Bid Specifications
The Cabell County Commission (the Commission) will accept sealed bids for the following hereinafter described project. The Commission is requesting two separate bids.
BID #1
Contractor shall remove loose paint, repair or remove all loose and missing brick and mortar joints, prime coat and finish coat with waterproof paint equal to or better than UGL Drylock Masonry waterproofer in color(s) selected by the owner.
The contractor is to supply a unit price per square foot of brick replacement and a unit price per linear foot of mortar tuck-pointing. Following an inspection of the project area, exact quantities will be agreed upon between Contractor and Owner prior to corrective work relating to brick replacement and mortar tuck-pointing.
Bid proposals are to include a total price for materials, a total price for labor, and, a grand total to perform all required work. Delivery costs, if any, of subject materials must be included in the quoted bid prices.
All bids shall be valid for sixty (60) days from the date of opening.
Sealed bids are to be delivered
to the Cabell County Commission,
Questions about bid procedures
should be directed to Stephen Zoeller at the Cabell County Commission,
Questions concerning bid
specifications or work to be performed should be directed to Ms. Connie Gray,
Administrator of Grants, Planning & Permits, at
After bids are opened, they will be reviewed by Commission staff and others, who will make a recommendation to the Commission.
The successful bidder shall assume risk of loss of all materials until they are delivered to and accepted by the Commission.
State of
those rates, are required to be paid, for all non-exempt work performed by the Contractor.
Current prevailing Wage Rates are available at www.wvsos.com/csr (click on the service icon
for the 2009 wage
rates). All payroll records are to be submitted to the
Commission. Payment of overtime, workers compensation and any other required coverage are the exclusive responsibility of the Contractor as required by local, State and/or Federal Laws or Regulations.
General Conditions:
A. Contractor employees must not smoke in or on job premises.
B. Contractor to secure all required permits/licenses.
C. Contractor shall provide a minimum of a 5-year warranty on workmanship for work completed.
D. Contractor shall provide proof of Public Liability and Property Damage Insurance in the amount of $1,000,000.00 and $1,000,000.00, respectively and shall name the Cabell County Commission as an additional insured on the policy.
E. Contractor must certify that both WV Worker’s Compensation and Unemployment premiums are current.
F. Contractor must possess a valid WV Contractors License.
G. A Corporate Surety Bidder’s Bond in the amount of five percent (5%) of the bid, or a Certified Check on a solvent bank in the amount of five percent (5%) of the bid made payable to the Cabell County Commission shall accompany the bid.
H. A Performance Bond in the amount of one-hundred percent (100%) of the contract price issued by a responsible surety company will be required by the successful bidder.
I. A Payment Bond in the amount of one-hundred percent (100%) of the contract price issued by a responsible surety company will be required by the successful bidder (if applicable).
Construction must be completed in no more than ninety (90) days. Consideration will be taken into effect for inclement weather conditions.
Bids will only be considered from firms that have an established reputation for performing the type of work specified herein. Bidders must hold a valid WV Contractor’s License, worker compensation, and public liability and property damage insurance and provide evidence of same.
The successful bidder shall pay all royalties and license fees and shall hold and save the Commission and Cabell County West Virginia, its officers, agents, servants, and employees harmless from liability of any nature and kind, including costs and expenses for or on account of any patented or un-patented invention, process, article, or appliance manufactured or used on the performance of this contract. In this respect, the successful bidder shall defend all suits or claims for infringement of any patent or license right.
In case of default by the bidder, the Commission may procure the bid from other sources and hold the bidder responsible for any excess costs occasioned thereby. In case of error by the bidder in preparing the bid proposal, the Commission may, prior to the award of the bid, reject such proposal upon presentation of a petition accompanied by a sworn affidavit of error, which sets forth the error, the cause thereof, and sufficient evidence to substantiate the claim.
Property Taxes
The successful bidder must furnish proof that all current Cabell County real estate and property taxes due and payable have been paid.
All bids opened shall be final. There shall be no oral interpretations of bid proposals from the floor. Proposals having any erasures or corrections thereon may be rejected unless explained or noted over signature of the bidder.
All sealed bid proposals shall be
delivered by mail or messenger prior to bid opening time as announced, at which
time the bids shall be opened and read aloud.
