THURSDAY SEPTEMBER 11, 2003

PRESENT: ROBERT L. BAILEY, PRESIDENT

L. D. EGNOR, COMMISSIONER

NANCY CARTMILL, COMMISSIONER

WILLIAM T. WATSON, COUNTY ATTORNEY

GLENN WHITE, COUNTY MANAGER

SHARON ROSS, ASSISTANT COUNTY MANAGER

FOR BILLABLES AND PAYABLES

Robert L. Bailey, President, called the regular scheduled meeting of the Cabell County Commission to order at 10:00 a.m.

APPROVE:

Nancy Cartmill, Commissioner, moved to approve the agenda as presented. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

L. D. Egnor, Commissioner, moved to approve purchase orders #1434 X through #1721 X and pay jackets. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Glenn White, County Manager, informed the Commission the actual list of pay jackets to be signed was still down in Accounts Payable. Karen Cole, County Clerk, informed the Commission that the actual pay jackets had not been received by her office until right before the meeting, therefore, the list still needed to be ran and then verified against the actual documents before it would be ready to sign. Mrs. Cole stated the list should be ready to sign by the end of the meeting.

Nancy Cartmill, Commissioner, moved to approve the August 28, 2003 regular commission minutes, erroneous assessments/land consolidations/split tickets and probate documentation. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

L. D. Egnor, Commissioner, moved to approve handwritten checks to Mountain State Blue Cross and Blue Shield, not to exceed $100,000.00, from the Cabell County Medical Insurance Fund. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

Robert L. Bailey, President, requested a motion to move items #244 and #245 to the front of the agenda. L. D. Egnor, Commissioner, moved to approve moving items #244 and #245 to the front of the agenda. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY SEPTEMBER 11, 2003

PAGE TWO

#244 IN THE MATTER OF THE GUARDIANSHIP OF

ANNETTE ELISE GRAYBEAL, A MINOR

William Watson, County Attorney, addressed the Commission on item #244 and item #245, which concerns two minors. Mr. Watson stated that Mrs. Elizabeth Eshem, mother of Annette Elise Graybeal, and Mrs. Diana Reynolds-Cihon, mother of Shane Cihon, were requesting the Commission to appoint them as guardians of said minors.

L. D. Egnor, Commissioner, moved to approve the appointment of Elizabeth Eshem as the guardian of Annette Elise Graybeal, a minor. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#245 IN THE MATTER OF THE GUARDIANSHIP OF

SHANE CIHON, A MINOR

L. D. Egnor, Commissioner, moved to approve the appointment of Diana Reynolds-Cihon as the guardian of Shane Cihon, a minor. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#226 LETTER KIM WOLFE, SHERIFF

RE: EMPLOYMENT/COURTHOUSE SECURITY

L. D. Egnor, Commissioner, moved to approve the employment of Robert Morgan, Paul D. Fields and Adam Beaty, effective September 12, 2003. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#227 LETTER, KIM WOLFE, SHERIFF

RE: EMPLOYMENT

Nancy Cartmill, Commissioner, moved to approve the employment of Charles Skidmore as a full-time Home Confinement Officer, effective September 11, 2003, with a rate of pay of $1,948.94 a month. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

#228 LETTER, KIM WOLFE, SHERIFF

RE: EMPLOYMENT

L. D. Egnor, Commissioner, moved to place this item at the end of the agenda. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY SEPTEMBER 11, 2003

PAGE THREE

DISCUSSION, LETTER, KIM WOLFE, SHERIFF

RE: PURCHASE OF FOURTEEN PORTABLE RADIOS

L. D. Egnor, Commissioner, moved to approve removing this item from the agenda and to leave it off the agenda until the Sheriff could attend a meeting. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#229 LETTER, KIM WOLFE, SHERIFF

RE: CABELL COUNTY SHERIFF’S SETTLEMENT

JULY 1, 2002 THRU JUNE 30, 2003

Glenn White, County Manager, reported the Sheriff’s settlement had been revised and that it now appeared to be in order. L. D. Egnor, Commissioner, moved to approve the Cabell County Sheriff’s Settlement. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#230 LETTERS, ADELL CHANDLER, CIRCUIT CLERK

