable to those listed above.
Nancy Cartmill, Commissioner, moved for the approval of
the resolution establishing the policies and procedures for the distribution of
Cabell County Senior Citizen’s Projects and Programs Excess Levy Funds. L. D. Egnor, Commissioner, seconded the
motion and the vote was unanimous. Exhibit
(G)
CITIZENS TO SPEAK:
Alex Skirpan, citizen, appeared before the Commission to state his concern for the operation of the Pea Ridge Sewer Public Service District. Mr. Skirpan went on to say the concerns of the citizens had been taken to the Public Service Commission but had not been addressed. Mr. Skirpan also stated that the management of the entire sewer system needed to be examined.
Lee Coldiron, citizen, also appeared before the Commission to express his concern regarding the Pea Ridge Sewer Public Service District. Mr. Coldiron stated he agreed with Mr. Skirpan’s recommendation that an investigation into the management of the district be done.
Robert L. Bailey, President, stated the Commission had only limited connections with the Public Service District in that they make recommendations for appointments of members to the board. President Bailey suggested the residents attend all meetings of the district and let their concerns be known in that fashion.
PAGE NINE
Kim Wolfe, Sheriff, addressed the Commission to request consideration of charging for the extra time spent by Deputies monitoring the Poland estate and for his own time while attending court proceedings due to being sued by family members back to the estate of Nancy Polan. Sheriff Wolfe stated that monitoring the estate had required a great deal of extra time by both he and his deputies.
William T. Watson, County Attorney, stated he did not believe that any additional charges could be placed on the estate, however he would investigate the West Virginia code regarding administrative charges.
Robert L. Bailey, President, adjourned the meeting at 11:22 a.m., until the next regular meeting of April 24, 2003, at 10:00 a.m.
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