PRESENT: ROBERT L. BAILEY, PRESIDENT
L. D. EGNOR, COMMISSIONER
NANCY
CARTMILL, COMMISSIONER
WILLIAM T.
WATSON, COUNTY ATTORNEY
GLENN WHITE,
COUNTY MANAGER
JUANITA FERGUSON, ASSISTANT
COUNTY MANAGER FOR PERSONNEL AND PURCHASING
SHARON ROSS, ASSISTANT COUNTY
MANAGER FOR
BILLABLES AND PAYABLES
Robert L. Bailey, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.
APPROVE:
L. D. Egnor, Commissioner, moved to approve the agenda as presented. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve purchase orders #4281-W through #4621-W and pay jackets. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
L. D. Egnor, Commissioner, moved to approve minutes from the January 16, 2003 regular meeting, as well as erroneous assessment/land consolidations/split tickets and probate documents. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
Nancy Cartmill, Commissioner, moved to approve hand written checks not to exceed $100,000.00 to Mountain State Blue Cross Blue Shield and Medical Life, from the Cabell County Medical Insurance Fund. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
PUBLIC HEARING: CLOSING WESTERLY PORTION OF BASS
AVENUE, WATER MAPLE SUBDIVISION, BARBOURSVILLE DISTRICT
Paul Ryker, Attorney, appeared before the Commission and presented an affidavit of the
publication for the “Public Hearing” on closing the westerly
portion of Bass Avenue located in the Water Maple Subdivision, Barboursville
District. Mr. Ryker explained the
owners of the property connected to the portion to be closed were William J.
Clark, Dorothy Clark and TTJ, Inc., which were also the petitioners.
THURSDAY, JANUARY 30, 2003
PAGE TWO
William T. Watson, County Attorney, stated he had reviewed the documents for the petition and they were all in order.
Robert L. Bailey, President, inquired as to whether there was anyone in the audience to speak in favor of or against the closing of this section of roadway. No one was present to speak on the matter.
L. D. Egnor, Commissioner, moved to approve the closing of the westerly portion of Bass Avenue, Water Maple Subdivision, Barboursville District. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#020 CONTINUED TO MEETING OF FEBRUARY 13,
2003
#021 RESOLUTION-CABELL COUNTY COMMISSION
RE:
REPLACEMENT AND/OR SUBSTITUTION OF
PLEDGED SECURITIES
Glenn White, County Manager, informed the Commission the Federal Reserve Bank in Boston had revised their policy with regards to the release and substitution of pledged collateral bonds. Mr. White went on to say as a result of that change the county had developed a resolution which would provide a structured procedure for County depositories to replace or substitute securities for county funds on deposit. Mr. White further stated the approval would require a three or four party call back for verification, which would allow two persons from the Federal Reserve Bank and one party from Cabell County to discuss and approve the replacement and/or substitution of pledged securities.
William T. Watson, County Attorney, stated the resolution would provide a check and balance for the replacement and substitution of collateral bonds by local banks. Mr. Watson further stated he recommended the approval of the resolution and the action would be a benefit to the local banks.