Bids should be plainly marked “BID –
The bid will be awarded within approximately thirty (30)
days of bid opening date. All bid prices
submitted are to be firm through delivery and acceptance of subject
equipment. The Commission reserves the
right to accept or reject any or all bids or to waive formalities and to award
the bid in the manner deemed to be in the best interest of
The Commission shall have the right under this bid at any time to make
additions and deletions to the specifications.
Such changes, when deemed by the Commission to result in costs to the
successful bidder in excess of the cost, which would have been incurred, by
said bidder had the original specifications been followed, will constitute
extra work, the payment for which will be subject to negotiation between the
Commission and the successful bidder.
Conversely such changes when deemed by the Commission to result in
lesser cost to the successful bidder than would have been incurred had the
original specifications been followed, will constitute lesser work, for which a
deduction from the awarded bid price shall be negotiated between the successful
bidder and the Commission. Only such
additions and deletions as are specified in writing by the Commission to the
successful bidder shall be made.
The successful bidder shall not assign, transfer, convey, or otherwise dispose of the contract or the right to execute it or the right, title or interest to it or any part thereof or assign any of the monies due or to become due under the contract without prior written consent of the Commission.
Each bidder shall state in their proposal the expected number of calendar days necessary for the delivery of the materials and the time necessary to complete the job following the award of the bid. The Commission will assess liquidated damages in the amount of fifty dollars ($50.00) per calendar day in the event that delivery is not made on or before the date specified by the bidder. Subject materials and supplies will be inspected by qualified personnel or by an individual of their choice for condition and compliance with specifications upon delivery. Following inspection and installation of subject materials and supplies, and final acceptance, payment in full for the installation of subject materials and supplies will be scheduled and paid within thirty – sixty days.
Standards of
Quality and Codes
All work must conform to all rules and regulations of all governmental authorities and agencies having jurisdiction over the project, including, but not limited to:
1. Federal Occupational Safety & Health Administration Regulations (OSHA)
2. WV Department of Environmental Protection
3. WV Bureau of Public Health
4. WV State Fire Marshal
5. WV Department of Natural Resources
For the Owner’s Record, contractor shall submit, upon request, copies of permits, licenses, certifications, inspection reports, releases, notices, receipts for fee payments, correspondence and records established in conjunction with compliance with standards and regulations bearing upon performance of work.
The Copeland
“Anti-kickback” Act
The Copeland Anti-kickback Act makes it a crime for anyone to require any laborer or mechanic
employed on a Federal or Federally Assisted project to Kickback any part of his or her wages.
Contract Work Hours and Safety Standards
The contract work hours and Safety Standards Act requires overtime pay for laborers and mechanics at a rate of one and one-half times the basic rate of pay for hours worked on covered contracts in excess of 40 hours in a workweek. This Act also requires the assessment of liquidated damages at the rate of $10 per day for each day that each laborer and mechanic worked without payment of the required overtime compensation. The Act has no job site limitations.
Equal
Opportunity Requirements
Title V of the Civil Rights Act of 1964, provides that no person shall be excluded from participation, denied program benefits or subjected to discrimination on the basis of race, color or national origin.
Section 3 of the HUD Act of 1968, as amended, provides that to the greatest extent feasible, opportunities for training and employment shall be given to lower-income residents of the project area and the contracts for work to be performed be awarded to business firms located in or owned in substantial part by persons residing in the project area.
Section 109 of the HUD Act of 1974, as amended provides that no personal shall be excluded from participation (including employment), denied program benefits or subjected to discrimination on the basis of race, color, national origin, or sex under any program or activity funded under Title I of the HUD Act of 1974, as amended.
Executive Order 11246, as amended, provides that no persons shall be discriminated against, on the basis of race, color, religion, sex or national origin in any phase of employment.
Executive Order 11625, provides that grantees establish affirmative action programs for minority business enterprise utilization. Contractors are required to utilize maximum efforts to realize goals set forth in such programs.