RE: EMPLOYMENT

Nancy Cartmill, Commissioner, moved to approve the appointment of Sarah N. McGuffin as a Deputy Clerk, effective September 16, 2003, with a rate of pay of $16,960.00 per year; Holly Ann Williamson, effective September 15, 2003 and Gloria J. McComas, effective September 16, 2003, as temporary part-time employees. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

#231 LETTER, ADELL CHANDLER, CIRCUIT CLERK AND

KAREN COLE, COUNTY CLERK

RE: PURCHASE OF CIRCUIT CLERK SOFTWARE AND

FLAT SCREEN COMPUTERS

Glenn White, County Manager, explained to the Commission that in the 2003/2004 Election Budget, $50,000.00 had been approved to purchase programming software for the county election ballots. Mr. White went on to say Mrs. Chandler and Mrs. Cole had since learned that Casto & Harris would now program the ballots and there would not be a need to purchase the software. Mrs. Chandler was requesting that part of the $50,000.00 be used to purchase software for her office.

THURSDAY SEPTEMBER 11, 2003

PAGE FOUR

Karen Cole, County Clerk, stated she had no objection to a portion of the $50,000.00 going to the Circuit Clerk’s Office, however, she informed the Commission that when the statewide Voter’s Registration System, which is mandated by the Federal Government, was installed in her office there may be a need for additional equipment and she would need funds to purchase the equipment.

Nancy Cartmill, Commissioner, moved to approve the request for software and flat screen computers for the Circuit Clerk’s Office with funds from the Election Budget. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

#232 RESOLUTION, CABELL COUNTY COMMISSION

RE: AUTHORIZE THE REALLOCATION OF FY 2000

CABELL-HUNTINGTON-WAYNE HOME

INVESTMENT TRUST FUNDS

Bill Toney, Department of Huntington Development and Planning, informed the Commission this resolution would transfer $201,001.00 from the 2000 Home Program for a housing project for the elderly in Milton. L. D. Egnor, Commissioner, moved to approve the reallocation of funds from the Home Program for a project for the elderly in Milton, West Virginia. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (A)

#233 LETTER, AND PROJECT SUMMARY

RE: UNION RIDGE WATERLINE EXTENSION PROJECT

BUDGET AMENDMENT 02SCBG0021X

Kathy Elliot, Region II Planning and Development Council, explained this was budget amendment #2 on some necessary line item adjustments for the Union Ridge Waterline Extension Project and this also reflected the release of the second year funds. L. D. Egnor, Commissioner, moved to approve the President of the Commission sign the Project Budget Amendment. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#234 LETTER, CABELL COUNTY COMMISSION

RE: SMALL CITIES BLOCK GRANT

UNION RIDGE WATERLINE EXTENSION PROJECT

DRAWDOWN REQUEST #3/$14,399.97

Nancy Cartmill, Commissioner, moved to approve Drawdown Request #3 for the Union Ridge Waterline Extension Project. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY SEPTEMBER 11, 2003

PAGE FIVE

#235 RESOLUTION, CABELL COUNTY COMMISSION

RE: EMPLOYMENT

Nancy Cartmill, Commissioner, moved to approve the employment of Angela D. Maddox, as a full-time EMT, effective September 12, 2003, at a rate of pay of $6.03 per hour; Natasha Hewitt as a full-time temporary EMT, effective September 12, 2003, at a rate of pay of $6.03 per hour. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

#236 RESOLUTION, CABELL COUNTY COMMISSION

RE: AUTHORIZE PUBLICATION OF A CLASS II LEGAL

ADVERTISEMENT/PUBLIC HEARING TO THE

PROPOSED ADOPTION OF THE CABELL COUNTY

MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN FOR CABELL COUNTY, WEST VIRGINIA

Glenn White, County Manager, explained this was a part of the formalization and approval of the over-all plan for the Cabell County Jurisdictional Hazard Mitigation Plan. Mr. White stated that in order to continue with the plan, a public hearing must be held. Nancy Cartmill, Commissioner, moved to authorized the publication for a public hearing, which would be held on Thursday, September 25, 2003 at 10:00 a. m. in the County Commission Chambers. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (B)

#237 LETTER, CABELL COUNTY COMMISSION

RE: NOTICE OF INTENT/HAZARD MITIGATION

GRANT PROGRAM (HMGP) FEMA, DR-1474-WV

Nancy Cartmill, Commissioner, moved to approve the Notice of Intent for Hazard Mitigation Grant Program. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

