PRESENT: ROBERT L. BAILEY, PRESIDENT
L. D. EGNOR, COMMISSIONER
NANCY
CARTMILL, COMMISSIONER
WILLIAM T.
WATSON, COUNTY ATTORNEY
GLENN WHITE,
COUNTY MANAGER
JUANITA FERGUSON, ASSISTANT
COUNTY MANAGER FOR PERSONNEL AND PURCHASING
SHARON ROSS, ASSISTANT COUNTY
MANAGER FOR
BILLABLES AND PAYABLES
Robert L. Bailey, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
Nancy Cartmill, Commissioner, moved to approve the agenda as presented. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, moved to approve purchase orders #5234-W through #5551-W and pay jackets. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve minutes from the February 27, 2003 regular meeting as well as erroneous assessment/land consolidations/split tickets and probate documents. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, moved to approve hand written checks not to exceed $100,000.00 to Mountain State Blue Cross Blue Shield, from the Cabell County Medical Insurance Fund. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
TAYLOR, A MINOR
W. Joseph Bronosky, Attorney representing the estates of Seaton Taylor and Moira Taylor, addressed the Commission to request approval of the guardianship of Mary “Molly” Frances Taylor, a minor. Mr. Bronosky explained that Wallace Taylor, brother of Seaton Taylor, had submitted his affidavit stating his agreement for Joseph Daniel and Nancy H. McMullen to be appointed guardian. Mr. Bronosky further stated it had been the wish of Moira M.Taylor to have her brother Joseph and his wife Nancy serve as
PAGE TWO
guardians of Mary “Molly” Frances Taylor and oversee her estate during infancy. Mr. Bronosky presented a holographic statement by Moira Taylor reflecting her wishes.
William T. Watson, County Attorney, stated he had reviewed the documents and found them to be in order. Mr. Watson further stated the conditions of the guardianship and bond if required, rested with the Commission. Mr. Watson went on to say Mr. Bronosky would prepare the order for signatures by the Commissioners and present it as soon as it was completed.
L. D. Egnor, Commissioner, moved to approve the
appointment of Joseph Daniel and Nancy H. McMullen as guardians and overseers
of the estate of Mary “Molly” Frances Taylor, a minor. Nancy Cartmill, Commissioner, seconded
the motion and the vote was unanimous.
#054 CABELL COUNTY COMMISSION
RE:
RELEASE OF COLLATERAL BONDS BY
GUARANTY BANK & TRUST COMPANY
William T. Watson, County Attorney, stated this document completed the action, which had been required by the motion for approval of the Letter of Credit, submitted at the February 27, 2003 meeting by Guaranty Bank & Trust Company.
Nancy Cartmill, Commissioner, moved to approve the
release of collateral bonds pledged by Guaranty Bank & Trust Company. L. D. Egnor, Commissioner, seconded the
motion and the vote was unanimous. Exhibit
(A)
#055 LETTER-ADELL CHANDLER, CIRCUIT CLERK
RE:
EMPLOYMENT
TREVA BROWN, DEPUTY CLERK
L. D. Egnor, Commissioner, moved to approve the employment of Treva Brown as a Deputy Clerk, effective March 13, 2003, with an annual salary of $16,960.00. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
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#056 LETTER-KIM WOLFE, SHERIFF
RE:
EMPLOYMENT
DENNIS FOREMAN, 90 DAY PROVISION DEPUTY
DONALD G. STEPP, JR., CORRECTIONAL OFFICER
LORI ADKINS, FULL TIME MONITORING
TECHNICIAN
L. D. Egnor, Commissioner, moved to approve the employment of Dennis Foreman, as a 90 day provisional Deputy Sheriff, effective March 14, 2003 with an annual salary of $24,057.84. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve the employment of Donald G. Stepp, Jr., as a Correctional Officer effective March 17, 2003, with an annual salary of $19,080.00. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve the employment of Lori Adkins as a Monitoring Technician with the Alternative Sentencing program, effective March 16, 2003, with an annual salary of $19,080.00. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
RE:
EMS COLLECTION CONTRACT
Glenn White, County Manager, stated Paul A. Ryker, Attorney, had submitted a letter dated March 3, 2003 for termination of his participation in the Cabell County Emergency Medical Service collections. Mr. White went on to say Mr. Ryker had stated his continued involvement with CCEMS collections would not be cost effective and an invoice for expenses incurred while handling delinquent tax collection would be submitted in the near future. Mr. White further stated that payment to Mr. Ryker would be made through April 3, 2003.