Nancy Cartmill, Commissioner, moved to approve the resolution for the replacement and/or substitution of collateral bonds by agreement for approval, three party call back and a list of authorized persons being Glenn White, County Manager; Juanita Ferguson, Assistant County Manager; Robert L. Bailey, President; L. D. Egnor, Commissioner and Nancy Cartmill, Commissioner. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)
THURSDAY, JANUARY 30, 2003
PAGE THREE
#022 PLEDGE AGREEMENT BETWEEN CABELL
COUNTY
COMMISSION AND THE FEDERAL RESERVE
BANK OF
BOSTON
RE: REPLACEMENT AND/OR SUBSTITUTION OF
SECURITIES HELD FOR FIFTH THIRD BANK
L. D. Egnor, Commissioner, moved to approve the pledge agreement between Cabell County Commission and the Federal Reserve Bank of Boston regarding replacement and/or substitution of securities held for Fifth Third Bank according to the previous guidelines. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#023 PLEDGE AGREEMENT BETWEEN CABELL
COUNTY
COMMISSION AND THE FEDERAL RESERVE
BANK OF
BOSTON
RE:
REPLACEMENT AND/OR SUBSTITUTION OF
SECURITIES HELD FOR CITY NATIONAL BANK
Nancy Cartmill, Commissioner, moved to approve the pledge agreement between Cabell County Commission and the Federal Reserve Bank of Boston regarding replacement and/or substitution of securities held for City National Bank according to the previous guidelines. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
#024 RESOLUTION-CABELL COUNTY COMMISSION
RE:
EMPLOYMENT
JOSHUA COFFEY, MONITORING TECHNICIAN
Nancy Cartmill, Commissioner, moved to approve the employment of Joshua Coffey as a monitoring technician with the Alternative Sentencing program, effective January 31, 2003, with an annual salary of $19,080.00. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
PAGE FOUR
#025 LETTER-KIM WOLFE, SHERIFF
RE:
EMPLOYMENT
MICHAEL G. MOORE, JR.-DEPUTY SHERIFF
Nancy Cartmill, Commissioner, moved to approve the employment of Michael G. Moore, Jr. as a Deputy Sheriff, effective January 31, 2003. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
Kim Wolfe, Sheriff, appeared before the Commission to provide the information on the day and time set for Deputy Sheriff’s testing. Sheriff Wolfe stated the list from each test lasts for three years and Michael Moore was the last name on the current list.
#026 CABELL COUNTY COMMISSION
RE:
ESTABLISHMENT OF A GENERAL POLICY AND
PROCEDURE FOR SECURITY PASSKEY CARDS
L. D. Egnor, Commissioner, moved to approve the establishment of a general policy and procedure for Security Passkey Cards. Nancy Cartmill, Commissioner, seconded the motion for purposes of discussion.
Glenn White, County Manager, explained the policy and procedure for Security Passkey Cards for persons who gain approval and pay the required fees to enter at designated entrances. Mr. White went on to say approval was for the use of the Courthouse and a separate application for the County Clerk’s Record room for after hour usage. Mr. White further stated Karen Cole, County Clerk, would review and recommend approval for those individuals to be issued a passkey for Record Room entry and then submit them to the Security Committee for their approval. Mr. White explained that passkeys issued for general Courthouse usage would be approved by the Security Committee. Mr. White went on to say there would be two separate forms, one for general Courthouse and one for the County Clerk’s office.
After a brief discussion, the vote was called and the vote
was unanimous. Exhibit (B)
THURSDAY, JANUARY 30, 2003
PAGE FIVE
#027 CABELL COUNTY COMMISSION
RE:
JUVENILE ACCOUNTABILITY INCENTIVE
BLOCK GRANT ACCEPTANCE FORM
L. D. Egnor, Commissioner, moved to approve acceptance of a grant in the amount of $6,016.00, for the Juvenile Prosecutor’s program. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#028 RESOLUTION-CABELL COUNTY COMMISSION
RE:
REAPPOINTMENT
JIMMY G. CALL, CABELL HUNTINGTON
HOSPITAL BOARD OF DIRECTORS
Nancy Cartmill, Commissioner, moved to approve the
reappointment of Jimmy G. Call as a member of the Board of Directors for Cabell
Huntington Hospital, effective immediately and ending September 30, 2005. L. D. Egnor, Commissioner, seconded the
motion and the vote was unanimous. Exhibit
(C)
#029 LETTER-JASON C. FOSTER, CITIZEN
RE:
PURCHASE OF COUNTY JEEP
Glenn White, County Manager, addressed the Commission and stated Mr. Foster had contacted the office requesting to purchase a 1960 Jeep that belonged to the county. Mr. White further stated he had contacted A. Gordon Merry, Cabell County Emergency Services Director, to obtain the information concerning the vehicle. Mr. White stated the automobile had not been moved for approximately five years.