#238 LETTER, RESOLUTION AND APPLICATION, CABELL

COUNTY COMMISSION

RE: HAZARD MITIGATION GRANT PROGRAM (HMGP)

FEMA DR-1455-WV

L. D. Egnor, Commissioner, moved to authorize the signing of the letter, resolution and application for the Hazard Mitigation Grant program. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY SEPTEMBER 11, 2003

PAGE SIX

Glenn White, County Manager, informed the Commission that on item #238, there was a letter and resolution, however the application had not been completed. Mr. White stated a motion was needed to authorize the signing of the application once it was completed. L. D. Egnor, Commissioner, moved to amended the previous motion to include the signing of the application when completed. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous. Exhibit (C)

#239 EXECUTION OF DEED/KIWANIVISTA PARK

William Watson, County Attorney, informed the Commission this was pertaining to the Kiwanivista Park Property and he recommended the signing of the supporting documentation and to execute the deed. L. D. Egnor, Commissioner, moved to approve execution of the deed to Kiwanivista Park and to sign supporting documentation. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#240 ORDER REFERRING ESTATE OF AARON MARTIN

TO FIDUCIARY COMMISSIONER

William Watson, County Attorney, informed the Commission there were issues with this estate and it needed to be resolved by a Fiduciary Commissioner. L. D. Egnor, Commissioner, moved to sign the order to refer this matter to a Fiduciary Commissioner. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

#241 SALT ROCK SEWER PUBLIC SERVICE DISTRICT,

SEWER EASEMENT

Juanita Ferguson, under contract with the Commission, explained this was a right of way and easement on County owned property at the back of the Sheriff’s Field Office in Ona, West Virginia. Nancy Cartmill, Commissioner, moved to approve the sewer easement for the Salt Rock Public Service District. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

#242 WAIVER OF RIGHTS FOR EASEMENTS ON THE LEFT

FORK UNION RIDGE WATERLINE EXTENSION

PROJECT

Nancy Cartmill, Commissioner, moved to approve the waiver of rights for easements on the left Fork of Union Ridge. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY SEPTEMBER 11, 2003

PAGE SEVEN

#243 RESOLUTION, CABELL COUNTY COMMISSION

GENERAL FUND, STATE BUDGE REVISION #1

Nancy Cartmill, Commissioner, moved to approve General Fund Budget Revision #1. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous. Exhibit (D)

CITIZENS TO SPEAK:

Robert L. Bailey, President, requested that the Herald Dispatch make mention of the times and dates of the County Commission meetings.

President, Robert L. Bailey, stated he was upset about a Huntington Council Member saying the Cabell County Commission offered to give $5,000.00 to help open the Olympic Pool, then did not follow through with the money. Mr. Bailey said at no time did the Commission say they would give money to the help open the pool, only that they would send manpower to assist.

President, Robert L. Bailey, then informed the Commission of the need for a new building for the Greater Huntington Area Food Bank. The Commission was in agreement for Mr. Bailey to make inquiries to help the Food Bank find a suitable site to relocate.

#228 LETTERS, KIM WOLFE, SHERIFF

EMPLOYMENT

Nancy Cartmill, Commissioner, moved to approve the employment of Caleb Dotson as a 90 day provisional Correctional Officer, effective September 14, 2003, with a rate of pay of $1,414.34 per month and Diana L. Johnston as a full-time Correctional Officer, effective September 14, 2003, at a rate of pay of $1,683.34 per month, subject to a successful background check and with the understanding the employment would not extend beyond the closing of the Cabell County Jail. L. D. Egnor, Commissioner, seconded the motion and the vote was unanimous.

William Watson, County Attorney, stated he had received a letter concerning the Pullman Square Project that the Commission needed to review due to the attorneys for Pullman Square wanted to discuss some issues with the Commission.

L. D. Egnor, Commissioner, moved to authorized the signing of purchase orders and pay jackets, which did not arrive timely, upon certification of being correct. Nancy Cartmill, Commissioner, seconded the motion and the vote was unanimous.

THURSDAY SEPTEMBER 11, 2003

PAGE EIGHT

Robert L. Bailey, President, adjourned the meeting at 11:15 a.m., until the next regular meeting September 25, 2003.

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PRESIDENT, COUNTY COMMISSION

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