#057 CABELL COUNTY COMMISSION
RE:
AGREEMENT FOR LEGAL REPRESENTATION FOR
TAX COLLECTION WITH DAVID R. TYSON,
ATTORNEY
THURSDAY, MARCH 13, 2003
PAGE FOUR
L. D. Egnor, Commissioner, moved to approve the agreement with a date that would not overlap the existing agreements. No second.
Nancy Cartmill, Commissioner, moved to approve the agreement with an effective date of February 1, 2003 and to replace the old contract with this current contract. Robert L. Bailey, Commissioner, seconded the motion and the vote was as follows:
Robert L. Bailey, President aye
L. D. Egnor, Commissioner nay
Nancy Cartmill, Commissioner aye
#058 CABELL COUNTY COMMISSION
RE:
HAMLETS APARTMENT COMMUNITY
Mr. Bob Childers, citizen, addressed the Commission to request a letter stating that Cabell County did not oppose a 64 unit townhouse rental project to be located in the Altizer area of Cabell County. Mr. Childers stated the units would serve residents with an annual income of $15,000.00 and $20,000.00 and the rent would average from $320 to $455 per month, plus utilities.
L. D. Egnor, Commissioner, moved to approve the President signing a letter of non-opposition for the Hamlets apartment project. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#059 CABELL COUNTY COMMISSION
RE:
BETHANY GREENE, CABELL COUNTY
VICTORY PLACE, CABELL COUNTY
Jeffrey J. Woda, President of Woda Development, appeared before the Commission to request letters of non-opposition for two housing projects. Mr. Woda stated Bethany Greene project would be a 50 unit multi-family residential rental project to be located on Route 2, Cabell County, with income guidelines at $15,000.00 to $28,000.00 and Victory Place would be a three story building with elevator service for senior citizens, to be located at Route 60 East, Cabell County, with income to qualify for these units set at $15,000.00 to $20,000.00.
PAGE FIVE
L. D. Egnor, Commissioner, moved to approve the President
signing letters of non-opposition for Bethany Greene and Victory Place housing
projects as presented. Nancy
Cartmill, Commissioner, seconded the motion and the vote was unanimous.
APPEARING: STEVE
PARSONS, CHAIRMAN CABELL COUNTY
HAZARD MITIGATION COMMITTEE PLAN
Steve Parsons, Chairman of the Cabell County Hazard Mitigation Committee, addressed the Commission stating the Committee was in the process of submitting the final plans for Cabell County. Mr. Parsons went on to say the plan had been completed in three stages and they were now prepared to submit the final plan for state approval and with state approval, federal money would be available should a disaster occur. Mr. Parsons explained he had requested an open discussion for public input concerning the mitigation plan. Mr. Parsons stated the plan would be submitted to the state for approval by March 24, 2003.
Several citizens voiced their concern of increased flooding in parts of Cabell County, specifically along West Mud River Road and Georgia Avenue and requested more information from both the City of Milton and the Corps of Engineers.
After a lengthy discussion, the Commission requested Connie Gray, Administrator of Grants and Permits for Cabell County, attend all future meetings with the City of Milton residents and the Corps of Engineers and inform the Commission of future actions.
President Bailey instructed Glenn White, County Manager, to contact Louis Asbey, Project Manager with the Corps of Engineers, to request all copies of current plans and all pertinent information.
#060 RESOLUTION-CABELL COUNTY COMMISSION
RE:
GRANT APPLICATION FOR JUVENILE
PROSECUTOR FOR 2003/2004
Chris Chiles, Prosecuting Attorney, informed the Commission that this grant was the yearly request of an existing grant for a Juvenile Prosecutor.
Nancy Cartmill, Commissioner, moved to approve the grant application for a Juvenile Prosecutor, through the Juvenile Accountability Incentive Block Grant (JAIBG) Funds, in the amount of $42,500.00. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)
THURSDAY, MARCH 13, 2003
PAGE SIX
#061 RESOLUTION-CABELL COUNTY COMMISSION
RE:
COURT SECURITY GRANT FY 2003/2004
L. D. Egnor, Commissioner, moved to approve the grant application for the West Virginia Court Security Fund Grant for security equipment and its installation in the amount of $197,329.00. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (C)
Nancy Cartmill, Commissioner, stated she had found an outside door leading out of the “smoke room” propped open with a block of wood. Commissioner Cartmill requested the situation be addressed as soon as possible. Commissioner Cartmill further stated the entire smoking issue needed to be examined and possibly placed on a future agenda for discussion.