L. D. Egnor, Commissioner, stated he would recommend a Courthouse auction for the sale of unwanted county property. Commissioner Egnor further stated Mr. Foster would be informed and arrangements should begin to hold the auction.
THURSDAY, JANUARY 30, 2003
PAGE SIX
#030 CABELL COUNTY COMMISSION
RE:
LEASE AGREEMENT WITH CABELL HUNTINGTON
HOSPITAL
William T. Watson, County Attorney, addressed the Commission and explained the lease agreement between Cabell County Commission and Cabell Huntington Hospital pertained to the fourth floor of the property located at 631 Fourth Avenue, which the county had recently purchased. Mr. Watson stated the lease would be in effect from January 1, 2003 to December 31, 2003.
L. D. Egnor, Commissioner, moved to approve the lease agreement between the Cabell County Commission and Cabell Huntington Hospital for the fourth floor at 631 Fourth Avenue, for a term beginning January 1, 2003 and ending December 31, 2003. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#031 CABELL COUNTY COMMISSION
RE:
LEASE AGREEMENT WITH UNIVERSITY
PHYSICIANS AND SURGEONS, INC.
William T. Watson, County Attorney, explained that the lease agreement was with University Physicians and Surgeons, Inc. and was constructed like the aforesaid lease. Mr. Watson stated University Physicians and Surgeons, Inc. would lease the area of the second floor of the property located at 631 Fourth Avenue, for a period beginning January 1, 2003 and ending December 31, 2003.
Nancy Cartmill, Commissioner, moved to approve the lease agreement between the Cabell County Commission and University Physicians and Surgeons, Inc. for the second floor at 631 Fourth Avenue, for a term beginning January 1, 2003 and ending December 31, 2003. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
PAGE SEVEN
#032 LETTER-CABELL COUNTY COMMISSION
RE:
ESTABLISH MEETING DATES AND TIME WITH
CITY OF HUNTINGTON
L. D. Egnor, Commissioner, moved to approve authorizing the President to sign a letter to City of Huntington Council to establish meeting dates of March 13, 2003; June 12, 2003; September 11, 2003 and December 11, 2003, for the Cabell County Commission, Mayor of City of Huntington and City of Huntington Council at 3:00 p.m. in the Mayor’s Conference room. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
#033 RESOLUTION-CABELL COUNTY COMMISSION
RE:
COUNTY BUDGET REVISION #5
Glenn White, County Manager, addressed the Commission stating that county budget revision #5 was to move funds within line items for the County Clerk, Circuit Clerk and Culloden VFD.
L. D. Egnor, Commissioner, moved to approve the county
budget revision #5 for the General Fund.
Nancy Cartmill, Commissioner, seconded the motion and the vote was
unanimous. Exhibit (D)
PLACE ON RECORD:
L. D. Egnor, Commissioner, moved to approve placing on record Cabell Huntington Convention & Visitors Bureau, Board of Director’s minutes, October 23, 2002 and statement of revenue and expenses for September, October, November and December, 2002; Culloden Public Service District special meetings of September 24, November 20, December 20 and regular meeting minutes of December 11, 2002; Greater Kanawha RC&D Board of Directors, December 18, 2002; Pea Ridge Public Service District, regular meeting November 11, 2002; Salt Rock Water Public Service District, regular meeting December 17, 2002; Tri-State Airport Authority, regular meeting November 21, 2002. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.
PAGE EIGHT
Nancy Cartmill, Commissioner, moved to approve placing on record Cabell County E-911 2002 Operational Report; Cabell Huntington Health Department monthly clinic reports for September, October, and November, 2002; Huntington-Cabell-Wayne Animal Control Shelter, monthly report, December, 2002; Bank of New York, various bonds account statements, December 31, 2002. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.
Robert L. Bailey, President, informed the Commission that he had received several telephone complaints regarding the property tax and increases among the homestead exemptions. President Bailey stated changes needed to be made at the state level.
Robert L. Bailey, President, adjourned the regular meeting at 10:55 a.m., until the next regular meeting of February 13, 2003, at 10:00 a.m.
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