Hold Harmless
Clause
The contractor shall, during the term of the contract including any warranty period, indemnity, defend, and hold harmless the County its officials, employees , agents, and representatives thereof from all suits, actions, or claims of any kind, including attorney’s fees, brought on account of any personal injuries, damages, or violations of rights, sustained by any person or property in consequence of any neglect in safeguarding contract work or on account of any act or omission by the contractor or his employees, or from any claims or amounts arising from violation of any law, bylaw, ordinance, regulation or decree. The contractor agrees that this clause shall include claims involving infringement of patent or copyright.
At no time shall the contractor permit any mechanics or similar liens to attach to the County’s premises on account of labor or material furnished to the contractor or claimed to have been furnished to the contractor, in connection with its work hereunder.
BID
PROPOSAL FORM
PROPOSAL OF (HEREINAFTER
CALLED
"BIDDER"), ORGANIZED AND
EXISTING UNDER THE LAWS OF THE STATE OF
DOING
BUSINESS AS: *.
TO THE CABELL COUNTY
COMMISSION (HEREINAFTER CALLED "COMMISSION")
IN COMPLIANCE
WITH THE REQUEST
FOR BIDS, BIDDER
HEREBY PROPOSES TO PERFORM ALL
WORK AS FOLLOWS:
REMOVE ALL LOOSE
PAINT, REPAIR OR REMOVE ALL LOOSE AND MISSING BRICK AND MORTAR JOINTS, PRIME
COAT AND FINISH COAT WITH WATERPROOF PAINT EQUAL TO OR BETTER THAN UGL DRYLOCK
MASONRY WATERPROOF IN COLOR(S) SELECTED BY THE OWNER. THE WORK WILL BE PERFORMED ON THE
IN STRICT ACCORDANCE
WITH THE CONTRACT
DOCUMENTS, WITHIN THE TIME
SET FORTH THEREIN,
AND AT THE
PRICES STATED IN THIS
DOCUMENT BY SUBMISSION
OF THIS BID, EACH BIDDER
CERTIFIES, AND IN THE
CASE OF A
JOINT BID, EACH
PARTY THERETO CERTIFIES AS
TO HIS OWN
ORGANIZATION, THAT THIS
BID HAS BEEN
ARRIVED AT INDEPENDENTLY,
WITHOUT CONSULTATION, COMMUNICATION OR
AGREEMENT AS TO
ANY MATTER RELATING
TO THIS BID
WITH ANY OTHER BIDDER OR WITH
ANY COMPETITOR.
BIDDER HEREBY AGREES
TO COMMENCE WORK UNDER
THIS CONTRACT ON OR
BEFORE A DATE TO
BE SPECIFIED IN
THE NOTICE TO PROCEED AND TO
FULLY COMPLETE THE PROJECT WITHIN
NINETY (90) CONSECUTIVE CALENDAR DAYS THEREAFTER, BIDDER
FURTHER AGREES TO PAY AS
LIQUIDATED DAMAGES, THE
SUM OF $50.00
FOR EACH CONSECUTIVE CALENDAR DAY
THEREAFTER, AS PROVIDED IN SECTION TITLED “TIME FOR COMPLETION AND LIQUIDATED
DAMAGES” FOUND ON PAGE FIVE OF THE
SPECIFICATIONS.
BIDDER ACKNOWLEDGES RECEIPT OF THE
FOLLOWING ADDENDUM:
HAVING CAREFULLY
EXAMINED THE SPECIFICATIONS, AS WELL AS
THE PREMISES AND EXISTING CONDITIONS,
I/WE PURPOSE TO FURNISH ALL LABOR, MATERIALS, SUPPLIES, EQUIPMENT AND OTHER
FACILITIES NECESSARY TO COMPLETE THE PROJECT IN ACCORDANCE WITH THE
SPECIFICATIONS AND DRAWINGS (IF APPLICABLE) FOR THE SUM OF:
UNIT PRICE PER SQUARE
FOOT – BRICK REPLACEMENT - $
UNIT PRICE PER LINEAR
FOOT – MORTAR/TUCK POINTING - $
PAINTING - LABOR &
MATERIALS _________________________$
(IN WORDS) (IN
NUMERALS)
RESPECTFULLY
SUBMITTED:
SIGNATURE ADDRESS
TITLE
DATE
TELEPHONE NUMBER
WV LICENSE NUMBER
(SEAL - IF BID IS BY A CORP.) ATTEST