#062 LETTER-YOUNG MEN’S CHRISTIAN
ASSOCIATION
RE:
REQUEST FOR DONATION $2,500.00
Glenn White, County Manager stated he had contacted George Smailes, Executive Director of Huntington YMCA, and informed him that funding in the amount he had requested was not available. Mr. White went on to say a donation of $2,000.00 would be in line with the Hotel/Motel Tax Funds current budget.
Nancy Cartmill, Commissioner, moved to approve the donation of $2,000.00 for the Young Men’s Christian Association youth basketball tournament. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, stated she would like to see a plan developed for the distribution of Hotel/Motel Tax and Senior Levy Tax Funds. Commissioner Cartmill stated a structured plan would benefit all requesting agencies and give a clearer picture of the distribution of these funds.
#063 LETTER-WEST VIRGINIA DUSTERS GIRLS
SOFTBALL
SUMMER CLASSIC NATIONAL QUALIFIER
RE:
REQUEST FOR DONATION
Glenn White, County Manager, stated the following three requests had a $1,000.00 donation designated for each request. Mr. White went on to say the budget did not allow for funding at the past level of all three request but a donation of $1,000.00 to each request would be available.
PAGE SEVEN
Nancy Cartmill, Commissioner, moved to approve a donation
of $1,000.00 for the West Virginia Dusters Girls Softball Summer Classic
National Qualifier, to be taken from the Hotel/Motel Tax Fund. L. D. Egnor, Commissioner, seconded the
motion and the vote was unanimous.
#064 LETTER-LARRY VERBAGE, COACH
RE: WEST VIRGINIA
ASA FASTPITCH SOFTBALL
TOURNAMENT-$3,000.00 HOTEL/MOTEL TAX
FUND
DIAMOND DUSTERS CLASSIC 9TH ANNUAL FAST-
PITCH TOURNAMENT-$2,000.00 HOTEL/MOTEL
TAX FUND
Nancy Cartmill, Commissioner, moved to approve a donation of $1,000.00 for the West Virginia ASA Fastpitch Softball Tournament and a $1,000.00 for the Diamond Dusters Classic 9th Annual Fastpitch Tournament, both to be taken from the Hotel/Motel Tax Fund. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#065 CABELL COUNTY COMMISSION
RE:
COURTHOUSE GROUNDS PERMIT BY CENTRAL
FREEWILL BAPTIST CHURCH-EASTER EGG HUNT
L. D. Egnor, Commissioner, moved for the approval of a permit for Central Freewill Baptist Church to hold their annual Easter Egg Hunt April 19, 2003 from 12:00 noon until 2:00 p.m., on the courthouse grounds. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#066 RESOLUTION-CABELL COUNTY COMMISSION
RE:
IP TELEPHONE SYSTEM/SUN TRUST LEASING
CORPORATION
Glenn White, County Manager, explained the lease agreement being presented covered the IP Telephone system. Mr. White further stated the lease was with SunTrust Leasing and the note was a tax-exempt, six-year term lease with a 2.61 % rate in the amount of $384,000.00. Mr. White went on to say payments would be made twice a year.
L. D. Egnor, Commissioner, moved to approve the lease as presented. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
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CITIZENS TO SPEAK:
Clenon Ray, citizen, appeared before the Commission to state his support of the Hazard Mitigation Plan for the Milton area. Mr. Ray stated that both federal and state money would be used for the mitigation plan for Milton.
Charles Woolcock, Chairperson for the Greater Huntington Area Outdoor Theater, presented a letter for a donation request to the Commission and asked to be placed on the agenda for the next meeting of March 27, 2003.
William T. Watson, County Attorney, presented a check in the amount of $7,500.00 to the General Fund from the Foster Foundation, for the issuance fee on the bonds approved for the expansion of the Woodlands retirement project.
Robert L. Bailey, President, adjourned the meeting at 11:45 a.m., until the next regular meeting of March 27, 2003, at 10:00 a.m.
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